Qualification phase - Case management system for subsidy management

Norsk Helsenett SF

The purpose of the procurement is to obtain tender offers for a system for subsidy management from stakeholders in the market with expertise in this professional area. Through a tender process with negotiations, we would like to procure a system for subsidy management that will contribute to increased efficiency and quality in our subsidy management work. With a new solution, we want to make it easier for applicants to apply, keep track of and report on subsidies. This involves, among other things, processing applications and allocating subsidy funds quickly and efficiently, receiving applications and reports with the required information and documentation, more easily assessing the effect of the measures and whether the goals of the subsidy programmes are achieved, as well as having good control over financial reporting. In addition, we want a system that makes it easy to maintain a complete overview of all data and easily build various reports and presentations.
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Frist

Fristen for mottak av tilbud var 2023-08-28. Anskaffelsen ble publisert 2023-06-28.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-06-28 Kunngjøring av konkurranse
2024-02-26 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-06-28)
Gjenstand
Anskaffelsens omfang
Tittel: Document management software development services
Referansenummer: 23/00450
Kort beskrivelse:
The purpose of the procurement is to obtain tender offers for a system for subsidy management from stakeholders in the market with expertise in this professional area. Through a tender process with negotiations, we would like to procure a system for subsidy management that will contribute to increased efficiency and quality in our subsidy management work. With a new solution, we want to make it easier for applicants to apply, keep track of and report on subsidies. This involves, among other things, processing applications and allocating subsidy funds quickly and efficiently, receiving applications and reports with the required information and documentation, more easily assessing the effect of the measures and whether the goals of the subsidy programmes are achieved, as well as having good control over financial reporting. In addition, we want a system that makes it easy to maintain a complete overview of all data and easily build various reports and presentations. Click https://permalink.mercell.com/207285754.aspx
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Utviklingstjenester relatert til Programvare for dokumentadministrasjon 📦
Tilleggs-CPV: Programvare for dokumentadministrasjon 📦
Utførelsessted
NUTS-region: Oslo 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Norsk Helsenett SF
Postadresse: Abels gate 9
Postnummer: 7030
Poststed: Trondheim
Kontakt
Internettadresse: https://permalink.mercell.com/207285754.aspx 🌏
E-post: anskaffelser@nhn.no 📧
URL for dokumenter: https://permalink.mercell.com/207285754.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/207285754.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-06-28 📅
Innleveringsfrist: 2023-08-28 📅
Publiseringsdato: 2023-07-03 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 125-398664
OJ-S-utgave: 125

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The purpose of the procurement is to obtain tender offers for a system for subsidy management from stakeholders in the market with expertise in this professional area. Through a tender process with negotiations, we would like to procure a system for subsidy management that will contribute to increased efficiency and quality in our subsidy management work. With a new solution, we want to make it easier for applicants to apply, keep track of and report on subsidies. This involves, among other things, processing applications and allocating subsidy funds quickly and efficiently, receiving applications and reports with the required information and documentation, more easily assessing the effect of the measures and whether the goals of the subsidy programmes are achieved, as well as having good control over financial reporting. In addition, we want a system that makes it easy to maintain a complete overview of all data and easily build various reports and presentations.
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Estimert totalverdi: 5 000 000 NOK 💰
Estimert verdi eksklusive mva: 5 000 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av fornyelser:
The contract will be valid from the date it is signed by the parties and has a duration of 3 (three) years calculated from the date of delivery. The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date. The tenderer will have an option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
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Beskrivelse av opsjoner:
Annex 1:
6.3.1. Option 1: HPR
6.3.2. Option 2: Full text publication

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers must have orderly conditions with regard to payment of tax, employer's national insurance contributions and VAT.
Documentation requirement: Tax certificate not older than six months calculated from the tender deadline. A tax certificate is defined as:
For Norwegian tenderers:
Tax and VAT certificate issued by the Tax Office via Altinn.
For foreign tenderers:
Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties. If the authorities in the relevant country do not issue such certificates, the tenderer should submit a declaration stating that all taxes and duties have been paid. The statement must be approved and signed by the tenderer's Financial Director/person responsible for finance.
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K1 - Tenderers must be a legally registered company.
Documentation requirement: Norwegian tenderers:
Company registration certificate
Foreign tenderers:
Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
Økonomisk og finansiell stilling:
K2 - The tenderer must have adequate economic and financial capacity to fulfil their obligations under the contract.
Documentation requirement: Economic and financial capacity must be documented by the following information for the legal applicant:
1. The last approved annual accounts for the two (2) last fiscal years with the annual report including the auditor's report and any recent relevant information. The provisional fiscal figures for 2022 are wanted if they are relevant.
2. Solidity assessment from a company with a licence to run a credit information company. The evaluation must not be older than 3 months at the time of the application deadline, it must be based on the last approved fiscal figures and should report on the credit worthiness and degree of bankruptcy risk (bankruptcy prediction).
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3. If a legal applicant relies on another company's capacity to fulfil the economic and financial standing requirement, this company must also fulfil the qualification requirement and provide the documentation stated in point 1 and 2 above, in addition too a signed commitment statement, cf. annex 2, which explicitly states that the companies joint and severally guarantee the fulfilment of the contract.
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The contracting authority will assess the figures based on turnover, profitability, solidity and liquidity.
K6 - Tenderers must have established satisfactory quality assurance methods.
Documentation requirement: Documentation of a quality assurance certificate (ISO 9001/equivalent), issued by an accredited certification body must be presented.
Alternatively, a description of the Tenderer's systems for
quality assurance, as well as how these are implemented and managed in the organisation, can be presented.
The legal applicants must comply with the requirement If subcontractors will be used, their quality system must also be described accordingly.
Teknisk og faglig kapasitet:
K3 - Tenderers must have sufficient capacity and competence for the delivery and further development of
the system as a service.
Documentation requirement: The tenderer's organisational and technical capacity must be documented with the following information:
a. Description of the Tenderer's organisation that is relevant for this delivery.
b. A description of the total competence and capacity that the Tenderer has available for the contract (establishment, delivery, maintenance, and further development of services).
c. Tenderers are asked to present an overview of the number of resources that are available, with a statement of relevant education and certificates, as well as the resources' experience with relevant technology, consultancy services, sales and delivery.
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d. A specification must be provided of which resources (the number of persons as well as a statement of relevant competence/experience) belong to the tenderer and which belong to subcontractors.
K4 - Tenderers must have good experience from relevant and comparable deliveries within software for subsidy management.
Relevant and comparable deliveries means assignments of a relevant nature, scope and complexity, such as deliveries to government organisations, county authorities, municipalities or large private companies.
Documentation requirement: Tenderers must document compliance by completing the attached template for Reference Descriptions. See Annex 6 - Reference Descriptions. Tenderers are asked to attach any available signed attestations from previous assignments. Completed version of Annex 6 - Reference Descriptions, with a description of up to 3 of the tenderer's most relevant and comparable assignments from the last 5 years.
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K5 - Tenderers must have an established satisfactory management system for information security.
The requirements of the General Data Protection Regulation (GDPR) must be implemented.
Documentation requirement: The requirement can be documented with copy of an information security certificate (ISO27001/equivalent), issued by accredited certification agencies.
Alternatively, a description can be given of the Tenderer's systems for information security, as well as how they are implemented and managed in the organisation. The response must be in the form of an "executive summary" (maximum 2 A4 pages).
The tenderer's company, including any subcontractors, must operate and perform the service from countries within the EU/EEA.
The legal applicants must comply with the requirement If subcontractors are involved, their information security system and implementation of the GDPR must also be described accordingly.
K7 - Tenderers must have established satisfactory environment management.
Documentation requirement: - Copy of an environmental management certificate (ISO14001/
EMAS/Eco-Lighthouse/equivalent) issued by accredited
certification bodies.
Or,
- Alternatively, a description can be given of the Tenderer's routines for environmental management, as well as how they are implemented and managed in the company, may be submitted.
The requirement must be fulfilled by both the tenderer and any subcontractors.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 994598759
Kontakt
Kontaktpunkt: Avdeling anskaffelser
Adresse til kjøperprofilen: http://www.nhn.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/207285754.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo tingrett
Postadresse: C. J. Hambros plass 4
Poststed: Oslo
Postnummer: 0164
Land: Norge 🇳🇴
Kilde: OJS 2023/S 125-398664 (2023-06-28)
Kunngjøring om tildeling av kontrakt (2024-02-26)
Gjenstand
Anskaffelsens omfang
Tittel: Case handling system for grant management
Referansenummer: 23/00450
Kort beskrivelse:
The objective of the procurement is to obtain tenders for a system for grant management from actors with competence in the disciplines in the market. Through a tender process with negotiations, we would like to procure a system for grant management that will contribute to increased efficiency and quality of the work with grant management. We would like a new system to make it easier for applicants to apply, keep an overview and report on grants. This includes, among other things, processing applications and paying grants quickly and efficiently, receiving applications and reports with the wanted information and documentation, easier to assess the effect of the measures and goal achievement for the grant schemes and have good control over financial reports. In addition a system is wanted where one can easily keep a total overview of all data and it can easily build different reports and presentations.
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Kontrakttype: Tjenester
Produkter/tjenester: Utviklingstjenester relatert til Programvare for dokumentadministrasjon 📦
Totalverdi for anskaffelsen (eksklusive mva): 12 000 000 NOK 💰
Beskrivelse
Intern identifikator: 23/00450
Tilleggsprodukter/-tjenester:
Land: Norge 🇳🇴
Utførelsessted: Oslo 🏙️
Tildelingskriterier
Pris ✅
Pris (vekting): 25
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 75
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Konkurranse med forhandling og forutgående konkurransekunngjøring ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
The objective of the procurement is to obtain tenders for a system for grant management from actors with competence in the disciplines in the market. Through a tender process with negotiations, we would like to procure a system for grant management that will contribute to increased efficiency and quality of the work with grant management. We would like a new system to make it easier for applicants to apply, keep an overview and report on grants. This includes, among other things, processing applications and paying grants quickly and efficiently, receiving applications and reports with the wanted information and documentation, easier to assess the effect of the measures and goal achievement for the grant schemes and have good control over financial reports. In addition a system is wanted where one can easily keep a total overview of all data and it can easily build different reports and presentations.
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Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Tildeling av kontrakt
Kontrakt/delkontrakt tildeles ✅
Identifikasjonsnummer for delkontrakt: LOT-0000
Kontraktnummer: Innovit
Anbudsidentifikator: Innovit
Identifikator for lot eller gruppe av lot: LOT-0000
Navn og adresse på kontraktør
Navn: Innovit AS
Nasjonalt registreringsnummer: 992967137
Postadresse: Damsgårdsveien 61
Postnummer: 5058
Poststed: Bergen
Land: Norge 🇳🇴
Kontaktpunkt: Innovit AS
E-post: post@innovit.no 📧
Telefon: 45517050 📞
Anbudsidentifikator: Machina AS
Navn: Machina AS
Nasjonalt registreringsnummer: info@machina.no
Poststed: Bergen
E-post: info@machina.no 📧
Telefon: 55 96 21 20 📞
Anbudsidentifikator: Netcompany Norway AS
Navn: Netcompany Norway AS
Nasjonalt registreringsnummer: 881 886 472
Poststed: Oslo
E-post: kontakt@netcompany.com 📧
Telefon: 24 13 17 50 📞
Anbudsidentifikator: Egde Consulting AS
Navn: Egde Consulting AS
Nasjonalt registreringsnummer: 917 081 859
Poststed: Grimstad
E-post: kontakt@egde.no 📧
Telefon: 37 80 00 00 📞

Oppdragsgiver
Navn og adresser
Navn: Norsk Helsenett SF
Nasjonalt registreringsnummer: 994598759
Postadresse: Abels gate 9
Postnummer: 7030
Poststed: Trondheim
Land: Norge 🇳🇴
Kontaktpunkt: Avdeling anskaffelser
E-post: anskaffelser@nhn.no 📧
Telefon: +47 24200000 📞
URL: http://www.nhn.no 🌏
Adresse til kjøperprofilen: http://www.nhn.no/ 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Helse
Kommunikasjon
The procurement is terminated ✅

Utfyllende informasjon
Klageinstans
Navn: Trøndelag Tingrett
Nasjonalt registreringsnummer: 926722794
Poststed: Trondheim
E-post: trondelag.tingrett@domstol.no 📧
Telefon: 73542400 📞
Kilde: OJS 2024/S 041-119656 (2024-02-26)
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Region:
Norge Norge Oslo og Viken Oslo
Leverandører:
EGDE Consulting AS Innovit AS Machina AS Netcompany Norway AS
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