Procurement of storing, organising, and media conversion of archive/material

Oslo kommune v/ Velferdsetaten

Oslo Municipality, c/o the Agency for Welfare, invites tenderers to an open contest for the procurement of storing, organising, and media conversion of archive material.
The assignment consists of the following lots:
Lot 1: Transport and storage of archive material that has already been organised.
Lot 2: Tidying and organising archives from institutions from the late 1970s until 2021.
Lot 3: Media conversion of the case archive from DocuLive 2012-2019.
The assignment can be delivered altogether, i.e., tenderers can offer both storage, organising, and media conversion. Tenderers can also submit tenders for the following lots:
Lot 1 Storage
Lot 2 Organising, and lot 3 media conversion (must be delivered together).
See the tender documentation for further information.

Frist

Fristen for mottak av tilbud var 2023-05-12. Anskaffelsen ble publisert 2023-04-03.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Dansk Scanning AS

Hvem?

• Oslo kommune v/ Velferdsetaten

Hva?

• Administrasjon av bibliotek › Arkiveringstjenester
• Kontorstøttetjenester › Arkiveringstjenester

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2023-04-03	Kunngjøring av konkurranse
2023-06-17	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2023-04-03)
Gjenstand
Anskaffelsens omfang
Tittel: Filing services
Referansenummer: 23/463
Kort beskrivelse:

Oslo Municipality, c/o the Agency for Welfare, invites tenderers to an open contest for the procurement of storing, organising, and media conversion of archive material. The assignment consists of the following lots: Lot 1: Transport and storage of archive material that has already been organised. Lot 2: Tidying and organising archives from institutions from the late 1970s until 2021. Lot 3: Media conversion of the case archive from DocuLive 2012-2019. The assignment can be delivered altogether, i.e., tenderers can offer both storage, organising, and media conversion. Tenderers can also submit tenders for the following lots: Lot 1 Storage Lot 2 Organising, and lot 3 media conversion (must be delivered together). See the tender documentation for further information.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Arkiveringstjenester 📦
Tilleggs-CPV: Arkiveringstjenester 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Laveste pris

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Oslo kommune v/ Velferdsetaten
Postadresse: Storgata 51
Postnummer: 0182
Poststed: Oslo
Kontakt
Internettadresse: http://www.oslo.kommune.no 🌏
E-post: andreas.brodahl@vel.oslo.kommune.no 📧
Telefon: +47 21802180 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=359297&B=OSLO 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=359297&B=OSLO 🌏

Referanse
Datoer
Sendt dato: 2023-04-03 📅
Innleveringsfrist: 2023-05-12 📅
Publiseringsdato: 2023-04-07 📅
Startdato: 2023-06-12 📅
Sluttdato: 2024-12-31 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 070-207783
OJ-S-utgave: 70

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Oslo Municipality, c/o the Agency for Welfare, invites tenderers to an open contest for the procurement of storing, organising, and media conversion of archive material.

The assignment consists of the following lots:

Lot 1: Transport and storage of archive material that has already been organised.

Lot 2: Tidying and organising archives from institutions from the late 1970s until 2021.

Lot 3: Media conversion of the case archive from DocuLive 2012-2019.

The assignment can be delivered altogether, i.e., tenderers can offer both storage, organising, and media conversion. Tenderers can also submit tenders for the following lots:

Lot 1 Storage

Lot 2 Organising, and lot 3 media conversion (must be delivered together).

See the tender documentation for further information.

Estimert totalverdi: 4 400 000 NOK 💰
Tittel på delkontrakt: Storage of archive material
Delkontraktnummer: 1
Kort beskrivelse:

Lot 1 Storage:

Material that has been completed and organised needs storing in accordance with the requirements for special archive rooms. In addition it must be possible to look up things in the archives if needed. The Agency for Welfare would also like an option for growth in the archives for storage. See the tender documentation for further information.

Estimert verdi eksklusive mva: 1 250 000 NOK 💰
Varighet: 120 måneder
Beskrivelse av opsjoner:

The archive material is to be kept for 10 years, with an option for storage for a further 5 years.

If the option for further storage is taken up, the tenderer will be notified at the latest 12 months before the ordinary contract period expires.

If there is a need to store further archive material, the contracting authority will have an option for storage of up to 150 shelf metres. Options can be taken up for 10 years after the contract has been signed. If this option is taken up, the archive material must be stored for 10 years with an option for storage for a further 5 years. If the option is taken up, the tenderer will be notified at the latest 3 months before the start-up.

Tittel på delkontrakt: Organisation and media conversion of archive material.
Delkontraktnummer: 2
Kort beskrivelse:

Lot 2: Organisation

Archives from institutions (late 1970s to 2021) must be organised. The material mainly consists of client files and it must be possible to look up things in them. There is little point in digitalisation as there are mainly handwritten, sensitive entries. The Agency for Welfare would also like an option for organising paper archives that are still in the service places.

Lot 3: Media conversion

The case archive from the Agency of Welfare's Doculive base (2012-2019) is to be media converted as it is still used for reference in an historical database in Acos WebSak. This is an electronic journal with electronic copies. The Agency for Welfare would like the media conversion to make the reference tool as complete as possible, and allow the Agency for Welfare to deposit the complete archive electronically.

Estimert verdi eksklusive mva: 3 150 000 NOK 💰
Beskrivelse av opsjoner:

Option lot 2: If there is a need for organising more client archives, the contracting authority will have an option for organising up to 135 shelf metres for up to 10 years. If the option is taken up, the tenderer will be notified at the latest 3 months before the start-up.

Utførelsessted
Hovedsted eller utførelsessted:

Norway

EEA/EU

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten: Tenderers must be a legally established company.
Økonomisk og finansiell stilling: Tenderers must have the financial capacity to implement the contract.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 10:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-06-30 📅
Dato for åpning av tilbud: 2023-05-12 📅
Tidspunkt for åpning av tilbud: 10:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 997 506 413
Kontakt
Kontaktpunkt: Andreas Brodahl
Internettadresse: www.oslo.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/309822 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=359297&B=OSLO 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Postadresse: Postboks 2106 Vika
Poststed: Oslo
Postnummer: 0125
Land: Norge 🇳🇴
Telefon: +47 22035200 📞
E-post: oslo.tingrett@domstol.no 📧
Internettadresse: https://www.domstol.no/no/domstoler/tingrett/oslo-tingrett/ 🌏
Organ ansvarlig for meklingsprosedyrer
Navn: Kofa
Postadresse: Zander Kaaes gate 7
Poststed: Bergen
Postnummer: 5015
Telefon: +47 55193000 📞
E-post: post@knse.no 📧
Internettadresse: https://www.klagenemndssekretariatet.no/klagenemda-for-offentlige-anskaffelser-kofa 🌏
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Velferdsetaten
Kilde: OJS 2023/S 070-207783 (2023-04-03)

Kunngjøring om tildeling av kontrakt (2023-06-17)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 786 996 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-06-17 📅
Publiseringsdato: 2023-06-22 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 119-375962
Refererer til kunngjøring: 2023/S 070-207783
OJ-S-utgave: 119

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-06-10 📅
Navn: Dansk Scanning AS
Nasjonalt registreringsnummer: 2373490
Poststed: Esbjerg
Land: Danmark 🇩🇰
Totalverdi for anskaffelsen: 786 996 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 3
Kilde: OJS 2023/S 119-375962 (2023-06-17)

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