Procurement of Case and Archive System in the Cloud

Sandnes kommune

The contracting authority would like to replace the current 'on-prem' case and archive system with a cloud system. The system will be used as a general case processing system for the central administration in Sandnes Municipality, including political processing. Furthermore, assignments for professional areas such as the technical sector (building applications and planning cases) and political meeting processing (digitalisation of work processes for elected persons) must be covered by the procurement.
Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future.
See appendix: 1 the Requirements specification for further details on the system.

Frist

Fristen for mottak av tilbud var 2021-08-18. Anskaffelsen ble publisert 2021-07-13.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• TIETOEVRY NORWAY AS (AKTIV)

Hvem?

• Sandnes kommune

Hva?

Hvor?

• Vestlandet › Rogaland

Anskaffelseshistorikk

Dato	Dokument
2021-07-13	Kunngjøring av konkurranse
2022-04-25	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2021-07-13)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Referansenummer: 21/10735
Kort beskrivelse:

The contracting authority would like to replace the current 'on-prem' case and archive system with a cloud system. The system will be used as a general case processing system for the central administration in Sandnes Municipality, including political processing. Furthermore, assignments for professional areas such as the technical sector (building applications and planning cases) and political meeting processing (digitalisation of work processes for elected persons) must be covered by the procurement. Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future. See appendix: 1 the Requirements specification for further details on the system.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Rogaland 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Sandnes kommune
Postadresse: Rådhusgata 1
Postnummer: 4306
Poststed: Sandnes
Kontakt
Internettadresse: http://www.sandnes.kommune.no 🌏
E-post: bard.krane.alander@sandnes.kommune.no 📧
Telefon: +47 40900860 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=306958&B=SANDNES 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=306958&B=SANDNES 🌏

Referanse
Datoer
Sendt dato: 2021-07-13 📅
Innleveringsfrist: 2021-08-18 📅
Publiseringsdato: 2021-07-16 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 136-363685
OJ-S-utgave: 136

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future.

See appendix: 1 the Requirements specification for further details on the system.

Estimert totalverdi: 12 000 000 NOK 💰
Kort beskrivelse:

Attention is drawn to the fact that the contracting authority reserves the right in point 2.5 of the tender documentation to reject tenders that exceed the contracting authority's budget for operation or investment. Information is given on this in the notice so that tenderers that cannot deliver according to the contracting authority's budget do not submit a tender.

Estimert verdi eksklusive mva: 12 000 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av fornyelser: This is an ongoing service contract.
Beskrivelse av opsjoner:

The project contains four options:

Option 1: testing environment;

Option 2: building application system;

Option 3: planning application system;

Option 4: digitalisation of work processes for elected persons.

The options can be taken up in writing by the contracting authority during the contract period.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement 1: tax certificate.

Tenderers must not have considerable tax and VAT arrears, unless an approved repayment schedule is presented.

Documentation requirement 1: Tax Certificate.

Norwegian tenderers:

Tax and VAT certificate, not older than 6 months. The certificates can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.

Foreign tenderers

A certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old.

Requirement 2: the tenderer's organisational and legal position:

Tenderers must be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Requirement 2: The tenderer's organisational and legal position:

Norwegian companies: Company registration certificate.

Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Økonomisk og finansiell stilling:

Requirement:

Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Tenderers must, as a minimum, achieve a rating of ‘Credit worthy’, i.e. the tenderer must be in risk classification 6 or higher on the Experian scale.

Documentation requirement:

As documentation the contracting authority will obtain the credit evaluation Commercial Delphi Score from Experian (The contracting authority subscribes to services from Experian).

Tenderers are expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's economic situation.

Tenderers can attach a credit rating from a certified credit rating company showing that the tenderer fulfils the requirement. The credit assessment must be based on the last available accounting figures.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable.

Minste nivå(er) av standarder: See the above requirement.
Teknisk og faglig kapasitet:

Requirement:

Tenderers must have experience from delivering the offered case and archive system to a Norwegian municipality of a comparable size as the contracting authority. Comparable size means a Norwegian municipality with 50 000 inhabitants or more.

Documentation requirement:

Documentation requirement: tenderers must attach a list of the most important relevant assignments the last 3 (three) years. The description must include a statement of the assignment's content, value, date, and recipient (name, telephone number and e-mail address). It is the tenderer's responsibility to document relevance through the description. The references will only be contacted if required.

Kontraktutførelse
Vilkår for kontraktoppfyllelse:

The contracting authority's contract is attached to the tender documentation as annexes 3 and 4.

Prosedyre
Rettslig grunnlag: 32014L0024
Forventet antall kandidater: 10
Objektive kriterier for å velge det begrensede antallet kandidater:

The contracting authority can, pursuant to section 16-12 in the regulations, state a lower or upper limit for the number of tenderers that are selected to submit a tender. This contest will not have an upper limit for the number of tenderers that are prequalified, as the complexity of the procurement is deemed to be large enough that the natural selection of tenderers that can participate will already be limited.

Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2022-02-11 📅
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 70 percent
Pris (vekting): 30 percent

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964 965 137
Kontakt
Kontaktpunkt: Bård Krane Alander
Internettadresse: www.sandnes.kommune.no 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/306369 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=306958&B=SANDNES 🌏

Utfyllende informasjon
Klageinstans
Navn: Jæren Tingrett
Poststed: Sandnes
Land: Norge 🇳🇴
Informasjon om frister for klage:

Any appeals are to be sent to the contracting authority via the tender management tool for processing by the contracting authority's procurement unit.

Kilde: OJS 2021/S 136-363685 (2021-07-13)

Kunngjøring om tildeling av kontrakt (2022-04-25)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority would like to replace the current 'on-prem' case and archive system with a cloud system. The system will be used as a general case processing system for the central administration in Sandnes Municipality, including political processing. Furthermore, assignments for professional areas such as the technical sector (building applications and planning applications) and political meeting processing (digitalisation of work processes for elected persons) must be covered by the procurement. Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future. See appendix - 1 the Requirements Specification for further details on the system.

Totalverdi for anskaffelsen: 9 292 106 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2022-04-25 📅
Publiseringsdato: 2022-04-29 📅
Identifikatorer
Kunngjøringsnummer: 2022/S 084-228521
Refererer til kunngjøring: 2021/S 136-363685
OJ-S-utgave: 84

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

See appendix - 1 the Requirements Specification for further details on the system.

Beskrivelse av opsjoner:

Option 1 - testing environment

Option 2 - building application system

Option 3 - planning application system

Option 4 - digitalisation of work processes for elected persons

Tildeling av kontrakt
Dato for kontraktinngåelse: 2022-04-22 📅
Navn: Tietoevry norway as (aktiv)
Nasjonalt registreringsnummer: 933012867
Postadresse: Snarøyveien 30
Poststed: Fornebu
Postnummer: 1360
Land: Norge 🇳🇴
Telefon: +47 47856387 📞
E-post: grethe.nordlie@tietoevry.com 📧
Land: Viken 🏙️
Totalverdi for anskaffelsen: 9 292 106 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 3
Kilde: OJS 2022/S 084-228521 (2022-04-25)

Nye anskaffelser i relaterte kategorier 🆕

Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte (>20 nye anskaffelser)

Programmering av software og rådgivning (>20)

System- og støttetjenester (11)