Digitalisation of a property archive

Interkommunale IKT-tenester Nordhordland

9 municipalities are working together on a project to digitalise the property archive: Austrheim, Fedje, Modalen, Vaksdal, Osterøy, Radøy, Meland, Masfjorden and Austevoll. 2 of the municipalities (Meland and Radøy) shall merge with a third (Lindås) to form a new municipality from 2020.
New municipalities can join the operations cooperation and shall then be included in the contract on the same terms as the others as a starting point.
The municipalities that are now working together for a tender for digitalisation shall have a joint contract for a licence and access system.
Each municipality will be responsible for the implementation and follow-up of their project as regards the clearing and scanning project for the archive.
The legal contract will be entered into with Osterøy municipality on behalf of all of the municipalities.

Frist

Fristen for mottak av tilbud var 2017-08-21. Anskaffelsen ble publisert 2017-06-02.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2017-06-02 Kunngjøring av konkurranse
2017-12-18 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2017-06-02)
Gjenstand
Anskaffelsens omfang
Tittel: Scanning services
Referansenummer: IKTNH 01/2017
Kort beskrivelse:
9 municipalities are working together on a project to digitalise the property archive: Austrheim, Fedje, Modalen, Vaksdal, Osterøy, Radøy, Meland, Masfjorden and Austevoll. 2 of the municipalities (Meland and Radøy) shall merge with a third (Lindås) to form a new municipality from 2020. New municipalities can join the operations cooperation and shall then be included in the contract on the same terms as the others as a starting point. The municipalities that are now working together for a tender for digitalisation shall have a joint contract for a licence and access system. Each municipality will be responsible for the implementation and follow-up of their project as regards the clearing and scanning project for the archive. The legal contract will be entered into with Osterøy municipality on behalf of all of the municipalities.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Skanningstjenester 📦
Tilleggs-CPV: Arkiveringstjenester 📦
Utførelsessted
NUTS-region: Hordaland 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Interkommunale IKT-tenester Nordhordland
Postadresse: Hagellia 6
Postnummer: 5914
Poststed: Isdalstø
Kontakt
Internettadresse: http://www.iktnh.no/ 🌏
E-post: aage.husa@iktnh.no 📧
Telefon: +47 99080159 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187305&B=KGVLIGHT 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187305&B=KGVLIGHT 🌏

Referanse
Datoer
Sendt dato: 2017-06-02 📅
Innleveringsfrist: 2017-08-21 📅
Publiseringsdato: 2017-06-03 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 106-214272
OJ-S-utgave: 106

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
9 municipalities are working together on a project to digitalise the property archive: Austrheim, Fedje, Modalen, Vaksdal, Osterøy, Radøy, Meland, Masfjorden and Austevoll. 2 of the municipalities (Meland and Radøy) shall merge with a third (Lindås) to form a new municipality from 2020.
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New municipalities can join the operations cooperation and shall then be included in the contract on the same terms as the others as a starting point.
The municipalities that are now working together for a tender for digitalisation shall have a joint contract for a licence and access system.
Each municipality will be responsible for the implementation and follow-up of their project as regards the clearing and scanning project for the archive.
The legal contract will be entered into with Osterøy municipality on behalf of all of the municipalities.
Estimert totalverdi: 5 000 000 NOK 💰
Kort beskrivelse:
The aim of the joint contract for digitalisation is to give the municipalities access to future orientated systems, so that this can contribute to developing the cooperation that the municipalities already have and to planning for the future. The contract shall also contribute to this cooperation being financially advantageous for the municipalities. It will also be important for the municipalities that the tenderer can offer stable and predictable services.
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The municipalities would like to give the best possible offer and good service to their inhabitants. By making the property archive digital and electronically available, inhabitants shall have access to information on their properties and accompanying cases in a simple and secure way. The digital material shall have the same information value as the current paper archive for all users, but it will be easier to access and with simple and flexible retrieval.
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The further aim is that the digital property archive shall be integrated with the current electronic case handling system and map system, for use in all municipal case handling and inquiries/access externally.
The property archive (title number/cadastral number) consists of building applications, partitioning, sectioning, connections to water and sewage, emissions, surveying, partition of land and agriculture.
The assignment consists of the digitalisation of case files from first registration of buildings, up until spring 2014 (until the date when each municipality started to use the new Web-Case system). The work includes all documents that require archiving (cf. the Archive Act and regulations), but also other documents that have been important for the case. The overview includes approximate figures and must not be seen as final. Tenderers are responsible for assessing the extent. Most of the folders contain documents in A4 and A3 formats, but also some larger and smaller formats. Each municipality has its own archive analysis that gives an overview of the extent.
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A web-based system shall be provided for searches and retrieval of digitalised documents.
The access system shall have a good visual design, good functionality and it shall fulfil all the universal design requirements. The minimum requirement is WCAG 2.0 nivå AA. The system shall make it easy to search for information, both for employees in the municipality and for external users; it shall be intuitive and easy to understand. The search results shall clear and precise.
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All registered data (including key information and document categories) shall be searchable, both individually and in combinations. Full text searches based on OCR processing shall be available and used both for individual searches and in combination with searches for registered data. The contracting authority shall be able to adapt the standard viewing of the search results. Each search result shall be able to be sorted in different ways by the user.
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The system shall function on Pc/Mac/tablets/smartphones. The system shall support login via the ID-port for external users. The contracting authority shall be able to differentiate access for different user groups, for example, between different internal users and between external users, depending on whether a person owns the property in question or not. The contracting authority shall also be able to differentiate access to functions for different users.
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Estimert verdi eksklusive mva: 5 000 000 NOK 💰
Varighet: 48 måneder

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten: The qualification requirements are described in the tender documentation.
Økonomisk og finansiell stilling: The qualification requirements are described in the tender documentation.
Teknisk og faglig kapasitet: The qualification requirements are described in the tender documentation.

Prosedyre
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2017-12-21 📅
Dato for åpning av tilbud: 2017-08-21 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 864 338 712
Kontakt
Kontaktpunkt: Aage Husa
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/240791 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187305&B=KGVLIGHT 🌏

Utfyllende informasjon
Klageinstans
Navn: Kofa
Poststed: Bergen
Postnummer: 5015
Land: Norge 🇳🇴
Kilde: OJS 2017/S 106-214272 (2017-06-02)
Kunngjøring om tildeling av kontrakt (2017-12-18)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 6 470 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt
Tildelingskriterier
Laveste pris

Referanse
Datoer
Sendt dato: 2017-12-18 📅
Publiseringsdato: 2017-12-20 📅
Identifikatorer
Kunngjøringsnummer: 2017/S 244-511101
Refererer til kunngjøring: 2017/S 106-214272
OJ-S-utgave: 244

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The further aim is that the digital property archive shall be integrated wth the current electronic case handling system and map system, for use in all municipal case handling and inquiries/access externally.
All registered data (including key information and document categories) shall be searchable, both individually and in combinations. Full text searches based on OCR processing shall be available and used both for individual searches and in combination with searches for registered data. The Contracting Authority shall be able to adapt the standard viewing of the search results. Each search result shall be able to be sorted in different ways by the user.
Vis mer
The system shall function on Pc/Mac/tablets/smartphones. The system shall support login via the ID-port for external users. The Contracting Authority shall be able to differentiate access for different user groups, for example, between different internal users and between external users, depending on whether a person owns the property in question or not. The Contracting Authority shall also be able to differentiate access to functions for different users.
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Utførelsessted
Hovedsted eller utførelsessted: Osterøy kommune.

Tildeling av kontrakt
Dato for kontraktinngåelse: 2017-11-17 📅
Kilde: OJS 2017/S 244-511101 (2017-12-18)
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