Procurement of an educational administration system for schools, wrap around care centres and nursery schools (OAS)

Malvik Kommune

The contracting authority will establish a new contract for a comprehensive digital solution for educational administration services.
The more detailed description of the delivery from the contracting authority is provided in Appendix 2 - Assignment description and requirement specifications.
We encourage tenderers to ask questions - too many questions are better than too few.

Frist

Fristen for mottak av tilbud var 2023-11-16. Anskaffelsen ble publisert 2023-10-19.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-10-19 Kunngjøring av konkurranse
2024-01-30 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-10-19)
Gjenstand
Anskaffelsens omfang
Tittel: Systems and technical consultancy services
Referansenummer: 2023/257
Kort beskrivelse:
The contracting authority will establish a new contract for a comprehensive digital solution for educational administration services. The more detailed description of the delivery from the contracting authority is provided in Appendix 2 - Assignment description and requirement specifications. We encourage tenderers to ask questions - too many questions are better than too few.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Systemtjenester og tekniske konsulenttjenester 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Trøndelag 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Malvik kommune
Postadresse: Torggt. 2
Postnummer: 7550
Poststed: Hommelvik
Kontakt
Internettadresse: https://permalink.mercell.com/214498562.aspx 🌏
E-post: oyvind.sundnes@malvik.kommune.no 📧
Telefon: +47 73972000 📞
Faks: +47 73072001 📠
URL for dokumenter: https://permalink.mercell.com/214498562.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/214498562.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-10-19 📅
Innleveringsfrist: 2023-11-16 📅
Publiseringsdato: 2023-10-24 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 205-644433
OJ-S-utgave: 205
Tilleggsinformasjon
See the tender documentation and annexes for more information on the procurement.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The contracting authority will establish a new contract for a comprehensive digital solution for educational administration services.
The more detailed description of the delivery from the contracting authority is provided in Appendix 2 - Assignment description and requirement specifications.
We encourage tenderers to ask questions - too many questions are better than too few.
Estimert totalverdi: 2 500 000 NOK 💰
Kort beskrivelse:
Digitalisation in the municipality
Digitalisation and learning technology is a priority area for the Contracting Authority. The work will contribute to providing better digital services for parents, students and staff. Quality improvement, efficient resource utilisation and simplification of work processes are central to the municipality's digitalisation efforts. The introduction of a new educational administration system for primary and secondary schools and nurseries is an important measure in the work towards digitalisation and more efficient processes - both in the classroom and administratively. Furthermore, it is expected that the new system will also contribute to the establishment of good structures for collecting, preparing and analysing relevant data.
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Objective of the new contract
The contracting authority must use an educational administration system for primary and secondary schools, wraparound care and nurseries that is modern, flexible and future-oriented based on a modern technological platform. The system is designed for quality improvement, efficient utilisation of resources, simplification of work processes, good user experiences, as well as efficient operation and management of the system in close collaboration with a tenderer that has an active and innovative approach to further digitisation requirements in the school and nursery sector.
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The system fulfils statutory requirements for accessibility, privacy and information security. The functionality of the system is flexible and can be adapted to the preferences of the Contracting Authority. The system must conform with the applicable laws and regulations at all times and must be easily adapted to changes in work processes as a result of political guidelines or the administrative decisions of the school owners. It is easy to retrieve correct and good management information based on registered data, with good structures for data capture for further processing and analysis.
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Estimert verdi eksklusive mva: 2 500 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av fornyelser:
The duration of the contract will be 2 years from signing. The contract will then be automatically renewed for 1 year at a time.
The option to extend the contract for 1 year at a time comes into force automatically unless the contracting authority informs the tenderer otherwise at least three (3) months before the renewal date.
Beskrivelse av opsjoner:
Appendix 2: Assignment description and requirement specifications:
Tenderers are encouraged to describe other possible functions and opportunities that exist in their system under the points where they find this to be relevant. These must be specified as an option by the tenderer and are not included in the evaluation.
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Tilleggsinformasjon:
See the tender documentation and annexes for more information on the procurement.
Utførelsessted
Hovedsted eller utførelsessted: Malvik Municipality

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Documentation requirement:
Norwegian tenderers: Company registration certificate. Must not be older than 1 year from the tender deadline.
Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation equivalent to the Norwegian company registration, as stated in e-Certis.
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Økonomisk og finansiell stilling:
Tenderers must have sufficient economic and financial solidity to be able to fulfil the contract obligations.
It is a requirement that the tenderer's creditworthiness that will be used as a basis for qualification for this contest will be no lower than "Creditworthy" (equivalent to A at Bisnode CreditPro, DB).
Minste nivå(er) av standarder:
Credit assessment based on the most recent accounting figures.
The rating must be carried out by a credit rating company such as Bisnode, CreditPro, DB or an equivalent company with a licence to conduct this service.
Not older than 6 months.
The minimum credit rating requirement is A or equivalent
Tenderers can, in addition, be asked to submit annual accounts confirmed by an auditor.
Companies with a lower rating, start-up companies, companies under formation, companies with no activity or companies that have not been credit-rated, parent company guarantees, bank guarantees, etc., can instead be submitted that provide an equivalent security for the execution capacity. The company organisation number shall be provided for the parent company if a parent company guarantee is used. The contracting authority reserves the right to decide whether the submitted guarantees are sufficient and relevant.
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The contracting authority can obtain further credit ratings or other financial information such as, but not limited to, the annual accounts including notes, the board's annual reports and the auditor's reports.
Teknisk og faglig kapasitet:
Tenderers must have experience from relevant and comparable deliveries for the public sector, preferably municipalities.
Minste nivå(er) av standarder:
Description at least 3 of the tenderer's most relevant contracts/deliveries in the last 3 years for Norwegian/Scandinavian municipalities.
The description must include, among other things, the value of the assignment, the name of the contracting authority, etc. See Appendix 6 for all details that must be filled out.
Tenderers must document this by completing Appendix 6 Form for Reference Projects.
It is the tenderer's responsibility to document relevance through the description.
Kontraktutførelse
Vilkår for kontraktoppfyllelse: See the tender documentation and annexes.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 11:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2023-11-16 📅
Tidspunkt for åpning av tilbud: 12:00
Sted: Hommelvik.
Tilleggsinformasjon:
The opening of tenders and evaluation of the tenders will be carried out by an expert group consisting of employees from the following disciplines:
schools
wraparound care
nursery school
archives
IT department
childhood education at the staff level
procurement advisor at the staff level

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 971035560
Kontakt
Kontaktpunkt: Øyvind Sundnes
Adresse til kjøperprofilen: http://www.malvik.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/214498562.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Trøndelag tingrett
Postadresse: Postboks 2317 Torgarden
Poststed: Trondheim
Postnummer: 7004
Land: Norge 🇳🇴
Telefon: +47 73542400 📞
Internettadresse: https://www.domstol.no/no/domstoler/tingrett/trondelag-tingrett/kontakt-oss-om/ 🌏
Informasjon om frister for klage: https://anskaffelser.no/sporsmal/klage-pa-offentlig-anskaffelse
Kilde: OJS 2023/S 205-644433 (2023-10-19)
Kunngjøring om tildeling av kontrakt (2024-01-30)
Gjenstand
Anskaffelsens omfang
Tittel: Procurement of an education administrative system for schools, before-and-after-school care and nurseries (OAS).
Referansenummer: 2023/257
Kort beskrivelse:
The contracting authority has established a new contract for a comprehensive digital system for education administrative services for schools, before-and-after-school care and nurseries.
Kontrakttype: Tjenester
Produkter/tjenester: Systemtjenester og tekniske konsulenttjenester 📦
Estimert verdi eksklusive mva: 467 805 NOK 💰
Totalverdi for anskaffelsen (eksklusive mva): 467 805 NOK 💰
Totalverdi for anskaffelsen (eksklusive mva) (høyeste tilbud): 556 500 💰
Totalverdi for anskaffelsen (eksklusive mva) (laveste tilbud): 467 805 💰
Andre restriksjoner på utførelsesstedet: Hvor som helst innenfor det aktuelle landet
Beskrivelse
Intern identifikator: 2023/257
Tilleggsprodukter/-tjenester:
+ 2 til
Kriterier for grønne innkjøp: Andre kriterier for grønne offentlige innkjøp
Land: Norge 🇳🇴
Utførelsessted: Trøndelag 🏙️
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner:
The contract period is 2 years from signing of the contract. The contract will then be renewed automatically for 1 year at a time. The option for an extension for one year at a time will come into force automatically unless the Contracting Authority informs the tenderer otherwise at least three (3) months before the renewal date.
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Tildelingskriterier
Pris ✅
Pris (vekting): 25
Kvalitetskriterium (navn): The tenderer ́s response to ought-requirements (B) in Annex 2 - Requirement Specifications.
Kvalitetskriterium (vekting): 50
Kvalitetskriterium (navn): Evaluation of references
Kvalitetskriterium (vekting): 15
Kvalitetskriterium (navn): Assessment of the tender offer's assignment comprehension, plan and execution of the assignment.
Kvalitetskriterium (vekting): 10
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
Digitalisation in the municipalityDigitalisation and learning technology is a prioritised focus area for the Contracting Authority. The work shall contribute to providing better digital services for guardians, pupils and employees. Quality improvement, efficient use of resources and simplification of work processes are a central part of the municipality ́s digitalisation work. The implementation of a new education administrative system for primary and secondary schools and nursery is an important measure in the work of digitalisation and more efficient processes - both in classrooms and administratively. Furthermore, the new system is expected to contribute to the establishment of good structures for collecting, processing and analysing relevant data. The aim of the new contract, the Contracting Authority shall use an education administrative system for primary and secondary schools, before-and-after-school care and nursery that is modern, flexible and future orientated based on a modern technological platform. It is facilitated for quality improvement, effective resource utilisation, simplification of work processes, good user experiences, as well as efficient operation and management of the system in close cooperation with a supplier who has an active and innovative attitude to further requirements for digitalisation in the school and nursery sector. The system fulfils statutory requirements for universal design, privacy and information security. The functionality of the system is flexible and can be adapted to requests from the Contracting Authority. The system is always in accordance with current laws and regulations and it can be easily adapted to changed work processes as a result of political guidelines or the school owner's administrative decisions. It is easy to extract correct and good management information based on registered data, with good structures for data capture for further processing and analysis. The contracting authority ́s detailed description of the delivery is in Annex 2 - Assignment Description and Requirement Specifications.
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Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Tildeling av kontrakt
Kontrakt/delkontrakt tildeles ✅
Klageprosedyrer
Antall klagere: 1
Type of alleged irregularity: Annet: 1
Identifikasjonsnummer for delkontrakt: LOT-0000
Kontraktnummer: https://my.mercell.com/m/mss/Agreement.aspx?id=221274635
Dato for inngåelse av kontrakten: 2024-01-25 📅
Tittel: Procurement of an education administrative system for schools, before-and-after-school care and nurseries (OAS).
Adresse for kontrakten: https://my.mercell.com/m/mss/Agreement.aspx?id=221274635 🌏
Informasjon om kontraktens/delkontraktens verdi (eksklusive mva)
Høyeste tilbud: 556 500 💰
Laveste tilbud: 467 805 💰
Totalverdi for kontrakten/delkontrakten: 467 805 NOK 💰
Tilbudet ble rangert
Plassering i listen over vinnere: 1
Anbudsidentifikator: 2023/S 205-644433
Identifikator for lot eller gruppe av lot: LOT-0000
Navn og adresse på kontraktør
Navn: Visma Enterprise AS
Nasjonalt registreringsnummer: 982410339
Postadresse: c/o Azets Insight AS
Postnummer: 7435
Poststed: Trondheim
Land: Norge 🇳🇴
Kontaktpunkt: Visma Enterprise AS
E-post: info@visma.no 📧
Telefon: 46404000 📞
Faks: 21525317 📠

Oppdragsgiver
Navn og adresser
Navn: Malvik kommune
Nasjonalt registreringsnummer: 971035560
Postadresse: Torggt. 2
Postnummer: 7550
Poststed: Hommelvik
Land: Norge 🇳🇴
Kontaktpunkt: Øyvind Sundnes
E-post: oyvind.sundnes@malvik.kommune.no 📧
Telefon: +47 73972000 📞
Faks: +47 73072001 📠
URL: http://www.malvik.kommune.no 🌏
Adresse til kjøperprofilen: http://www.malvik.kommune.no/ 🌏
Type oppdragsgiver
Regional eller lokal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
The procurement is terminated ✅

Utfyllende informasjon
Organ ansvarlig for meklingsprosedyrer
Navn: Trøndelag tingrett
Nasjonalt registreringsnummer: 926 722 794
Avdeling: Trøndelag tingrett
Postadresse: Postboks 2317 Torgarden
Postnummer: 7004
Poststed: Trondheim
Land: Norge 🇳🇴
E-post: trondelag.tingrett@domstol.no 📧
Telefon: 73 54 24 00 📞
URL: https://www.domstol.no/no/domstoler/tingrett/trondelag-tingrett/ 🌏
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Kilde: OJS 2024/S 022-064293 (2024-01-30)
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