Media conversion of paper archives

Patentstyret

The Norwegian Industrial Property Office (NIPO), henceforth referred to as the Contracting Authority, shall carry out a media conversion of approx. 1100 shelf metres (Norwegian: hm) of paper archives. A part of the paper archive dates from before 1950, and must be arranged, listed, and handed over on paper.

Frist

Fristen for mottak av tilbud var 2023-11-22. Anskaffelsen ble publisert 2023-10-19.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-10-19 Kunngjøring av konkurranse
2023-11-18 Tilleggsinformasjon
Kunngjøring av konkurranse (2023-10-19)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Kort beskrivelse:
The Norwegian Industrial Property Office (NIPO), henceforth referred to as the Contracting Authority, shall carry out a media conversion of approx. 1100 shelf metres (Norwegian: hm) of paper archives. A part of the paper archive dates from before 1950, and must be arranged, listed, and handed over on paper.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Konvertering av data 📦
Utførelsessted
NUTS-region: Oslo 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Patentstyret
Postadresse: Pb. 4863 Nydalen
Postnummer: 0422
Poststed: Oslo
Kontakt
Internettadresse: https://permalink.mercell.com/214256504.aspx 🌏
E-post: nikolai@odinprosjekt.no 📧
Telefon: +47 22387300 📞
Faks: +47 22387301 📠
URL for dokumenter: https://permalink.mercell.com/214256504.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/214256504.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-10-19 📅
Innleveringsfrist: 2023-11-22 📅
Publiseringsdato: 2023-10-24 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 205-644688
OJ-S-utgave: 205

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 10 000 000 NOK 💰
Kort beskrivelse:
The objective of the media conversion of the paper archive is to replace the paper originals with an adequate digital version, so that the paper originals can be destroyed after a quality assessment of the new digital original has been completed. It must be possible to deliver the archives in digital format to the National Archives in accordance with requirements given by the National Archives. Preparations shall also be made so that scanned material can be imported in the Norwegian Industrial Property Office's professional system SANT.
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The scope includes packaging, transportation, storage, organisation, listing, media conversion to approved formats with correct metadata, as well as extraction, delivery and shredding.
Estimert verdi eksklusive mva: 10 000 000 NOK 💰
Varighet: 12 måneder
Beskrivelse av opsjoner:
- Media conversion of approx. 1000 shelf metres (hm) of patent infringements 1985 – 2004
- Media conversion of approx. 370 shelf metres (hm) patent documents 1898 - 2000
- Assistance with archival advice during the contract period
Utførelsessted
Hovedsted eller utførelsessted: Oslo

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
The tenderer must substantiate that the company is legally established.
Norwegian companies: Company registration certificate
Foreign companies: Proof that the company is registered in a professional register as determined by the law of the country where the tenderer is established.
The certificate must not be older than twelve months from the deadline for receipt of tenders.
Økonomisk og finansiell stilling:
The tenderer must have sufficient financial capacity to carry out the assignment/contract.
Sufficient financial capacity is in this context defined as credit worthiness.
Minste nivå(er) av standarder:
Credit assessment based on the most recent accounting figures. The rating must be carried out by a credit rating agency with a licence to provide such service.
The contracting authority reserves the right to obtain credit rating information independently to the documentation submitted by the tenderer.
Teknisk og faglig kapasitet:
The tenderer must have good experience from assignments with a comparable value to this contract.
Good experience means that the tenderer has completed several similar assignments with good customer satisfaction.
The tenderer must have adequate capacity to carry out the assignment.
Minste nivå(er) av standarder:
The tenderer shall complete Annex 2 - "Referanser" ("References"). Description of the tenderer's three most relevant assignments in the last five years. The description must include a statement of the assignment value, dates and recipients (name, telephone number and e-mail address). It is the tenderer's responsibility to document relevance through the description.
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The tenderer shall present a description of the workforce and the tools, machinery, materials, or technical equipment available to the tenderer for the execution of the assignment.
Kontraktutførelse
Vilkår for kontraktoppfyllelse:
The contracting authority is, in accordance with §§ 5 – 7 of the Public Procurement Act, obliged to ensure its social responsibility in procurements. In this contract, there will be contract terms on the environment, human rights, payroll and working terms, and other social considerations.
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Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2023-11-22 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 971526157
Kontakt
Kontaktpunkt: Nikolai Munthe-Kaas
Adresse til kjøperprofilen: http://www.patentstyret.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/214256504.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Poststed: Oslo
Land: Norge 🇳🇴
Kilde: OJS 2023/S 205-644688 (2023-10-19)
Tilleggsinformasjon (2023-11-18)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Arkivdestruksjonstjenester 📦

Referanse
Datoer
Sendt dato: 2023-11-18 📅
Innleveringsfrist: 2023-11-29 📅
Publiseringsdato: 2023-11-23 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 226-710986
Refererer til kunngjøring: 2023/S 205-644688
OJ-S-utgave: 226
Kilde: OJS 2023/S 226-710986 (2023-11-18)
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