New case and archive system for Trondheim municipality

Trondheim Kommune

Trondheim municipality invites tenderers to an open tender contest for a new case and archive system.
The case and archive system ESA has been in use by the contracting authority since the 2000. The system has since been continuously upgraded to new versions. In connection with the municipal merger on 1.1.2020, the customer established a new functionality of the ESA, with two main bases, TKsak for ordinary case processing, and TKelev for student files from the schools. It has now been decided that the system shall be discontinued.

Frist

Fristen for mottak av tilbud var 2022-06-30. Anskaffelsen ble publisert 2022-05-27.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Sikri AS

Hvem?

• Trondheim Kommune

Hva?

Hvor?

• Trøndelag › Trøndelag

Anskaffelseshistorikk

Dato	Dokument
2022-05-27	Kunngjøring av konkurranse
2022-09-16	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2022-05-27)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Referansenummer: 2022/13764
Kort beskrivelse:

Trondheim municipality invites tenderers to an open tender contest for a new case and archive system. The case and archive system ESA has been in use by the contracting authority since the 2000. The system has since been continuously upgraded to new versions. In connection with the municipal merger on 1.1.2020, the customer established a new functionality of the ESA, with two main bases, TKsak for ordinary case processing, and TKelev for student files from the schools. It has now been decided that the system shall be discontinued.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Bildebehandlings- og arkiveringssystem 📦
Utførelsessted
NUTS-region: Trøndelag 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Trondheim kommune
Postadresse: Erling Skakkes gate 14
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: https://permalink.mercell.com/179994818.aspx 🌏
E-post: ms46@trondheim.kommune.no 📧
Telefon: +47 40827554 📞
URL for dokumenter: https://permalink.mercell.com/179994818.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/179994818.aspx 🌏

Referanse
Datoer
Sendt dato: 2022-05-27 📅
Innleveringsfrist: 2022-06-30 📅
Publiseringsdato: 2022-06-01 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 105-294531
OJ-S-utgave: 105

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Trondheim municipality invites tenderers to an open tender contest for a new case and archive system.

The case and archive system ESA has been in use by the contracting authority since the 2000. The system has since been continuously upgraded to new versions. In connection with the municipal merger on 1.1.2020, the customer established a new functionality of the ESA, with two main bases, TKsak for ordinary case processing, and TKelev for student files from the schools. It has now been decided that the system shall be discontinued.

Estimert totalverdi: 10 700 000 NOK 💰
Kort beskrivelse:

The current system serves approx. 2,500 users daily. There are approx. 5,500 registered users in the system, and approx. 2,500 users have produced documents in the last year. The total number of future users will probably be affected by how well the new case archive system meets the users' needs and expectations. Pricing model for using the system will also have an impact on the final number of users.

See further descriptions of needs and requirements for the system in the attached documents.

Estimert verdi eksklusive mva: 10 700 000 NOK 💰
Varighet: 36 måneder
Beskrivelse av fornyelser:

The contract will be valid from the date it is signed by the parties. The contract period is three years from the delivery date. The contract will then be renewed automatically for one year at a time unless terminated by the contracting authority with three months notice before the renewal date. The tenderer will have and option to terminate the contract twelve months prior to the notification of contract renewal. See also point 5.1 'Varighet' in the contract documents.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The tenderer must be a legally established company. Documentation requirement: Norwegian tenderers shall enclose a company registration certificate. Foreign tenderers must present proof of registration in a company register or in a trade register in the state where the tenderer is established.

Økonomisk og finansiell stilling:

The tenderer must have sufficient economic and financial capacity to fulfil the assignment.

Minste nivå(er) av standarder:

The tenderer must be creditworthy, minimum score A. The creditworthiness against a guarantee is not accepted. For recently established tenderers a certificate showing score A/N is sufficient. Documentation requirement: Credit assessment of the tenderer, not older than 6 months from the deadline for receipt of tenders. The evaluation will be based on the last known fiscal figures with an indication of how the credit rating has developed during the last three years. The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no. The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.

Teknisk og faglig kapasitet:

Tenderers have, in the reference period, carried out the following important goods deliveries of the requested type, or the following important services of the requested type.

The tenderer shall apply environmental management measures when carrying out the contract.

Minste nivå(er) av standarder:

The tenderer must have delivered a corresponding delivery to a minimum of

one large Norwegian municipality. Documented by: A list of the service tenderer's most relevant assignments during the last 3 years. The list must contain information on the nature of the assignment, including why the assignments are relevant for this procurement, the value of the assignments, the time of delivery and duration of the assignments and the name of the recipients.

The tenderer must as a minimum apply environmental management measures, cf. self-declaration for environmental management measures attached to the tender documents Documentation requirement: A completed self-declaration on environmental management measures.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 6 måneder
Dato for åpning av tilbud: 2022-06-30 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942110464
Kontakt
Kontaktpunkt: Marianne Stålaker
Adresse til kjøperprofilen: https://www.trondheim.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/179994818.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Trøndelag tingrett
Poststed: Trondheim
Land: Norge 🇳🇴
Kilde: OJS 2022/S 105-294531 (2022-05-27)

Kunngjøring om tildeling av kontrakt (2022-09-16)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 7 580 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt
Felles innkjøpsordliste (CPV)
Tilleggs-CPV: Administrasjonsprogramvare 📦

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2022-09-16 📅
Publiseringsdato: 2022-09-21 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 182-516583
Refererer til kunngjøring: 2022/S 105-294531
OJ-S-utgave: 182

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality of the tendered system.
Kvalitetskriterium (vekting): 50
Kvalitetskriterium (navn): Implementation ability
Kvalitetskriterium (vekting): 25
Pris (vekting): 25

Tildeling av kontrakt
Dato for kontraktinngåelse: 2022-08-04 📅
Navn: Sikri AS
Postadresse: Vollsveien 4A
Poststed: Lysaker
Postnummer: 1366
Land: Norge 🇳🇴
Telefon: +47 90530049 📞
E-post: salg@sikri.no 📧
Land: Oslo 🏙️
Totalverdi for anskaffelsen: 7 580 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 1
Kilde: OJS 2022/S 182-516583 (2022-09-16)

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