Case and archive system

Tønsberg kommune

The contest is for the procurement of a complete case/archive system based on Noark 5, with archive functionality and functions for general case management, and meeting and committee management. ePlansak and eByggersak will be part of the system. The system must have the option for further development in accordance with national legal requirements and be in use in the current public administration. The contracting authority emphasises that the system is based on standard products and has a simple and user-friendly support for data capture, digital dispatching and signing, and access to national common components. There must be functions for integration with professional systems for collection, maintenance and storage of documents worthy of preservation. The system must be delivered as a cloud service (SaaS system).

Frist

Fristen for mottak av tilbud var 2023-01-19. Anskaffelsen ble publisert 2022-12-15.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2022-12-15 Kunngjøring av konkurranse
2022-12-21 Tilleggsinformasjon
2023-04-18 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2022-12-15)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Referansenummer: 22282
Kort beskrivelse:
The contest is for the procurement of a complete case/archive system based on Noark 5, with archive functionality and functions for general case management, and meeting and committee management. ePlansak and eByggersak will be part of the system. The system must have the option for further development in accordance with national legal requirements and be in use in the current public administration. The contracting authority emphasises that the system is based on standard products and has a simple and user-friendly support for data capture, digital dispatching and signing, and access to national common components. There must be functions for integration with professional systems for collection, maintenance and storage of documents worthy of preservation. The system must be delivered as a cloud service (SaaS system).
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Arkivsystem 📦
Utførelsessted
NUTS-region: Vestfold og Telemark 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Annet
Navn på tildelende myndighet: Tønsberg kommune
Postadresse: Tollbodgata 22
Postnummer: 3111
Poststed: Tønsberg
Kontakt
Internettadresse: https://www.tonsberg.kommune.no/ 🌏
E-post: roy@innkjopskontoret.no 📧
URL for dokumenter: https://tendsign.no/public/p_adformsnotice.aspx?UniqueId=afhcfocxph 🌏
URL for deltakelse: https://tendsign.no/doc.aspx?UniqueId=afhcfocxph&GoTo=Tender 🌏

Referanse
Datoer
Sendt dato: 2022-12-15 📅
Innleveringsfrist: 2023-01-19 📅
Publiseringsdato: 2022-12-20 📅
Startdato: 2023-03-27 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 245-707321
OJ-S-utgave: 245
Tilleggsinformasjon
Mercell notice: https://opic.com/id/afhcfocxph.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
See point 1.1.1 for a description of the participants in the contract.
The procurement's value is estimated to be above the EEA threshold for the 3 municipalities. The value is an estimate and is not binding for the contracting authority.
A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make smaller, unsubstantial alterations of the documentation prior to inviting the tenderers to submit tenders.
Lots/groups
Tenders cannot be submitted for parts of the assignment, and alternative tenders are not allowed. The contracting authority considered dividing the assignment but has decided that it is not suitable for this type of agreement.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Økonomisk og finansiell stilling:
Tax and VAT certificates
Tenderers must have their tax and VAT payments in order (ESPD: Part II A.e).
Documentation requirement: Requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no, RF-1507, previously RF-1244) in accordance with the legislation in the country where the tenderer is registered. The certificate must not be more than six months old.
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The contracting authority is not allowed to request the certificate if he has already received it, in accordance with the regulations § 17-1(4). If you have submitted a tax certificate and it is still valid at the tender submission deadline for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, attach the certificate voluntarily if you want.
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Other economic and financial requirements: Economic and financial standing
Requirements regarding the tenderer´s economic and financial standing: The financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).
Documentation: The contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.
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Any need for support from other companies in order to fulfil this qualification requirement: If the tenderer is dependent on other companies to fulfil this qualification requirement, an account thereof shall be given below. In such cases the contracting authority will assess the finances of the supporting company in the same way. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.
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Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 14:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-05-15 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 950 611 839
Annen type oppdragsgiver: Municipal
Kontakt
Kontaktpunkt: Roy Pettersen
URL for dokumenter: https://tendsign.no/public/p_adformsnotice.aspx?UniqueId=afhcfocxph 🌏

Utfyllende informasjon
Klageinstans
Navn: Vestfold tingrett
Poststed: Tønsberg
Land: Norge 🇳🇴
Kilde: OJS 2022/S 245-707321 (2022-12-15)
Tilleggsinformasjon (2022-12-21)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Programvare for dokumentfremstilling 📦

Referanse
Datoer
Sendt dato: 2022-12-21 📅
Publiseringsdato: 2022-12-23 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 248-719869
Refererer til kunngjøring: 2022/S 245-707321
OJ-S-utgave: 248
Tilleggsinformasjon
Mercell notice: https://opic.com/id/aflzsxfmsr.
Kilde: OJS 2022/S 248-719869 (2022-12-21)
Kunngjøring om tildeling av kontrakt (2023-04-18)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
An error has been discovered in the original notice. Tønsberg Municipality with organisation number 921 383 681 is announcing the contest. The contest is for the procurement of a complete case/archive system based on Noark 5, with archive functionality and functions for general case management, and meeting and committee management. ePlansak and eByggersak will be part of the system. The system must have the option for further development in accordance with national legal requirements and be in use in the current public administration. The contracting authority emphasises that the system is based on standard products and has a simple and user-friendly support for data capture, digital dispatching and signing, and access to national common components. There must be functions for integration with professional systems for collection, maintenance and storage of documents worthy of preservation. The system must be delivered as a cloud service (SaaS system).
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Totalverdi for anskaffelsen: 1 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-04-18 📅
Publiseringsdato: 2023-04-21 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 079-236496
OJ-S-utgave: 79
Tilleggsinformasjon
Mercell notice: https://opic.com/id/afohnkneqw.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
An error has been discovered in the original notice. Tønsberg Municipality with organisation number 921 383 681 is announcing the contest.
In addition the following will have an option to participate in the contest:
Vestfold Avfall og Ressurs AS (Vesar).
Tønsberg Renseanlegg IKS (Rense).
Utførelsessted
Hovedsted eller utførelsessted:
Vestfold Avfall og Ressurs AS (Vesar).
Tønsberg Renseanlegg IKS (Rense).

Prosedyre
Tildelingskriterier
Kostnadskriterium (navn): See the tender documentation.
Kostnadskriterium (vekting): 100%.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-03-31 📅
Navn: Acos as
Nasjonalt registreringsnummer: 922 017 433
Postadresse: Trollhaugmyra 15
Poststed: Straume
Postnummer: 5353
Land: Norge 🇳🇴
Vestland 🏙️
Totalverdi for anskaffelsen: 1 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 2
Kilde: OJS 2023/S 079-236496 (2023-04-18)
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