Procurement of Print as a Service (PaaS)

Bærum kommune

The contract with the current supplier of printing, scanning and copying machines will be phased out, and the aim of the new procurement is to procure printing, scanning and copying as a service (Paas) for all entities and buildings where Bærum Municipality is responsible for this.

Frist

Fristen for mottak av tilbud var 2021-09-15. Anskaffelsen ble publisert 2021-08-12.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2021-08-12 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2021-08-12)
Gjenstand
Anskaffelsens omfang
Tittel: Computer-related management services
Referansenummer: 2021/8630
Kort beskrivelse:
The contract with the current supplier of printing, scanning and copying machines will be phased out, and the aim of the new procurement is to procure printing, scanning and copying as a service (Paas) for all entities and buildings where Bærum Municipality is responsible for this.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Datamaskinrelaterte driftstjenester 📦
Tilleggs-CPV: Fotokopimaskiner 📦
Utførelsessted
NUTS-region: Viken 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Bærum kommune
Postadresse: Postboks 700
Postnummer: 1304
Poststed: Sandvika
Kontakt
Internettadresse: https://permalink.mercell.com/160167807.aspx 🌏
E-post: tor.stokke@baerum.kommune.no 📧
Telefon: +47 92803709 📞
URL for dokumenter: https://permalink.mercell.com/160167807.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/160167807.aspx 🌏

Referanse
Datoer
Sendt dato: 2021-08-12 📅
Innleveringsfrist: 2021-09-15 📅
Publiseringsdato: 2021-08-17 📅
Startdato: 2021-11-15 📅
Sluttdato: 2027-11-15 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 158-419277
OJ-S-utgave: 158

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 32 000 000 NOK 💰
Kort beskrivelse:
Bærum Municipality and the Unit for IT Service Deliveries (the Contracting Authority), invites tenderers to an open tender contest for a contract for the procurement of printing, scanning, and photocopying as a service, print as a service, hereafter called PaaS.
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There are currently approx. 640 printing, scanning, and photocopying machines (also called multifunctional machines) at the Contracting Authority. The machines, which are in many different locations in the municipality, are of varying age, depending on when they were procured.
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The tenderer will have the total responsibility for the service elements that are included in the operation of the machines. This includes engineering design services, coordination, delivery, and operational responsibility for the entire contract period. Operational responsibility means adapting suitable equipment in accordance with the needs at each service location, including monitoring, service, maintenance, and the supply of relevant consumables.
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The tenderer will be responsible for engineering design services, delivery and implementation of a general system for each user place. The planning and implementation of a new operational concept must be done in close cooperation with the Unit for IT Service Deliveries and each service location. In an ordinary operational situation, the service locations will place/cancel orders.
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Systems must be user friendly with a high degree of security.
The tenderer will be responsible for facilitating network equipment and good infrastructure.
The service is to be delivered to the municipality's users and location, and we would like an increased degree of automation around operation, service, and ordering toners. The need for PaaS can change in the future, so scaleable systems will be preferred when we are choosing the system.
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Due to the size and consumption of the current machines and estimates, the total annual value is estimated to be NOK 3-4 million excluding VAT when all the machines have been replaced with the new Supplier. The annual amount will depend on the financial limits, political decisions, the digitalisation strategy, entity changes, sustainability requirements, home office solutions, and the market situation in general.
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Estimert verdi eksklusive mva: 32 000 000 NOK 💰
Beskrivelse av fornyelser:
The contract will be valid for 6 years with an option for the contracting authority to extend for up to 2 years, with 1 year at a time.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement 2: Registered in a trade register or company register.
Tenderers must be registered in a company register or a trade register in the country where the tenderer is established.
Documentation requirement:
- Norwegian companies: Company Registration Certificate
- Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law in the country where the company is established.
Økonomisk og finansiell stilling:
Requirement 3: Finances
Tenderers are required to have an economic and financial solidity that gives the contracting authority the security that the tenderer will be financially viable throughout the contract period.
Documentation requirement:
- Expanded credit rating/report, not older than 3 months from a publicly certified credit rating company, with grade A (credit worthy) or equivalent or better rating. The report must be based on the last known fiscal figures. The date must be clear.
- Companies without sufficient credit rating, newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. These alternative documents must be included with the tender.
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If a tenderer has valid reasons for not being able to provide the documentation requested by the Contracting Authority, the tenderer can prove his economic and financial position with any other document that the Contracting Authority deems suitable.
Teknisk og faglig kapasitet:
Requirement 4: Implementation ability/capacity.
Tenderers are required to have an organisation that has the capacity to fulfil the contract.
Documentation requirement:
- A statement of the tenderer's average workforce and the number of employees in the administrative management in the last three years.
Requirement 5: Experience
Tenderers must refer to sufficient ability and good experience from equivalent assignments.
- A list of the most relevant deliveries or services performed in the last three years, including information on the value, dates, and name of the public or private recipients with contact information for any references.
Relevant deliveries mean assignments where the tenderer has delivered the requested goods/services to customers of an equivalent size and complexity.
Requirement 6: Quality management system
A good and well-functioning quality management system is required for the requested services The concept of a quality management system is that i.a., the tenderer is aware of quality objectives, planning, security, handling of deviations, quality improvement and data security.
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- Statement of the tenderer's quality assurance system and/or copy of certificate for the quality control system in accordance with ISO 9001:2015 or equivalent certificate.
Requirement 7: Environment management system.
Systems and procedures are required that ensure low environmental impact when performing the delivery. The environmental management system must, amongst other things ensure continual improvement of:
- the organisation’s competence in relation to environment and safety
- the service's effect on the climate.
- A description of the tenderer's environmental management system, or a copy of certificates for the environmental management system in accordance with ISO 14001:2015, Miljøfyrtårn [Eco-lighthouse], EMAS or equivalent.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 16:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2021-09-15 📅
Tidspunkt for åpning av tilbud: 16:00
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 60%
Pris (vekting): 40%

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 935478715
Kontakt
Kontaktpunkt: Tor Inge Stokke
Adresse til kjøperprofilen: http://www.baerum.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/160167807.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Asker og Bærum tingrett
Postadresse: Malmskriverveien 2
Poststed: Sandvika
Postnummer: 1337
Land: Norge 🇳🇴
Kilde: OJS 2021/S 158-419277 (2021-08-12)
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