New Deichmanske main library — technical library equipment

Oslo kommune v/ Kultur- og idrettsbygg Oslo KF

The aim of the procurement is to engage a supplier of technical library equipment for the New Deichmanske main library.
The new main library will be a clearly profiled cultural institution of high quality and will be a leader in the development of the modern public library, and now new user groups through future oriented solutions for the use of new technology.
K039 The delivery includes the following:
— design and develop complete systems based on the function description,
— equipment delivery,
— complete assembly and connection and necessary cabling,
— marking in accordance with the construction project's requirements,
— programming and commissioning of own equipment,
— integration of programmes and equipment with the orderer's core system/API,
— testing, training, user support and service contract,
— trial operation,
— options are given in the function descriptions,
— option for supplementing equipment.

Frist

Fristen for mottak av tilbud var 2018-09-07. Anskaffelsen ble publisert 2018-06-19.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2018-06-19 Kunngjøring av konkurranse
2018-12-11 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2018-06-19)
Gjenstand
Anskaffelsens omfang
Tittel: Library equipment
Referansenummer: D039
Kort beskrivelse:
The aim of the procurement is to engage a supplier of technical library equipment for the New Deichmanske main library. The new main library will be a clearly profiled cultural institution of high quality and will be a leader in the development of the modern public library, and now new user groups through future oriented solutions for the use of new technology. K039 The delivery includes the following: — design and develop complete systems based on the function description, — equipment delivery, — complete assembly and connection and necessary cabling, — marking in accordance with the construction project's requirements, — programming and commissioning of own equipment, — integration of programmes and equipment with the orderer's core system/API, — testing, training, user support and service contract, — trial operation, — options are given in the function descriptions, — option for supplementing equipment.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Biblioteksutstyr 📦
Tilleggs-CPV: Programvare for bibliotek 📦
Utførelsessted
NUTS-region: Oslo 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Annet
Navn på tildelende myndighet: Oslo kommune v/ Kultur- og idrettsbygg Oslo KF
Postadresse: Pb.1514 Vika
Postnummer: 0117
Poststed: Oslo
Kontakt
Internettadresse: https://www.oslo.kommune.no/politikk-og-administrasjon/etater-og 🌏
E-post: helene.f.dinesen@kid.oslo.kommune.no 📧
Telefon: +47 41573108 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=214372&B=OSLO 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=214372&B=OSLO 🌏

Referanse
Datoer
Sendt dato: 2018-06-19 📅
Innleveringsfrist: 2018-09-07 📅
Publiseringsdato: 2018-06-22 📅
Startdato: 2019-01-07 📅
Sluttdato: 2019-09-30 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 118-269808
OJ-S-utgave: 118
Tilleggsinformasjon
Questions will not be answered during the Norwegian public holiday.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim of the procurement is to engage a supplier of technical library equipment for the New Deichmanske main library.
The new main library will be a clearly profiled cultural institution of high quality and will be a leader in the development of the modern public library, and now new user groups through future oriented solutions for the use of new technology.
K039 The delivery includes the following:
— design and develop complete systems based on the function description,
— equipment delivery,
— complete assembly and connection and necessary cabling,
— marking in accordance with the construction project's requirements,
— programming and commissioning of own equipment,
— integration of programmes and equipment with the orderer's core system/API,
— testing, training, user support and service contract,
— trial operation,
— options are given in the function descriptions,
— option for supplementing equipment.
Beskrivelse av opsjoner:
See the qualification documentation Points 1.5 and 1.6.
1.5 Option:
The Deichmanske library can need to supplement equipment in the test period and first operational period after it has opened in 2020. The contract therefore includes an option to re-order equipment. The quantity can vary significantly if the option is triggered. The option will be triggered 31.12.2020 at the latest. The likelihood that the option will be triggered is 50%. At the tender evaluation, the equivalent share of the tendered option price will be added to the tender offer's total sum. The option will be part of the negotiations. Tenderers must fill in unit prices for the option for supplements and options in “KIB-D039-Z-KF-0006 — Table 2.1 Option Price Supplements”.
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Tenderers must fill in unit prices for options in table 2.1 in “KIB-D039-Z-KF-0006 — Table 2.1 Options”. The options are described in Chapter 3 in Annex B2.
1.6 Option — service and maintenance contract:
Refer to Annex B6, service and maintenance contract for the Deichmanske library. The enclosed contract shall be priced as part of the tender, but will be subject to review and adaptation after the phase for detailed engineering design is completed. Services shall be entered per year and listed in Annex B6.
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Tilleggsinformasjon: Questions will not be answered during the Norwegian public holiday.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tax certificate:
The selected tenderer will be required to present a tax certificate and a VAT certificate. The tax certificate must not be older than 6 months old at the deadline for submitting a request for participation in the competition or tender. For building and construction contracts, the tenderer shall require an equivalent tax certificate from all sub-suppliers when contracts are signed for the assignment with a value exceeding 500 000 NOK excluding VAT.
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Company Registration Certificate:
Requirement:
— The tenderer shall be a legally established company.
Documentation requirement:
— norwegian companies: Company Registration Certificate,
— foreign companies: proof that the company is registered in a trade index or business register as prescribed by the law of the country where the tenderer is established.
Økonomisk og finansiell stilling:
Requirements:
— the tenderer shall have sufficient economic capacity to implement the assignment.
Documentation Requirement:
— the entity's last three account accounts or extracts thereof if the publication of the annual accounts is required in the country where the tenderer is established, and
— credit ratings (no older than 6 months) (the Contracting Authority reserves the right to obtain credit information).
This bullet point will be subject to assessment of turnover, annual results, as well as key figures in the balance sheet.
Teknisk og faglig kapasitet:
Requirements:
— the tenderer shall have significant experience from a minimum of three equivalent assignments.
Documentation Requirement:
— the tenderer shall enclose a list of the most relevant deliveries during the last 5 years.
Including information about the value, time and recipient (name, telephone and email). The references will only be contacted if required.
Furthermore, the tenderer shall enclose a brief description of 3 relevant reference assignments in the last 5 years, with comparative value, including indication of contact persons. References / certificates on provided reference assignments can be collected.
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The following information should be provided for each reference project on 1 A4 page:
— project name and size in m
— type of project / building,
— name of the Contracting Authority with reference person who can be contacted,
— assignment content,
— the assignment's contract amount excluding VAT,
— start-up date and completion date,
— any service agreements.
— a good and well-functioning quality assurance system is required for the services that shall be provided.
— report relating to the tenderer's quality assurance system/quality management system, or copy of a system certificate or equivalent documentation. Hereunder also how this is thought to be implemented and followed up.
— the staffing for the assignment shall have the necessary competence to carry out the assignment.
— Project Manager’s CV with description of formal education, work experience and relevant reference project,
— assignment specific description of the tenderer’s technical personnel and overview of other key personnel with a description of roles and experience. Must be formulated specifically for this assignment. In addition to a description, an organisation chart shall be prepared showing the key personnel's placement in the planned organisation for this assignment.
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Kontraktutførelse
Vilkår for kontraktoppfyllelse:
The contract conditions will be regulated by the Norwegian Government standard contract SSA-K and SSA-V.

Prosedyre
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2018-09-21 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2019-01-14 📅
Tildelingskriterier
Kvalitetskriterium (navn): Assignment comprehension and functionality
Kvalitetskriterium (vekting): 60
Vekting av pris: 40

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 915 705 243
Annen type oppdragsgiver: Municipality
Kontakt
Kontaktpunkt: Helene Finckenhagen Dinesen
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/309709 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=214372&B=OSLO 🌏

Utfyllende informasjon
Klageinstans
Navn: Kultur- og idrettsbygg Oslo KF
Postadresse: Olav Vs gate 4
Poststed: Oslo
Postnummer: 0161
Land: Norge 🇳🇴
E-post: postmottak@kid.oslo.kommune.no 📧
Internettadresse: https://www.oslo.kommune.no/politikk-og-administrasjon/etater-og-foretak/kultur-og-idrettsbygg-oslo-kf/ 🌏
Organ ansvarlig for meklingsprosedyrer
Navn: Kofa
Postadresse: Postboks 439 Sentrum
Poststed: Bergen
Postnummer: 5805
E-post: post@kofa.no 📧
Internettadresse: http://www.kofa.no/no/ 🌏
Kilde: OJS 2018/S 118-269808 (2018-06-19)
Kunngjøring om tildeling av kontrakt (2018-12-11)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 4 500 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2018-12-11 📅
Publiseringsdato: 2018-12-13 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 240-549350
Refererer til kunngjøring: 2018/S 118-269808
OJ-S-utgave: 240

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
— marking in accordance with the construction project´s requirements,
— integration of programmes and equipment with the orderer´s core system/API,
Beskrivelse av opsjoner:
See the qualification documentation Points 1.5) and 1.6).
1.5) Option:
The Deichmanske library can need to supplement equipment in the test period and first operational period after it has opened in 2020. The contract therefore includes an option to re-order equipment. The quantity can vary significantly if the option is triggered. The option will be triggered 31.12.2020 at the latest. The likelihood that the option will be triggered is 50 %. At the tender evaluation, the equivalent share of the tendered option price will be added to the tender' offer's total sum. The option will be part of the negotiations. Tenderers must fill in unit prices for the option for supplements and options in “KIB-D039-Z-KF-0006 — Table 2.1 Option Price Supplements”.
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Tenderers must fill in unit prices for options in Table 2.1 in “KIB-D039-Z-KF-0006 -Tabell 2.1 Options”. The options are described in Chapter 3 in Annex B2.
1.6) Option — Service and maintenance contract:

Prosedyre
Tildelingskriterier
Pris (vekting): 40

Tildeling av kontrakt
Dato for kontraktinngåelse: 2018-12-06 📅
Navn: Biblioteksentralen
Nasjonalt registreringsnummer: 910 568 183
Poststed: Oslo
Postnummer: 0582
Land: Norge 🇳🇴
Totalverdi for anskaffelsen: 4 454 208 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 2
Kilde: OJS 2018/S 240-549350 (2018-12-11)
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