Case and archive system

Lyngdal kommune

The contracting authority intends to enter into a contract for delivery of a case and archive system.
The aim of the procurement is to cover the contracting authority's need for a case and archive system that can cover the required functionality for running digital work processes and follow-up of them. This means that it must be possible to have administrative case processing, handling, and forwarding of received mail through different channels, handling all processes connected to meeting and committee proceedings, journaling and archiving in accordance with the current requirements and personal protection requirements throughout the entire contract period.

Frist

Fristen for mottak av tilbud var 2023-04-19. Anskaffelsen ble publisert 2023-03-16.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-03-16 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2023-03-16)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Referansenummer: 23/200
Kort beskrivelse:
The contracting authority intends to enter into a contract for delivery of a case and archive system. The aim of the procurement is to cover the contracting authority's need for a case and archive system that can cover the required functionality for running digital work processes and follow-up of them. This means that it must be possible to have administrative case processing, handling, and forwarding of received mail through different channels, handling all processes connected to meeting and committee proceedings, journaling and archiving in accordance with the current requirements and personal protection requirements throughout the entire contract period.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Arkivsystem 📦
Utførelsessted
NUTS-region: Agder 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Lyngdal kommune
Postadresse: Prost Birkelandsgate 4
Postnummer: 4577
Poststed: Lyngdal
Kontakt
Internettadresse: http://www.lyngdal.kommune.no 🌏
E-post: jonas@odinprosjekt.no 📧
Telefon: +47 97512929 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=358243&B=VAF 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=358243&B=VAF 🌏

Referanse
Datoer
Sendt dato: 2023-03-16 📅
Innleveringsfrist: 2023-04-19 📅
Publiseringsdato: 2023-03-21 📅
Startdato: 2024-01-15 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 057-170013
OJ-S-utgave: 57

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The contracting authority intends to enter into a contract for delivery of a case and archive system.
The aim of the procurement is to cover the contracting authority's need for a case and archive system that can cover the required functionality for running digital work processes and follow-up of them. This means that it must be possible to have administrative case processing, handling, and forwarding of received mail through different channels, handling all processes connected to meeting and committee proceedings, journaling and archiving in accordance with the current requirements and personal protection requirements throughout the entire contract period.
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Estimert totalverdi: 3 500 000 NOK 💰
Kort beskrivelse:
The aim of the procurement is to cover the contracting authority's need for a case and archive system that can cover the required functionality for running digital work processes and follow-up of them. This means that it must be possible to have administrative case processing, handling, and forwarding of received mail through different channels, handling all processes connected to meeting and committee proceedings, journaling and archiving in accordance with the current requirements and personal protection requirements throughout the entire contract period. The system must be delivered and operated by the tenderer as a Software as a Service (SaaS). The tenderer must use his expertise and competence to contribute to fulfilling the objective of the contract. The tenderer will be responsible for upgrades of the system as well as integrations. The tenderer will be responsible for the operation and maintenance of the system and underlying infrastructure. The system must be in place by 15 January 2024.
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Estimert verdi eksklusive mva: 3 500 000 NOK 💰
Beskrivelse av fornyelser:
Unless another duration is agreed in annex 5, the contract will be valid for 3 (three) years from the
delivery date. The contract will be automatically renewed for 1 (one) year at a time unless it
is terminated by the contracting authority with 3 (three) months notice prior to the renewal date. The tenderer can terminate
the contract with 12 (twelve) months notice prior to the renewal date.
Utførelsessted
Hovedsted eller utførelsessted: Lyngdal

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Økonomisk og finansiell stilling:
Tenderers must have the required financial capacity, which will be assessed in relation to the contract's value, services, risk and duration.
Teknisk og faglig kapasitet:
Implementation ability
Tenderers are required to have sufficient implementation ability and an organisation that has the technical resources and capacity to carry out the assignment in accordance with the contract.
Experience
Tenderers must have good experience from comparable assignment, i.e., good experience with case and archive systems and converting existing systems, and implementation, commissioning, support, and maintenance of equivalent systems.
Quality assurance
Tenderers must have a system for quality assurance.
Information security
Tenderers must have an information security system.

Prosedyre
Rettslig grunnlag: 32014L0024
Forventet antall kandidater: 1
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2023-04-24 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-09-25 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 922 421 498
Kontakt
Kontaktpunkt: Jonas Leyre Amstrup
Internettadresse: www.lyngdal.kommune.no 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=358243&B=VAF 🌏

Utfyllende informasjon
Klageinstans
Navn: Agder tingrett
Postadresse: Tollbodgata 45
Poststed: Kristiansand
Land: Norge 🇳🇴
Kilde: OJS 2023/S 057-170013 (2023-03-16)
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