Procurement of a service system for wage, personnel and accounting for the Church of Norway

Kirkerådet (The Church of Norway National Council)

The procurement has several purposes. The main purpose is to start up a new service system for the areas wage, personnel and accounting in the Church of Norway National Council and the Bishopric Councils, when the councils are planned to be established as a separate national legal entity 1.1.2017. This implies that i.a. all of the 1 600 employees, from January 2017, shall receive their wages and other payments through a new system, and that the new enterprise shall have good control of the ongoing accounts in relation to the stated budget.
The system shall be made available for the Church of Norway as a network service (SaaS). The function areas included in the procurement are (the list is not complete):
— Economy: general ledger, customers' and supplier's ledgers, invoice management, budget, consolidated accounts and reports
— Wage/personnel: wages/deductions, travel invoices, position administration, time/absence registration and reports.
In addition to the system solution, services for accounting and wage/personnel, shall be procured.
After the system is introduced to Church of Norway National Council and the Bishopric Councils, the system shall, when found suitable, be able to widen the service system to include other parts of the Church of Norway, mainly represented by the church councils
The system for wage, personnel and accounting shall be included in the Church of Norway's joint systems landscape which is developed for covering all ICT requirements for the units in the Church of Norway. The procurement has requirements in relation to the service system's functionality and how the service system shall interact with other components in the infrastructure. The requirements also apply to tests and certification, stable and secure operations, training, user support, maintenance and development.
See the qualification documentation for further information.

Frist

Fristen for mottak av tilbud var 2015-09-14. Anskaffelsen ble publisert 2015-06-26.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-06-26 Kunngjøring av konkurranse
2016-05-19 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2015-06-26)
Gjenstand
Anskaffelsens omfang
Tittel: Financial analysis and accounting software package
Antall eller omfang:
Establishment of the system solution for the function areas wage, personnel and accounting. Establishment of services for conducting wage and accounting assignments. The extent of the procurement includes the Church of Norway National Council and the Bishopric CouncilsSee the qualification documentation for further details.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Programvare for økonomianalyse og regnskap 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Kirkerådet (The Church of Norway National Council)
Postadresse: Rådhusgata 1-3
Postnummer: 0151
Poststed: Oslo
Kontakt
Internettadresse: http://www.kirken.no 🌏
E-post: post.kirkeradet@kirken.no 📧
Telefon: +47 23081200 📞

Referanse
Datoer
Sendt dato: 2015-06-26 📅
Innleveringsfrist: 2015-09-14 📅
Publiseringsdato: 2015-07-01 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 124-228493
Refererer til kunngjøring: 2015/S 83-148588
OJ-S-utgave: 124

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The procurement has several purposes. The main purpose is to start up a new service system for the areas wage, personnel and accounting in the Church of Norway National Council and the Bishopric Councils, when the councils are planned to be established as a separate national legal entity 1.1.2017. This implies that i.a. all of the 1 600 employees, from January 2017, shall receive their wages and other payments through a new system, and that the new enterprise shall have good control of the ongoing accounts in relation to the stated budget.
Vis mer
The system shall be made available for the Church of Norway as a network service (SaaS). The function areas included in the procurement are (the list is not complete):
— Economy: general ledger, customers' and supplier's ledgers, invoice management, budget, consolidated accounts and reports
— Wage/personnel: wages/deductions, travel invoices, position administration, time/absence registration and reports.
In addition to the system solution, services for accounting and wage/personnel, shall be procured.
After the system is introduced to Church of Norway National Council and the Bishopric Councils, the system shall, when found suitable, be able to widen the service system to include other parts of the Church of Norway, mainly represented by the church councils
Vis mer
The system for wage, personnel and accounting shall be included in the Church of Norway's joint systems landscape which is developed for covering all ICT requirements for the units in the Church of Norway. The procurement has requirements in relation to the service system's functionality and how the service system shall interact with other components in the infrastructure. The requirements also apply to tests and certification, stable and secure operations, training, user support, maintenance and development.
Vis mer
See the qualification documentation for further information.
Antall eller omfang:
Establishment of the system solution for the function areas wage, personnel and accounting. Establishment of services for conducting wage and accounting assignments. The extent of the procurement includes the Church of Norway National Council and the Bishopric Councils
Vis mer
See the qualification documentation for further details.
Beskrivelse av opsjoner:
Expansion of the services to include the Church Councils after 2017. At present, the contracting authority do not have basis for describing when these units will utilise the services, and can neither estimate the extent of this utilisation.
Varighet: 000 måneder
Referansenummer: 15/2093
Utførelsessted
Hovedsted eller utførelsessted: Oslo, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
— The tenderer must have delivered settlements on…
… paid taxes and payroll taxes, c.f. the Public Procurement Regulations § 3-3.
… VAT, c.f. the Public Procurement Regulations § 3-3.
— The tenderer must vouch for the fact that the company works systematically to comply with health, environment and safety legislation and satisfies the Internal Control Regulations. The tenderer must also confirm that the company is legally organised in relation to applicable tax and working environment regulations for employees' professional and social rights, and shall accept that the contracting authority has the right to review and verify the company's system for safeguarding health, safety and environment, c.f. the Public Procurement Regulations § 3-4.
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— The tenderer must be a legally established company
— If a sub-provider is engaged, a liability statement shall be submitted
See the qualification documentation for further details.
Økonomisk og finansiell stilling:
— The tenderer shall have good solidity and financial capacity to implement the contract.
See the qualification documentation for further details.
Teknisk og faglig kapasitet:
— The tenderer shall have a good and well-functioning quality assurance system for the services that shall be provided.
— The tenderer shall have relevant experience from deliveries and service systems for wage, personnel and accounting.
See the qualification documentation for further details.

Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 5
Objektive utvelgelseskriterier:
If more than five service providers comply with the minimum requirements for qualification, the contracting authority will conduct a selection, c.f. the Public Procurement Regulations § 17-6, based on the following selection criteria:
— Relevant experience with delivery of wage, personnel and accounting as application service (SaaS)
— Relevant experience with deliveries of wage and accounting services.
The Church of Norway National Council will conduct an objective and non-discriminating assessment of the responses that are received under each selection criteria.
Dato for utsendelse av invitasjoner: 2015-09-28 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 970550259
Kontakt
Kontaktpunkt: Lars Brække
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/1011 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/133185 🌏

Referanse
Datoer
Publiseringsdato: 2015-04-29 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/2093
Kunngjøringsnummer i OJ S: 2015/S 83-148588
Kilde: OJS 2015/S 124-228493 (2015-06-26)
Kunngjøring om tildeling av kontrakt (2016-05-19)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 27 700 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2016-05-19 📅
Publiseringsdato: 2016-05-21 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 097-174791
Refererer til kunngjøring: 2015/S 124-228493
OJ-S-utgave: 97

Gjenstand
Utførelsessted
Hovedsted eller utførelsessted: Oslo.

Prosedyre
Tildelingskriterier
Kriterium: 1. Quality in the competition (40)
2. Total costs (30)
3. The system's qualities (30)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-02-23 📅
Navn: Tet Telemark AS
Postadresse: Rjukan Næringspark
Poststed: Rjukan
Postnummer: 3660
Land: Norge 🇳🇴
E-post: tet@tet.no 📧
Informasjon om tilbud
Antall mottatte tilbud: 4

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 992 093 994
Kilde: OJS 2016/S 097-174791 (2016-05-19)
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