Procurement of a competition and contract administration tool (KGV and KAV)

Vest-Agder fylkeskommune (Vest-Agder County)

The competition is for the procurement of a cloud based system that can ensure that all communication and document handling between the contracting authority and the supplier market can be made electronically. In order to communicate electronically both before and after a contract has been signed, the contracting authority would like, as a minimum, systems of the type KGV and KAV or equivalent.

Frist

Fristen for mottak av tilbud var 2016-05-11. Anskaffelsen ble publisert 2016-04-11.

Hvem?

• Vest-Agder fylkeskommune (Vest-Agder County)

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2016-04-11	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2016-04-11)
Gjenstand
Anskaffelsens omfang
Tittel: Electronic publishing software package
Antall eller omfang:

This contract will be signed on behalf of 24 municipalities and 2 counties in OFA. In addition the remaining units and associated members in OFA (Public Joint Procurements Agder) will have an option to join the contract. The number of licences/access and the degree of access will vary depending on each municipality/unit/AS needs.The current Case and Archive System is installed on central servers that serve regions of municipalities and other units. In order to integrate the KGV and KAV system or equivalent with the entire OFA, 5-6 integrations with the central servers will be necessary. Integration with the Case and Archive System will be seen as an option.Tenderers must also be able to offer a system that at least fulfils the need that www.Ofanett currently fulfils. Ofanett is a website where the participating units have access to relevant contract information for contracts that they themselves are a contract part in.Price matrices, requirement specifications and award criteria will be 1st presented in the descriptive document that is offered to up to 4 tenderers who are qualified.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare for elektronisk publisering 📦

Prosedyre
Prosedyretype: Konkurransepreget dialog
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Vest-Agder fylkeskommune (Vest-Agder County)
Postadresse: Postboks 517 Lundsiden
Postnummer: 4605
Poststed: Kristiansand S
Kontakt
E-post: sth@vaf.no 📧
Telefon: +47 38074730 📞

Referanse
Datoer
Sendt dato: 2016-04-11 📅
Innleveringsfrist: 2016-05-11 📅
Publiseringsdato: 2016-04-13 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 072-126799
OJ-S-utgave: 72
Tilleggsinformasjon

The contracting authority has chosen to use a competitive dialogue in this procurement. After the contracting authority has carried out a qualification and selection of the tenderers, up to 4 will be invited to a dialogue. What makes this procurement particularly complex is, in addition to the contracting authority's compound and complex needs, amongst other things, the contracting authority's challenges with describing what type of system will be accepted in accordance with the needs that www.Ofanett.no currently fulfils. For further information on this form of competition, Difi's website is recommended, amongst others: www.anskaffelser.no

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contract shall be binding for 3 years, after which it will run until notice is given on the contract.

Price matrices, requirement specifications and award criteria will be 1

Antall eller omfang:

The current Case and Archive System is installed on central servers that serve regions of municipalities and other units. In order to integrate the KGV and KAV system or equivalent with the entire OFA, 5-6 integrations with the central servers will be necessary. Integration with the Case and Archive System will be seen as an option.

Tenderers must also be able to offer a system that at least fulfils the need that www.Ofanett currently fulfils. Ofanett is a website where the participating units have access to relevant contract information for contracts that they themselves are a contract part in.

Price matrices, requirement specifications and award criteria will be 1

Beskrivelse av opsjoner:

Integrations with the relevant Case and Archive systems;

Courses and other training;

Support systems;

Newly developed systems that appear after the contract has been signed;

Software of a similar nature to that described and that serves the objectives expressed in this notice.

Varighet: 36 måneder
Referansenummer: 16/04776
Utførelsessted
Hovedsted eller utførelsessted: Aust-Agder county and Vest-Agder county.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

The following information shall be provided:

— The tenderer's name, organisation number, postal address, postcode, place, telephone number, the company's e-mail address and internet address;

— The contact person's name, e-mail address and direct telephone number and mobile number.

Requirement: The tenderer shall be a legally registered company.

Documentation: The tenderer shall enclose a certificate of registration in the professional register, in accordance with the legislation in the country where the tenderer is established, e.g. the Brønnøysund Register Centre.

— Tax certificates for VAT and tax.

See the Tax Administration's website: www.skatteetaten.no

The certificates must be no more than 6 months from the deadline for receipt of tenders.

— HSE self-declaration.

The HSE self-declaration must not be more than 6 months old.

Økonomisk og finansiell stilling:

Annual accounts:

Requirement: Tenderers shall have more than adequate financial solidity to provide the described system to the contracting authority over time.

Documentation: The tenderer shall enclose the annual accounts for the previous 3 years, or extracts (minimum profit and loss and balance sheets) thereof. Accounts for the group or the controlling company, only, are not accepted. An auditor's report shall be included.

The contracting authority can carry out a credit assessment/analysis of tenderers, also of any co-tenderers/guarantors.

A credit assessment/analysis that is not more than satisfactory can lead to the tenderer being disqualified. The contracting authority uses Experian AS for such analyses.

Teknisk og faglig kapasitet:

Organisation:

Requirement: Tenderers shall have sufficient capacity to fulfil the assignment for the entire delivery period, including any extensions.

Documentation: Tenderers shall give a description of their organisation in relation to the number of employees, number of years the company has been in operation in regards to the delivery included in the contract, as well as other relevant information that describes the company's general competence and human resources, including any collaboration partners relevant for the delivery.

Cooperation relations shall be substantiated by proper statements.

The tenderer must substantiate a service organisation that is available for the contracting authority within normal working hours.

Technical resources, competence and quality assurance.

Requirement: Tenderers shall have sufficient technical competence, experience and equipment for the execution of the assignment.

Documentation: Tenderers shall describe the available technical resources (competence and equipment) relevant for this contract.

Requirement: Tenderers shall have the necessary competence and certifications for installation, operation, repairs and service of the offered system.

Documentation: Tenderers shall document what competence, certifications, certificates or authorisations the tenderer has for installation, operation, repairs and service of the offered system. This shall be documented with a copy of certificates, etc. that describe the necessary competence.

Requirement: The tenderer shall have an operative quality assurance system.

Documentation: The tenderer must give a general description of the quality assurance system the company will use in for the delivery to the customer. It shall be documented that the quality assurance has been in operation in at least 1 year prior to the deadline for receipt of tenders. This can be substantiated by presenting a copy of the general system documentation, certificates or other proper documentation.

Sub-suppliers:

Requirement: Tenderers shall carry out work connected to this assignment with their own or sub-suppliers' personnel.

Documentation: Tenderers shall provide information on any use of sub-suppliers and how much of the contract can be awarded to sub-suppliers. Tenderers will be responsible for their sub-suppliers as if they were the tenderer's own personnel.

References:

Requirement: Tenderers shall have experience in the last 3 years from the installation, operation, repair and service of equivalent systems to that covered by this contract and they shall have carried out this work in a satisfactory way.

Documentation: Tenderers shall account for experience with, and references from equivalent contracts/deliveries/assignments during the previous 3 years. The 3 most relevant references for this competition shall be documented by written references, also for previous assignments for public authorities.

Requirement: Tenderers shall have experience with the integration of their KGV/KAV system, or equivalent, with the following Case and Archive Systems:

Public 360;

ePhorte;

WebSak.

Minste nivå(er) av standarder:

As regards the forthcoming change to the rules, both nationally and within the EEA, the Contracting Authority will have an absolute requirement that the tenderer's systems always fulfil the current guidelines.

Relevant areas that can be affected by a change in the rules include:

Fulfilment of the provisions for electronic communication and access to competition documents.

— Connection to a joint European infrastructure for message facilitation;

— Structured and standardised format for the table of contents;

— European self-declaration form;

— Qualification documentation for foreign tenderers.

Documentation: Tenderers must be able to document, confirm and accept this requirement in their own way.

Prosedyre
Minste antall kandidater: 1
Største antall kandidater: 4
Objektive utvelgelseskriterier:

If more than 4 tenderers are qualified, the contracting authority will make an assessment of which tenderers are seen to give the greatest chance of success with this procurement.

The contracting authority will assess the following selection criteria:

Degree of relevant experience with KGV and KAV systems or equivalent;

Degree of relevant experience with integrations with the following Case and Archive Systems:

Public 360;

ePhorte;

WebSak.

Documentation:

So that tenderers shall achieve a good assessment if the selection criteria are employed, tenderers must enclose documentation of references and experience in addition to the requirements in the qualification requirements.

Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 960 895 827
Navn på tildelende myndighet: Arendal kommune
Audnedal kommune
Bygland kommune
Bykle kommune
Evje og Hornnes kommune
Farsund kommune
Flekkefjord kommune
Froland kommune
Gjerstad kommune
Grimstad kommune
Hægebostad kommune
Iveland kommune
Kvinesdal kommune
Lindesnes kommune
Lyngdal kommune
Mandal kommune
Marnardal kommune
Risør kommune
Sirdal kommune
Tvedestrand kommune
Valle kommune
Vegårshei kommune
Åmli kommune
Åseral kommune
Vest-Agder fylkeskommune
Aust-Agder fylkeskommune
Agder kollektivtrafikk AS
Land: Danmark 🇩🇰
Navn på tildelende myndighet: Fylkesmannen i Vest-Agder
IKT Agder
Det Digitale Vestre Agder
Det Digitale Østre Agder
Det Digitale Setesdal
Fylkesmannen i Aust-Agder
Kontakt
Kontaktpunkt: Sturle Hamre
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2652 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/142413 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 16/04776
Tilleggsinformasjon

The contracting authority has chosen to use a competitive dialogue in this procurement.

After the contracting authority has carried out a qualification and selection of the tenderers, up to 4 will be invited to a dialogue.

What makes this procurement particularly complex is, in addition to the contracting authority's compound and complex needs, amongst other things, the contracting authority's challenges with describing what type of system will be accepted in accordance with the needs that www.Ofanett.no currently fulfils.

For further information on this form of competition, Difi's website is recommended, amongst others: www.anskaffelser.no

Kilde: OJS 2016/S 072-126799 (2016-04-11)

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