Free-standing archive core

NORCE Research AS

NORCE needs a flexible archive system that contributes to increased document capture and ensures efficient processes. The system shall cover the need for long-term storage of digital documents and it shall have an interface for case handling, including access management and integrations. The system shall be cloud based and shall be delivered and operated by the supplier as a SaaS system (Software as a Service). The system must be modern, user friendly, efficient and shall be integrated with the organisation ́s different trade system and interaction platforms. Compliance with statutory requirements for information security shall also be complied with. The system shall be able to receive historical data from active and expired systems and file areas and have functionalities for easy and quick retrieval of information. The tenderer is responsible for the establishment, integrations, migration, as well as operation, maintenance and security, in addition to upgrading the system and underlying infrastructure, training and user support.

Frist

Fristen for mottak av tilbud var 2025-06-09. Anskaffelsen ble publisert 2025-05-09.

Hvem?

• NORCE Research AS

Hva?

• Administrasjon av bibliotek › Arkiveringstjenester
• Datamaskinrelaterte driftstjenester › Dokumenthåndteringstjenester
• Informasjonssystemer og servere › Informasjonssystemer
• Kontorstøttetjenester › Arkiveringstjenester
• Programvare for dokumentadministrasjon › Dokumenthåndteringssystem
• Programvare for tegning eller bildehåndtering › Bildebehandlings- og arkiveringssystem
• System- og støttetjenester › Edb-arkivering

Hvor?

• Oslo og Viken › Oslo
• Vestlandet › Vestland

Anskaffelseshistorikk

Dato	Dokument
2025-05-09	Kunngjøring av konkurranse
2025-05-19	Kunngjøring av konkurranse
2025-05-19	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-05-09)
Gjenstand
Anskaffelsens omfang
Tittel: Free-standing archive core
Referansenummer: 533
Kort beskrivelse:

Kontrakttype: Varer
Produkter/tjenester: Programvare og informasjonssystemer 📦
Beskrivelse
Intern identifikator: 649
Tilleggsprodukter/-tjenester:

Arkiveringstjenester 📦

Bildebehandlings- og arkiveringssystem 📦

+ 13 til

Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦

Dokumenthåndteringssystem 📦

Dokumenthåndteringstjenester 📦

Edb-arkivering 📦

Forretningstjenester: lov, reklame, rådgiving, ansettelse, trykking og sikkerhet 📦

Informasjonssystemer 📦

Informasjonssystemer og servere 📦

Programmering av software og rådgivning 📦

Programvare for dokumentadministrasjon 📦

Programvare for dokumentfremstilling 📦

Programvare for dokumentopprettelse, tegning, bilde, tidsplanlegging og produktivitet 📦

Programvare for tegning eller bildehåndtering 📦

System- og støttetjenester 📦

Varighet
Startdato: 2025-09-01 📅
Varighet på kvalifikasjonsordningen
Ubegrenset varighet ✅
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 60
Pris ✅
Pris (vekting): 40
Kvalitetskriterium (navn): It is in accordance with the Public Procurement Regulations § 7-9 in the second paragraph that the main rule is that "the Contracting Authority shall emphasise climate and environmental considerations with a minimum of 30 percent". The Contracting Authority has assessed this procurement as regards possible climate and environmental influences in accordance with Public Procurement Regulations (§7-9), and has concluded that this procurement, in accordance with its nature, cloud based service, has an insignificant influence on climate and the environment. However, we would like to reward suppliers who have implemented measures that help reduce negative influences on climate or the environment. The award criteria will therefore weight positively if the tenderer has initiated climate or environmental measures that have a direct impact on this delivery.
Kvalitetskriterium (vekting): 0
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001
Beskrivelse
Utførelsessted: Vestland 🏙️
Land: Norge 🇳🇴

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-06-09 10:00:00.000 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: engelsk 🗣️
norsk 🗣️
Anbudsvilkår
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)
Anbudsvilkår
Kontrakten har gjennomføringsvilkår ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:

Credit rating: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Documentation requirements: Credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company that have licence to operate such a business.

Teknisk og faglig kapasitet

Competence: Tenderers shall have experience from comparable contracts and they must be suitable for carrying out the assignment in a satisfactory manner. Documentation requirements: Description of the tenderer's 1-3 most relevant contracts in the course of the last three years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description.

Vilkår for deltakelse
Liste og kort beskrivelse av vilkår:

Company Registration Certificate: Tenderers shall be registered in a company register, professional register or a trade register in the country where the tenderers are established. Documentation requirements: Norwegian companies: Company Registration Certificate Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Liste og kort beskrivelse av regler og kriterier:

Tax certificate: Tenderers shall have their tax, payroll tax and VAT payments in order. Documentation requirements: Tax and VAT certificate issued by the Tax Administration via Altinn, not older than 6 months from the tender deadline.

The tenderer ́s quality assurance system.: Tenderers shall have a well-functioning quality assurance system. Documentation requirements: Description of the tenderer's quality assurance methods. If a tenderer is certified in accordance with ISO 9001 or equivalent standards, it is sufficient to submit a copy of a valid certificate.

Subcontractors: The tenderer shall state whether sub-suppliers are planned to be engaged and any parts of the contract they shall be used for. Documentation requirements: Commitment statement for the use of sub-suppliers.

Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: N/A
Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse: N/A
Vilkår for deltakelse
Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 21 til

Bedrageri

Betaling av skatter

Betaling av trygdeavgifter

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Rent nasjonale utelukkelsesgrunner

Situasjon tilsvarende konkurs etter nasjonal lovgivning

Skyldig i alvorlige feil i yrkesutøvelsen

Skyldig i uriktig fremstilling, tilbakeholdt informasjon, ute av stand til å fremlegge nødvendige dokumenter og innhentet konfidensiell informasjon om denne prosedyren

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig heving, erstatning eller andre sammenlignbare sanksjoner

Beskrivelse av utelukkelsesgrunner:

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.

Oppdragsgiver
Navn og adresser
Navn: NORCE Research AS
Nasjonalt registreringsnummer: 919408049
Postadresse: Postboks 22 Nygårdstangen
Postnummer: 5838
Poststed: Bergen
Region: Vestland 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Sabina Avdic
E-post: anskaffelser@norceresearch.no 📧
Telefon: +47 56107000 📞
URL: https://www.norceresearch.no/en/ 🌏
Adresse til kjøperprofilen: https://www.norceresearch.no/en/ 🌏
Type oppdragsgiver
Regional eller lokal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
Deltakelses-URL: https://app.artifik.no/procurements/533 🌏
Navn: e-Tendering
Tilgang til konkurransegrunnlaget er begrenset
Elektronisk innsending: Påkrevd
Startdato: 2025-09-01 📅

Utfyllende informasjon
Klageinstans
Navn: Hordaland tingrett
Nasjonalt registreringsnummer: 926723367
Postadresse: Postboks 7412
Postnummer: 5020
Poststed: Bergen
Region: Oslo 🏙️
Land: Norge 🇳🇴
E-post: hordaland.tingrett@domstol.no 📧
Telefon: +47 55699700 📞
URL: https://www.domstol.no/no/domstoler/tingrett/hordaland-tingrett/ 🌏
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 091-304621 (2025-05-09)

Kunngjøring av konkurranse (2025-05-19)
Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-06-10 10:00:00.000 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
Annen tilleggsinformasjon
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: aa1dee62-5a9a-429b-90fe-b91a6ad5bd58-01
Kilde: OJS 2025/S 096-323519 (2025-05-19)

Kunngjøring av konkurranse (2025-05-19)
Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-06-11 10:00:00.000 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
Annen tilleggsinformasjon
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 5762a839-3978-4f5c-bfc9-e76bd52c5735-01
Kilde: OJS 2025/S 097-326814 (2025-05-19)

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