Digitalisation of Stavanger municipality's property archives

Stavanger kommune (Stavanger municipality)

The contracting authority would like to sign a contract for the:
Digitalisation of Stavanger municipality's surveying archive, building applications archive, planning and sharing archive and sectioning archive.
A contract will be signed with one tenderer who will have complete responsibility for the assignment. The tenderer shall also provide all the necessary equipment for the digitalisation.
In addition a maintenance and operational contract will be signed with the same tenderer for the operation of an access system. It is a prerequisite that the municipality has access to the access system from day one and that digitalised cases are continually made available in the system.
The aim is to maintain the value of the information that is currently in the paper archive and at the same time make the archives more accessible and simpler to search in and extract information from for both internal and external users.
Stavanger municipality's project organisation comprises 1.3 manlabour years made up of the project manager and the steering group and project roup with resources from archive, building applications and ICT.
A complete description of the contract is in the attached specifications.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/51131407.aspx]]. Then follow the instructions on the website.

Frist

Fristen for mottak av tilbud var 2015-08-31. Anskaffelsen ble publisert 2015-06-20.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Geomatikk IKT as

Hvem?

• Stavanger kommune (Stavanger municipality)

Hva?

• Kontorstøttetjenester › Arkiveringstjenester
• Skannings- og faktureringstjenester › Skanningstjenester
• Trykking › Digitaltrykkingstjenester

Hvor?

• Rogaland

Anskaffelseshistorikk

Dato	Dokument
2015-06-20	Kunngjøring av konkurranse
2015-12-22	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2015-06-20)
Gjenstand
Anskaffelsens omfang
Tittel: Digital printing services
Antall eller omfang:

The property archives consists of a total set of approx. 2,164.666 pages or 657.9 shelf meters of documents. We estimate that approx. 10 % are duplicates or not worthy of being archived, so we then have just under 2 000 000 pages or 600 shelf meters of documents. See the attached specifications.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Digitaltrykkingstjenester 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Stavanger kommune (Stavanger Municipality)
Postadresse: Olav Kyrresgt 19
Postnummer: 4068
Poststed: Stavanger
Kontakt
E-post: alan.kvanvig@stavanger.kommune.no 📧
Telefon: +47 51508558 📞

Referanse
Datoer
Sendt dato: 2015-06-20 📅
Innleveringsfrist: 2015-08-31 📅
Publiseringsdato: 2015-06-24 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 119-218597
OJ-S-utgave: 119

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The contracting authority would like to sign a contract for the:

Digitalisation of Stavanger municipality's surveying archive, building applications archive, planning and sharing archive and sectioning archive.

A contract will be signed with one tenderer who will have complete responsibility for the assignment. The tenderer shall also provide all the necessary equipment for the digitalisation.

In addition a maintenance and operational contract will be signed with the same tenderer for the operation of an access system. It is a prerequisite that the municipality has access to the access system from day one and that digitalised cases are continually made available in the system.

The aim is to maintain the value of the information that is currently in the paper archive and at the same time make the archives more accessible and simpler to search in and extract information from for both internal and external users.

Stavanger municipality's project organisation comprises 1.3 manlabour years made up of the project manager and the steering group and project roup with resources from archive, building applications and ICT.

A complete description of the contract is in the attached specifications.

The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/51131407.aspx]]. Then follow the instructions on the website.

Referansenummer: 2015/8620
Utførelsessted
Hovedsted eller utførelsessted: Stavanger municipality.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

K 01 — Use of other companies' capacity — Requirement: In the event of other companies' capacity being used for the tenderer to qualify, documentation that the necessary resources can be used shall be presented to the contracting authority by the tenderer, for example, by enclosing a binding statement on this from these companies, cf. the Public Procurement Regulations § 17-8 (2

K 02 Tax and VAT certificate — Requirement — Tenderers are not to have significant tax or VAT arrears, or an approved repayment plan exists. Norwegian tenderers shall present a joint tax and VAT certificate. This certificate can be ordered by the supplier through Altinn. This certificate must be presented before the tender deadline and must not be older than 6 months from the tender deadline. Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.

K 03 — Company registration certificate — Requirement: Tenderers shall be a legally established company. The contracting authority requires tenderers who wish to participate in the competition to demonstrate that they are registered in a trade index or other enterprise register as prescribed in the legislation in the country in which they are established. Documentation of this (e.g. a Business Registration Certificate from the Brønnøysund Register Centre) shall be enclosed with the tender. The enclosed documentation shall not be older than six months from the deadline for receipt of tenders.

K 04 — HSE self-declaration — Requirement: Tenderers who shall perform work in Norway must meet the requirements for health, safety and environment as the Norwegian authorities at any time establish. All tenderers who will carry out work in Norway are required, by the contracting authority, to present a self-declaration in accordance with annex 3, that states that the tenderer meets, or will meet by the date of the contract awarded, the legal requirements in Norway concerning health, safety and environment (HSE). The attached HSE self-declaration shall be filled in manually (with a pen), scanned and enclosed with the tender.

Økonomisk og finansiell stilling:

K 05 — Credit rating — Requirement: The tenderer shall have the financial ability to fulfil the contract. As documentation the contracting authority will obtain the credit evaluation Commercial Delphi Score from Experian (The contracting authority subscribes to services from Experian). The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity. If the Contracting Authority’s credit information about the individual company does not include a credit rating, the Contracting Authority will seek to have this documentation requirement met in different way, either by assessing whether the financial capacity is satisfactory based on other information that should be available in the system from Experian, or by obtaining other documentation.

Teknisk og faglig kapasitet:

K 06 — Experience and competence — Requirement: Tenderers shall have experience from at least 2 equivalent assignments. Documentation of excellent implementation ability is required. Documented by: A list of the most important deliveries or services performed in the last 3 years, including a short description of the assignment, size/value of the delivery, project dates (start and end dates), the customers names, telephone number, e-mail address and name of contact persons at the customers. Relevant customers from the list may be contacted.

K 07 — Capacity — Requirement: Tenderers shall have a very good ability and the capacity to fulfil the assignment. Documented by: Tenderers shall give a statement of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years.

K 08 — Quality assurance system — Requirement: Tenderers shall have a well-functioning system for quality assurance adapted to the assignment's nature and extent. Documented by: Tenderers shall enclose certificates of the company's quality assurance system/quality management system issued by independent bodies that confirm that the tenderer meets approved quality assurance standards such as e.g. ISO 9001:2002. The contracting authority also accepts other documentation that demonstrates that the tenderer has a well functioning system for ensuring quality customised to the nature and scope of the assignment. As a minimum,the tenderer must present a general description of the contents of the system including an overview of control plans and check-lists that are relevant for this assignment.

Prosedyre
Tilbudets gyldighetsperiode: 2015-12-31 📅
Dato for åpning av tilbud: 2015-08-31 📅
Åpningssted: Stavanger municipality.
Sted: Stavanger municipality.
Språk
Andre språk: Norwegian.

Oppdragsgiver
Kontakt
Kontaktpunkt: Alan Kvanvig
URL for deltakelse: http://permalink.mercell.com/51131407.aspx 🌏
Navn: Mercell Norge AS
Postadresse: Karihaugveien 89
Poststed: Oslo
Postnummer: 1086
E-post: support@mercell.com 📧
URL for ytterligere informasjon: http://permalink.mercell.com/51131407.aspx 🌏
URL for dokumenter: http://permalink.mercell.com/51131407.aspx 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 2015/8620
Kilde: OJS 2015/S 119-218597 (2015-06-20)

Kunngjøring om tildeling av kontrakt (2015-12-22)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Stavanger kommune (Stavanger municipality)

Referanse
Datoer
Sendt dato: 2015-12-22 📅
Publiseringsdato: 2015-12-26 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 250-459754
Refererer til kunngjøring: 2015/S 119-218597
OJ-S-utgave: 250

Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 6 667 607 💰
9 047 584 💰
Utførelsessted
Hovedsted eller utførelsessted: Stavanger kommune [Stavanger municipality].

Prosedyre
Tildelingskriterier
Kriterium: 1. Price criteria (50)
2. Functionality and user friendliness. (20)
3. Quality (20)
4. Integration (10)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2015-10-05 📅
Navn: Geomatikk IKT AS
Postadresse: Postboks 2334
Poststed: Trondheim
Postnummer: 7004
Land: Norge 🇳🇴
E-post: marked@geomatikk-ikt.no 📧
Internettadresse: www.geomatikk-ikt.no 🌏
Informasjon om tilbud
Antall mottatte tilbud: 5
Kilde: OJS 2015/S 250-459754 (2015-12-22)

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