Procurement of a Digital meeting portal - professional system for meeting and committee management

Indigo IKT IKS

This procurement concerns a digital meeting portal - professional system for meeting and committee management: A complete professional system for meeting and committee management, with functionality for meeting implementation. The solution must appear to be coherent and seamless to users.
Click https://permalink.mercell.com/211934964.aspx

Frist

Fristen for mottak av tilbud var 2023-10-16. Anskaffelsen ble publisert 2023-09-14.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-09-14 Kunngjøring av konkurranse
2024-03-15 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-09-14)
Gjenstand
Anskaffelsens omfang
Tittel: Video conferencing software package
Kort beskrivelse:
This procurement concerns a digital meeting portal - professional system for meeting and committee management: A complete professional system for meeting and committee management, with functionality for meeting implementation. The solution must appear to be coherent and seamless to users. Click https://permalink.mercell.com/211934964.aspx
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Programvare for videokonferanser 📦
Tilleggs-CPV: Programvare for dokumentadministrasjon 📦
Utførelsessted
NUTS-region: Innlandet 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Indigo IKT IKS
Postadresse: Postboks 4063
Postnummer: 2306
Poststed: Hamar
Kontakt
Internettadresse: https://permalink.mercell.com/211934964.aspx 🌏
E-post: dagthomas.nybosorensen@inventura.no 📧
Telefon: +47 55134480 📞
URL for dokumenter: https://permalink.mercell.com/211934964.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/211934964.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-09-14 📅
Innleveringsfrist: 2023-10-16 📅
Publiseringsdato: 2023-09-19 📅
Startdato: 2023-11-15 📅
Sluttdato: 2026-11-15 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 180-562448
OJ-S-utgave: 180

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
This procurement concerns a digital meeting portal - professional system for meeting and committee management: A complete professional system for meeting and committee management, with functionality for meeting implementation. The solution must appear to be coherent and seamless to users.
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Estimert totalverdi: 3 000 000 NOK 💰
Kort beskrivelse:
The system being procured must be a professional system with built-in archive functionality - a professional system that does not need to be integrated with a Noark case archive system/external archive to ensure compliance with basic archive requirements.
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The professional system must be a standardised solution - "off-the-shelf" - and delivered as a cloud service. The system must be able to be used by the municipalities without development. While the solution must be a standardised professional system, it must also be a living product that is constantly evolving.
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The system should be scalable so that it can be adapted to different needs and can be used by both the municipalities and the inter-municipal collaborative schemes.
For the municipalities, the system will contribute to:
- Providing good and efficient implementation of formal meetings - digital, hybrid and physical;
- simplifying the work of meeting secretaries before, during and after meetings;
- providing good interaction between elected representatives and the municipal administration;
- being easy for elected representatives to learn and use;
- reducing the time spent by meeting participants;
- strengthening local democracy through good quality meetings, open dialogue with citizens and easy access to democratic processes;
- providing the individual citizen with the confidence that the municipality manages personal data securely throughout the entire process.
Estimert verdi eksklusive mva: 3 000 000 NOK 💰
Beskrivelse av fornyelser:
The contract will have an initial duration of 3 years.
After the initial contract period, the agreement can be renewed on an ongoing basis for one year at a time as stated in the contract (SSA L).
Beskrivelse av opsjoner:
When entering into an agreement, Hamar, Løten and Stange call off on the offered system and associated services in the Agreement. The following municipalities in the collaboration Grue, Kongsvinger, Nord-Odal and Sør-Odal, as well as the new joint owner municipalities Våler and Åsnes, have an option to join the Agreement as contracting authorities/customers. Furthermore, the following IKS companies have an option to join the Agreement as contracting authorities/customers: Hias IKS, Sirkula IKS, Givas IKS, Hedmarken Brannvesen IKS, Glåmdal Brannvesen IKS, Glåmdal Interkommunale Renovasjonsselskap IKS, Nasjonalt kompetansesenter for 110-sentralen IKS and Indigo IKT IKS.
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Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers must have orderly conditions with regard to payment of tax, employer's national insurance contributions and VAT. Documented by a tax certificate or equivalent.
Tenderers must be a legally established company. Documented by a company registration certificate or equivalent.
Økonomisk og finansiell stilling:
1. The tenderer shall have sufficient financial strength to be able to fulfil the contract.
Minste nivå(er) av standarder:
1. Documented by annual accounts for 2022, as well as a credit rating from a recognised credit rating agency that is not older than three months.
Teknisk og faglig kapasitet:
1. Tenderers must have sufficient implementation ability to fulfil the contract.
2. Tenderers must have good experience from relevant and comparable deliveries.
3. Tenderers must have an established management system for information security. The management system shall cover all organisational units and processes that are included in the contract.
4. Tenderers must have a documented and implemented satisfactory quality assurance/management system.
5. Tenderers must have and operate a good and functioning environmental management system.
Minste nivå(er) av standarder:
1. Documented by a brief and general description of the business.
2. Documented by a description of the tenderer's 3 most relevant and comparable assignments during the last 5 years.
3. Documented by a copy of ISO/IEC 27001 certificate or equivalent. If the system is not certified, documented by a description of the system's compliance with corresponding requirements.
4. A short description of the tenderer's quality assurance/management system.
5. Documented by a description of the environmental management system or a copy of a certificate from public certification body.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 23:59
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 930283487
Kontakt
Kontaktpunkt: Dag Thomas Nybø-Sørensen (innkjøper)
Adresse til kjøperprofilen: https://www.inventura.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/211934964.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Østre innlandet tingrett
Poststed: Hamar
Land: Norge 🇳🇴
Kilde: OJS 2023/S 180-562448 (2023-09-14)
Kunngjøring om tildeling av kontrakt (2024-03-15)
Gjenstand
Anskaffelsens omfang
Tittel: Procurement of a Digital Meeting Portal - professional system for meeting and selection processing.
Referansenummer: 2023-320788
Kort beskrivelse:
This procurement is for a digital meeting portal - trade system for meeting and selection processing: A complete professional system for meeting and selection treatment, with functionality for meeting implementations. The system for the users shall appear uniform and seamless.
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Kontrakttype: Varer
Produkter/tjenester: Programvare for videokonferanser 📦
Totalverdi for anskaffelsen (eksklusive mva): 3 000 000 NOK 💰
Andre restriksjoner på utførelsesstedet: Hvor som helst innenfor det aktuelle landet
Beskrivelse
Intern identifikator: 2023-320788
Tilleggsprodukter/-tjenester:
Land: Norge 🇳🇴
Tildelingskriterier
Kostnadskriterium (navn): Total Cost
Kostnadskriterium (vekting): 35
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 65
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Konkurranse med forhandling og forutgående konkurransekunngjøring ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
This procurement is for a digital meeting portal - trade system for meeting and selection processing: A complete professional system for meeting and selection treatment, with functionality for meeting implementations. The system for the users shall appear uniform and seamless. The procured system shall be a trade system with built-in archive functionality - a trade system that does not need to be integrated with a Noark case archive system/external archive in order to ensure compliance with basic archive requirements. The trade system shall be a standardised system - "off the shelf" - and shall be delivered as a cloud service. The system shall be able to be used by the municipalities without development. At the same time that the system shall be a standardised trade system, there must also be a living product that is in continuous development. The system ought to be scaleable so that it can be adapted to different needs and it can be used by both the municipalities and the inter-municipal cooperation schemes. The solution for the municipalities shall contribute to: Give good and efficient execution of formal meetings - digital, hybrid and physical; simplify the work for the meeting secretaries before, during, and after the meetings; provide good interaction between elected officials and the municipalities ́ administration; be easy to learn and use for elected officials; reduce the time spent for the meeting participants; strengthen the local democracy through good quality of the meetings, open dialogue with inhabitants, and simple insight into the democratic processes; provide each inhabitant security so that the municipality manages personal information securely throughout the entire process.
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Tildeling av kontrakt
Kontrakt/delkontrakt tildeles ✅
Identifikasjonsnummer for delkontrakt: LOT-0000
Kontraktnummer: Avtale - Indigo - Jupiter - Digital Møteportal
Dato for inngåelse av kontrakten: 2024-02-19 📅
Tilbudet ble rangert
Plassering i listen over vinnere: 1
Anbudsidentifikator: Jupiter System Partner AS - Tilbud
Identifikator for lot eller gruppe av lot: LOT-0000
Navn og adresse på kontraktør
Navn: Jupiter System Partner AS
Nasjonalt registreringsnummer: 947642081
Postadresse: Sjøgata 2
Postnummer: 9008
Poststed: Tromsø
Land: Norge 🇳🇴
Kontaktpunkt: Jupiter System Partner AS
E-post: post@jupiter.no 📧
Telefon: 77666630 📞

Oppdragsgiver
Navn og adresser
Navn: Indigo IKT IKS
Nasjonalt registreringsnummer: 930283487
Postadresse: Postboks 4063
Postnummer: 2306
Poststed: Hamar
Region: Innlandet 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Dag Thomas Nybø-Sørensen (innkjøper)
E-post: dagthomas.nybosorensen@inventura.no 📧
Telefon: +47 55134480 📞
URL: https://www.inventura.no 🌏
Adresse til kjøperprofilen: https://www.indigo-ikt.no/ 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
The procurement is terminated ✅

Utfyllende informasjon
Klageinstans
Navn: Østre Innlandet tingrett
Nasjonalt registreringsnummer: 926 723 669
E-post: ostre.innlandet.tingrett@domstol.no 📧
Telefon: 62 78 27 00 📞
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Kilde: OJS 2024/S 055-162814 (2024-03-15)
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