2017-22 F Clearing and digitising of building applications archive

Molde kommune

Buildings and Property is a large and important area in municipal management. Preservation of older archives whilst effectively utilising older cases for new case processing are the main reasons that the municipality now wants to digitise this archive. The paper archive shall be deliver to IIKA Møre in Ålesund, and the digitised archive shall be used in the service production. The digital archive will be used by executive officers internally, but web publishing for the municipality's residents is also relative.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [https://permalink.mercell.com/71267173.aspx]. Then follow the instructions on the website.

Frist

Fristen for mottak av tilbud var 2017-08-22. Anskaffelsen ble publisert 2017-07-13.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2017-07-13 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2017-07-13)
Gjenstand
Anskaffelsens omfang
Tittel: Archive services
Referansenummer: 2017-22 F
Kort beskrivelse:
Buildings and Property is a large and important area in municipal management. Preservation of older archives whilst effectively utilising older cases for new case processing are the main reasons that the municipality now wants to digitise this archive. The paper archive shall be deliver to IIKA Møre in Ålesund, and the digitised archive shall be used in the service production. The digital archive will be used by executive officers internally, but web publishing for the municipality's residents is also relative. The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [https://permalink.mercell.com/71267173.aspx]. Then follow the instructions on the website.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Arkivtjenester 📦
Tilleggs-CPV: Arkivdestruksjonstjenester 📦
Utførelsessted
NUTS-region: Møre og Romsdal 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Molde kommune
Postadresse: Rådhusplassen 1
Postnummer: 6413
Poststed: Molde
Kontakt
Internettadresse: https://permalink.mercell.com/71267173.aspx 🌏
E-post: mary-ann.kvammen@molde.kommune.no 📧
Telefon: +47 71111394 📞
URL for dokumenter: https://permalink.mercell.com/71267173.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/71267173.aspx 🌏

Referanse
Datoer
Sendt dato: 2017-07-13 📅
Innleveringsfrist: 2017-08-22 📅
Publiseringsdato: 2017-07-15 📅
Startdato: 2017-10-23 📅
Sluttdato: 2020-10-23 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 134-275877
OJ-S-utgave: 134

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Buildings and Property is a large and important area in municipal management. Preservation of older archives whilst effectively utilising older cases for new case processing are the main reasons that the municipality now wants to digitise this archive. The paper archive shall be deliver to IIKA Møre in Ålesund, and the digitised archive shall be used in the service production. The digital archive will be used by executive officers internally, but web publishing for the municipality's residents is also relative.
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The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [https://permalink.mercell.com/71267173.aspx]. Then follow the instructions on the website.
Vis mer
The Contracting Authority invites tenderers to a competition with negotiations regarding the clearing and digitising of the property archive.
1.2.2 Value and content of the procurement.
The archive is placed in hanging files, boxes and binders in rolling archives in Molde og Aukra kommune's premises. The tenderer shall have overall responsibility for the assignment, i.e. For all activities related to the execution. The tenderer shall also provide all equipment necessary for the execution of the assignment.
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The delivery contains clearing, removal of duplicates, scanning, systematisation and categorising of cases and documents so that they are searchable, possible integrations and access system.
Building applications and geodata (Molde kommune).
The archive to be scanned is equivalent to approximately 291 shelf metres as per today's date. The archive is divided into the Building Applications Archive (48 metres), and statistical calculations (20 metres), this is a rough estimate. Molde kommune is in the ongoing process of preparing municipal mergers and it is possible that some more shelf metres will be added to Molde kommune's archive prior to scanning.
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Planning and Development (Molde kommune)
The archive consists of:
— Agriculture archive, approx. 20 m preserved in archive boxes. Sorting by land and title number.
— Property archive, approx. 10 m — 12 m preserved in archive boxes. Sorting by land and title number, Aukra kommune.
Information about Aukra kommune's archive.
— Share archive: approx. 50 cm in boxes.
— Surveying archive: approx. 3 metres in folders in archive draws (6 draws).
— Original surveyors certificates: approx. 70 cm in binders (11 binders).
— Cadastral information: ca. 50 cm in binders (7 binders).
All are sorted by land and title number.
The tenderer shall:
— Collect the archives at Molde og Aukra kommune's premises.
— Clear/tidy the archives.
— Digitise and categorise the archives in a form that makes them searchable.
— Pack and make ready the archives according to requirements in the archive act, and delivery to depot.
— As an option, offer an access solution either in the form of integration with the municipality's application archive system or through own or third party's access program.
Beskrivelse av opsjoner: See Annex 2, the Requirement Specification and Annex 3 price form.

Prosedyre
Tidspunkt for mottak av tilbud: 14:00
Dato for utsendelse av invitasjoner: 2017-08-24 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Tildelingskriterier
Kvalitetskriterium (navn): Functionality/solution.
Kvalitetskriterium (vekting): 60
Kvalitetskriterium (navn): Reference assignment
Kvalitetskriterium (vekting): 25.
Kvalitetskriterium (navn): Delivery Terms
Kvalitetskriterium (vekting): 15
Vekting av pris: 0

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 944020977
Kontakt
Kontaktpunkt: Mary-Ann Kvammen
Adresse til kjøperprofilen: http://www.molde.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/71267173.aspx 🌏
Navn på tildelende myndighet: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧
Land: Møre og Romsdal 🏙️

Utfyllende informasjon
Klageinstans
Navn: KOFA Klagenemnda for offentlige anskaffelser
Poststed: Bergen
Postnummer: 5805
Land: Norge 🇳🇴
Kilde: OJS 2017/S 134-275877 (2017-07-13)
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