Negotiated procedure — Registration and archive system

Trondheim Kommune

Trondheim municipality shall procure a registration and archive system as a joint component based on national standards as one of the prerequisites to make work processes in the municipality more efficient and in order to comply with the requirements in the Archive Act and Public Information Act.
The system shall register and archive enquiries from the municipality's enquiry system and offer an open interface in order to do the same from other sources, and shall support different processes connected to archiving. At first registered and archived information is planned to be made available on Min side, the public post journal and in the enquiries system.
The procurement will also include an option for additional work for connecting other consumers such as ebyggesak, KGV (competition tool) and future case handling systems that the contracting authority procures.
We would like independent services to be developed in accordance with the municipality's architecture principles and at the same time form the basis for efficient and flexible use of different components across suppliers and trade systems. The contracting authority would, therefore, only like a system for registering and archiving now, and will procure a system that supports general case handling at a later date.

Frist

Fristen for mottak av tilbud var 2015-06-19. Anskaffelsen ble publisert 2015-05-19.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-05-19 Kunngjøring av konkurranse
2015-05-22 Tilleggsinformasjon
2015-06-12 Tilleggsinformasjon
2016-01-08 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2015-05-19)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Antall eller omfang:
The total value of the procurement is expected to be between 3 000 000-6 000 000 NOK excluding VAT.The contract is subject to any changes in the annual budget limits and other framework terms.
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Trondheim kommune
Postadresse: Postboks 2300 Sluppen
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: http://www.trondheim.kommune.no/ 🌏
E-post: innkjop.postmottak@trondheim.kommune.no 📧
Telefon: +47 72540000 📞

Referanse
Datoer
Sendt dato: 2015-05-19 📅
Innleveringsfrist: 2015-06-19 📅
Publiseringsdato: 2015-05-22 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 098-178239
OJ-S-utgave: 98

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Trondheim municipality shall procure a registration and archive system as a joint component based on national standards as one of the prerequisites to make work processes in the municipality more efficient and in order to comply with the requirements in the Archive Act and Public Information Act.
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The system shall register and archive enquiries from the municipality's enquiry system and offer an open interface in order to do the same from other sources, and shall support different processes connected to archiving. At first registered and archived information is planned to be made available on Min side, the public post journal and in the enquiries system.
Vis mer
The procurement will also include an option for additional work for connecting other consumers such as ebyggesak, KGV (competition tool) and future case handling systems that the contracting authority procures.
We would like independent services to be developed in accordance with the municipality's architecture principles and at the same time form the basis for efficient and flexible use of different components across suppliers and trade systems. The contracting authority would, therefore, only like a system for registering and archiving now, and will procure a system that supports general case handling at a later date.
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Antall eller omfang:
The total value of the procurement is expected to be between 3 000 000-6 000 000 NOK excluding VAT.
The contract is subject to any changes in the annual budget limits and other framework terms.
Antall mulige forlengelser: 6
Tidsramme for senere kontrakter: 72 måneder
Referansenummer: 15/19918
Utførelsessted
Hovedsted eller utførelsessted: Trondheim, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement:
a) The tenderer must be a legally established company.
b)Tenderers shall have their tax and VAT payments in order.
— Tenderers shall fulfil legislated HSE requirements.
Documentation requirement:
a) Company registration certificate (§17-10)
b) Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established.
c) Tax Certificate for tax and VAT, not older than 6 months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14).
d) Norwegian tenderers who are not VAT obliged must provide confirmation of this from the tax authorities. (§17-14).
e) Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.
— HSE self-declaration must be filled in (§17-15) see Annex 2.
Økonomisk og finansiell stilling:
— Credit assessment of the tenderer, not older than 6 months calculated from the deadline for receipt of tenders.
The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years.
The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.
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Minste nivå(er) av standarder: —Tenderers must be credit worthy.
Teknisk og faglig kapasitet:
— Tenderers shall fill in Annex 5 Experience in order to state experience in the form of the largest relevant project/deliveries in the last 3 years.
To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references.
— Tenderers shall describe their capacity to carry out the delivery including the number of certified consultants who are relevant for the assignment. Annex 6 Capacity shall be used.
Additional documentation to this shall not be delivered.
CVs and other documentation connected to consultants will possibly be requested through the tender documentation for the service providers who are qualified.
— An account of the quality assurance system/quality management system With clarification of the methodology for the specific description of the tenderer's system and routines for documentation and quality assurance of software.
If the company is certified, evidence of the certification must be attached.
Minste nivå(er) av standarder:
— The tenderer's experience:
Relevant experience and competence is required from equivalent assignments as regards the procurement's nature and extent.
— The tenderer's capacity:
Tenderers are required to have sufficient relevant capacity to fulfil the requested delivery.
— Quality and the ability to fulfil the contract:
Tenderers must have a well-functioning quality assurance system/quality management system
— Tenderers shall employ environmental management measures during the implementation of the contract.
— The company's environmental status shall be confirmed by completing the enclosed form. Environmental Requirements for the company, see Appendix 3.
Kontraktutførelse
Innskudd og garantier som kreves: See the qualification documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the qualification documentation.
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til: See the qualification documentation.
Andre særlige vilkår:
Requirement:
*The contracting authority requires that tenderer's wages and working conditions are in accordance with generally applicable wage agreements or nationwide wage agreements for the appropriate area covered by the contract.
Documentation requirement:
*The tenderer shall attach a self-declaration confirming that wages and working conditions are in accordance with the generally applicable collective agreements or national collective agreements, see Annex 4. In those cases where sub-suppliers with manufacturing sites in countries outside the EU/EEA are involved, it must be established that international concordance of work environment and employee's rights are met.
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Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 6
Objektive utvelgelseskriterier:
Cf. the qualification documentation point 2.2: All interested tenderers can send in a request for participation in the competition. A minimum of three and a maximum of six tenderers will be invited to submit a tender based on a selection of the best qualified tenderers and on the background of which composition of tenderers are expected to provide the best competition.
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The contracting authority will rank the tenderers according to the best qualified principle. The following selection criteria will be used:
— Feedback from relevant references, cf. point 3.3 The tenderer's experience and annex 5. References stated in annex 5 will be contacted by the contracting authority.
— The composition of competence offered by the tenderer, cf. point 3.3 The tenderer's capacity and annex 6. In addition tenderers shall describe their composition of relevant competence.
— An assessment of the described quality assurance system/quality management system.
Dato for utsendelse av invitasjoner: 2015-06-26 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942 110 464
Navn på tildelende myndighet: Trondheim parkering KF
Stavne Arbeid og Kompetanse KF
Bakklandet Menighets Omsorgssenter
Kystad helse og velferdssenter
Trondhjems Hospital
Kontakt
Kontaktpunkt: Trondheim kommune
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3610 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/131328 🌏

Referanse
Datoer
Startdato: 2015-12-01 📅
Sluttdato: 2025-11-30 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/19918
Kilde: OJS 2015/S 098-178239 (2015-05-19)
Tilleggsinformasjon (2015-05-22)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2015-05-22 📅
Innleveringsfrist: 2015-06-22 📅
Publiseringsdato: 2015-05-27 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 100-183425
Refererer til kunngjøring: 2015/S 98-178239
OJ-S-utgave: 100
Kilde: OJS 2015/S 100-183425 (2015-05-22)
Tilleggsinformasjon (2015-06-12)
Referanse
Datoer
Sendt dato: 2015-06-12 📅
Publiseringsdato: 2015-06-17 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 115-209371
OJ-S-utgave: 115
Kilde: OJS 2015/S 115-209371 (2015-06-12)
Kunngjøring om tildeling av kontrakt (2016-01-08)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 5 003 809 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Trondheim kommune (Trondheim municipality)

Referanse
Datoer
Sendt dato: 2016-01-08 📅
Publiseringsdato: 2016-01-12 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 007-009044
Refererer til kunngjøring: 2015/S 098-178239
OJ-S-utgave: 7

Gjenstand
Utførelsessted
Hovedsted eller utførelsessted: Trondheim.

Prosedyre
Tildelingskriterier
Kriterium: 1. Quality (40)
2. Implementation ability (40)
3. Price (20)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2015-12-02 📅
Navn: Software Innovation
Postadresse: Rolfsbuktveien 4C
Poststed: Fornebu
Postnummer: 1364
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 3
Kilde: OJS 2016/S 007-009044 (2016-01-08)
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