-22/-01 Digitising of archive - qualification phase

Stor-Elvdal kommune

Stor-Elvdal Municipality intends to enter into a contract for the hire of a system for digitalising the property archive, as well as services connected to the digitalisation of the physical archive.
The aim of the procurement is to simplify access to archived material both for internal and external users, so that the time spent carrying out searches for relevant information in the archive is reduced. This will contribute to the municipality's case processing being simpler, and will give external actors quick access to the requested material. The goal is that it will save resources and give an increased level of service.
Click here https://permalink.mercell.com/172177406.aspx.

Frist

Fristen for mottak av tilbud var 2022-03-04. Anskaffelsen ble publisert 2022-02-01.

Hvem?

• Stor-Elvdal kommune

Hva?

Hvor?

• Innlandet › Innlandet

Anskaffelseshistorikk

Dato	Dokument
2022-02-01	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2022-02-01)
Gjenstand
Anskaffelsens omfang
Tittel: Software package and information systems
Kort beskrivelse:

Stor-Elvdal Municipality intends to enter into a contract for the hire of a system for digitalising the property archive, as well as services connected to the digitalisation of the physical archive. The aim of the procurement is to simplify access to archived material both for internal and external users, so that the time spent carrying out searches for relevant information in the archive is reduced. This will contribute to the municipality's case processing being simpler, and will give external actors quick access to the requested material. The goal is that it will save resources and give an increased level of service. Click here https://permalink.mercell.com/172177406.aspx.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Programvare og informasjonssystemer 📦
Tilleggs-CPV: Programvare for dokumentfremstilling 📦
Utførelsessted
NUTS-region: Innlandet 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Stor-Elvdal kommune
Postadresse: Abakus AS, Postboks 128
Postnummer: 2440
Poststed: Engerdal
Kontakt
Internettadresse: https://permalink.mercell.com/172177406.aspx 🌏
E-post: bjarne.skarpmo@abakus.as 📧
Telefon: +47 45234211 📞
Faks: +47 62458030 📠
URL for dokumenter: https://permalink.mercell.com/172177406.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/172177406.aspx 🌏

Referanse
Datoer
Sendt dato: 2022-02-01 📅
Innleveringsfrist: 2022-03-04 📅
Publiseringsdato: 2022-02-04 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 025-064881
OJ-S-utgave: 25

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Stor-Elvdal Municipality intends to enter into a contract for the hire of a system for digitalising the property archive, as well as services connected to the digitalisation of the physical archive.

The aim of the procurement is to simplify access to archived material both for internal and external users, so that the time spent carrying out searches for relevant information in the archive is reduced. This will contribute to the municipality's case processing being simpler, and will give external actors quick access to the requested material. The goal is that it will save resources and give an increased level of service.

Click here https://permalink.mercell.com/172177406.aspx.

Estimert totalverdi: 2 000 000 NOK 💰
Kort beskrivelse:

The contracting authority currently has a paper-based property and building application archive, with cases from the first half of the 1900s up until today. The archive is currently somewhat fragmented, and is located in different places in Kommunehuset.

Each property/building application mainly has a separate folder in the archive, and these folders are sorted by cadastral and title number. The folders are stored in archive cupboards/archive boxes. The archived material consists of documents of varying sizes and quality. Documents in other formats than A4 and A3 will therefore have to be digitalised. There can also be documents of quite low quality that must be digitalised, in addition to photographs and other types of documents of high quality. The documents can be stapled or put together in another way.

The respective archive parts have the following shelf metres that are to be scanned:

Archive part, location of the shelf metres, sheets per shelf metre, estimated total Number of Pages

Builiding applications, drawers/boxes 28.5 5 700 162 450

Building applications, office¹ 1.0 4 500 4 500

Surveyor's certificate of area measured 0.5 7 000 3 640

Agriculture archive, office 1.4 5 000 7 000

Agriculture archive, corridor 7.8 3 700 28 860

Planning 4.5 5 000 22 500

Sefrak 0.8 6 000 4 800

Land register, surveying 2.4 5 000 12 000

Forest roads 2.6 2 500 6 500

Total 49.5 252 25

Estimert verdi eksklusive mva: 2 000 000 NOK 💰
Varighet: 36 måneder
Beskrivelse av fornyelser:

Annual renewal up to seven times. The total duration of the contract is ten - 10 - years.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964948887
Kontakt
Kontaktpunkt: Bjarne Skarpmo
Adresse til kjøperprofilen: http://www.abakus.as/ 🌏
URL for dokumenter: https://permalink.mercell.com/172177406.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Sør-Østerdal Tingrett
Poststed: Elverum
Land: Norge 🇳🇴
Kilde: OJS 2022/S 025-064881 (2022-02-01)

Nye anskaffelser i relaterte kategorier 🆕

Programvare og informasjonssystemer (>20 nye anskaffelser)