2021-EEA-Case/Archive and eByggesak (eBuilding Application System) — Qualifying Section

Askøy kommune

The contest concerns delivery of a case and archive system and eBuilding Application System for Askøy kommune (Askøy Municipality). It is possible to submit a tender for only one of the systems. The system must be a standard system supplied as SaaS.
Click here: https://permalink.mercell.com/157787250.aspx.

Frist

Fristen for mottak av tilbud var 2021-08-06. Anskaffelsen ble publisert 2021-06-29.

Hvem?

• Askøy kommune

Hva?

Hvor?

• Vestlandet › Vestland

Anskaffelseshistorikk

Dato	Dokument
2021-06-29	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2021-06-29)
Gjenstand
Anskaffelsens omfang
Tittel: Computer archiving services
Referansenummer: 2021/3860
Kort beskrivelse:

The contest concerns delivery of a case and archive system and eBuilding Application System for Askøy kommune (Askøy Municipality). It is possible to submit a tender for only one of the systems. The system must be a standard system supplied as SaaS. Click here: https://permalink.mercell.com/157787250.aspx.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Edb-arkivering 📦
Tilleggs-CPV: Administrasjonsprogramvare 📦
Utførelsessted
NUTS-region: Vestland 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Askøy kommune
Postadresse: Klampavikvegen 1, Askøy
Postnummer: 5300
Poststed: Kleppestø
Kontakt
Internettadresse: https://permalink.mercell.com/157787250.aspx 🌏
E-post: innkjop@askoy.kommune.no 📧
Telefon: +47 56158064 📞
URL for dokumenter: https://permalink.mercell.com/157787250.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/157787250.aspx 🌏

Referanse
Datoer
Sendt dato: 2021-06-29 📅
Innleveringsfrist: 2021-08-06 📅
Publiseringsdato: 2021-07-02 📅
Identifikatorer
Kunngjøringsnummer: 2021/S 126-335411
OJ-S-utgave: 126

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Click here: https://permalink.mercell.com/157787250.aspx.

The case and archive system must cover the necessary functionality to drive digital work processes and follow-up of these, including administrative case processing, handling and onward routing of received mail through various channels such as email and Altinn, managing all processes related to meeting and committee processes, recording and archiving in-line with applicable requirements and privacy protection throughout the entire contract period. The contracting authority wants as much work as possible to be carried out in the system, without the need for manual updating in other systems/solutions. The contracting authority especially wants automation of routine tasks that are often performed. Security in the system, including all integrations, must be sufficient that sensitive information can be processed and stored safely in the system. The contract also includes transferring the existing archive base and two previous bases to the new system. The transfer must occur without loss of data.

EByggesak will be used in order to ensure efficient building application processing. The system must be functional, user-friendly and intuitive. Security in the system, including all integrations, must be sufficient that sensitive information can be processed and stored safely in the system.

The systems must be functional and user-friendly, with the greatest possible degree of automated processes. This includes intuitive design, fewest possible clicks, possibility for each case handler to adapt the system functions, possibility to use short cut keys and work without a mouse, and responsive design. The system must fulfil the requirements for integration to national common components set out in the contract documents. Integration must be set up based on the existing geo integration standard, and set up with the possibility of data flow both to and from the systems if necessary to fulfil the requirement concerning functionality.

A service catalogue of associated expansions other than those specifically named in the tender documents, can be enclosed with the tender.

Options:

The contract for case and archive system contains an option for the service provider to copy active case files from the production base in the existing system to the new system, and an option to transfer other data, for example archive structure, users, politicians, organisation structure and templates.

The contract includes an individualised license for censorship function for a minimum of ten users. The contracting authority can choose to purchase more individualised licenses. The contracting authority also has the option to purchase non-individualised licenses for censorship function for up to five simultaneous users. The tenderer can choose to offer multiple non-individualised licenses.

The tenderer can offer an option for a form system instead of KF More, used by the contracting authority at the time of the contract. The cost for this option will not be included in the evaluation.

The options must be priced in the price form.

Options

The contracting authority includes the following options in the contract for eByggesakK

Form system

RPA system

Form ePlansak

Other case processing expansions

The tenderer can choose whether they will submit tenders for these option possibilities, but will be bound by their tender if they do so. The option possibilities will not be priced. Tenderers who wish to submit tenders for the option possibilities, should list the option possibilities they want to offer in Annex 2, the Tenderer's description of the service.

If the contracting authority chooses to take up an option, there will be negotiations on the system and price, alternatively the contracting authority will sent an enquiry to other suppliers/hold a contest.

Varighet: 36 måneder
Beskrivelse av fornyelser:

The contract duration is three (3) years calculated from the delivery day. The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date. The tenderer has the option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.

Beskrivelse av opsjoner:

1) Case and archive system.

The tenderer can offer an option for a form system instead of KF More, used by the contracting authority at the time of the contract. The cost for this option will not be included in the evaluation.

2) eByggesak

Options

The contracting authority includes the following option possibilities is in the contract for eByggesakK

Form system

RPA system

EPlansak

Other case processing expansions.

If the contracting authority chooses to trigger an option, there will be negotiations about the system and price, alternatively the contracting authority will send an enquiry to other suppliers/hold a contest.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Registered in a trade register or company register.

Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex.

Minimum requirements for qualification

Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.

Økonomisk og finansiell stilling:

Other economic and financial requirements

In regards to any other economic and financial requirements stated in the tender notice or in the procurement documents, the tenderer must verify:

Minimum requirements for qualification

Tenderers must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com). Possibly DIFI’s eBevis. Further information can be obtained from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines for how tenderers can supplement available information if they wish to do so. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.

Teknisk og faglig kapasitet:

1) Only for services

Only for services: during the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to 3 years experience and can take experience from the period before the last 3 years into consideration.

Minimum requirements for qualification

For case and archive: the tenderer must have good experience from supplying case and archive systems to Norwegian municipalities. Documentation requirement: relevant experience must be documented by stating three (3) reference projects that have been in operation or started up in the last three (3) years. The references should be entered directly in Mercell in response to this point. For eByggesak: tenderers must have good experience from supplying eByggesak systems to Norwegian municipalities. Documentation requirement: relevant experience must be documented by providing one (1) reference project that has been in operation or started up in the last three (3) years. The reference project can be for a system developed according to KS’ National product specification for eByggesak version 2.1. The references should be entered directly in Mercell in response to this point.

2) Technical personnel or technical entities

The tenderer can command the following technical personnel or technical units, particularly those who are responsible for quality assurance: For technical personnel or technical units that do not directly belong to the tenderer's company, but is the capacity that the tenderer will rely on, cf. part II, paragraph C, particular ESPDs must be completed.

Tenderers are required to have sufficient technical resources and capacity to fulfil the assignment in accordance with the contracting authority´s needs. Documentation: Tenderers must attach an overview of personnel with relevant technical/specialist competence for the fulfilment of this delivery. The overview must include a short overview of key qualifications and how persons will be used in the delivery.

3) Education and professional qualifications

The following education and professional qualifications are held by the tenderer and/or (depending on the requirements given in the notice or in the procurement documents) by the senior executives.

Tenderers must have adequate competence and professional qualifications for managing and quality assuring the assignment. Documentation: Tenderers must attach a short overview of the experience and professional qualifications held by the project manager and key personnel that will be responsible for the delivery.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 80
Pris (vekting): 20

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964338442
Kontakt
Kontaktpunkt: Innkjøpsavdelingen
Adresse til kjøperprofilen: http://www.askoy.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/157787250.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Hordaland tingrett
Poststed: Bergen
Land: Norge 🇳🇴
Kilde: OJS 2021/S 126-335411 (2021-06-29)

Nye anskaffelser i relaterte kategorier 🆕

Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte (>20 nye anskaffelser)

Programmering av software og rådgivning (>20)

System- og støttetjenester (11)