PURPOSE AND SCOPE The Health Agency is Oslo municipality ́s agency for health. The dental health service - which is part of the Health Agency - offers dental services to different groups of the population, including children and adolescents, young adults, elderly people, long-term sick, people with mental disabilities and users of drugs. The Health Agency needs media conversion of the dental health service's patient records. There are approx. 102,000 patient journals from Oslo's public dental health service. There can be deviations from this estimate. The material is currently stored in temporary premises in Storgata in Oslo. Part of the archive is arranged and packed in archive boxes/moving boxes that are placed on large pallets. Some of the material is together with castings in plaster stored in archive cabinets. The aim of the media conversion is to replace paper based journals with fully fledged digital copies. After digitalisation and completed quality control, it shall be possible to make references in the material so that the originals on paper can be shredded. The digitalised journals shall be deposited at Oslo Byarkiv in accordance with the requirements set by the City Archive for digital archive material.
Frist
Fristen for mottak av tilbud var 2026-01-23.
Anskaffelsen ble publisert 2025-12-10.
Kunngjøring av konkurranse (2025-12-10) Gjenstand Anskaffelsens omfang
Tittel: Media conversion of dental health journals.
Referansenummer: 2119
Kort beskrivelse:
“PURPOSE AND SCOPE
The Health Agency is Oslo municipality ́s agency for health. The dental health service - which is part of the Health Agency - offers...”
Kort beskrivelse
PURPOSE AND SCOPE
The Health Agency is Oslo municipality ́s agency for health. The dental health service - which is part of the Health Agency - offers dental services to different groups of the population, including children and adolescents, young adults, elderly people, long-term sick, people with mental disabilities and users of drugs.
The Health Agency needs media conversion of the dental health service's patient records. There are approx. 102,000 patient journals from Oslo's public dental health service. There can be deviations from this estimate.
The material is currently stored in temporary premises in Storgata in Oslo. Part of the archive is arranged and packed in archive boxes/moving boxes that are placed on large pallets. Some of the material is together with castings in plaster stored in archive cabinets.
The aim of the media conversion is to replace paper based journals with fully fledged digital copies. After digitalisation and completed quality control, it shall be possible to make references in the material so that the originals on paper can be shredded.
The digitalised journals shall be deposited at Oslo Byarkiv in accordance with the requirements set by the City Archive for digital archive material.
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Kontrakttype: Tjenester
Produkter/tjenester: Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦
Estimert verdi eksklusive mva: 3 000 000 NOK 💰
Beskrivelse
Beskrivelse av anskaffelsen:
“PURPOSE AND SCOPE
The Health Agency is Oslo municipality ́s agency for health. The dental health service - which is part of the Health Agency - offers...”
Beskrivelse av anskaffelsen
PURPOSE AND SCOPE
The Health Agency is Oslo municipality ́s agency for health. The dental health service - which is part of the Health Agency - offers dental services to different groups of the population, including children and adolescents, young adults, elderly people, long-term sick, people with mental disabilities and users of drugs.
The Health Agency needs media conversion of the dental health service's patient records. There are approx. 102,000 patient journals from Oslo's public dental health service. There can be deviations from this estimate.
The material is currently stored in temporary premises in Storgata in Oslo. Part of the archive is arranged and packed in archive boxes/moving boxes that are placed on large pallets. Some of the material is together with castings in plaster stored in archive cabinets.
The aim of the media conversion is to replace paper based journals with fully fledged digital copies. After digitalisation and completed quality control, it shall be possible to make references in the material so that the originals on paper can be shredded.
The digitalised journals shall be deposited at Oslo Byarkiv in accordance with the requirements set by the City Archive for digital archive material.
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Tilleggsprodukter/-tjenester: Dokumenthåndteringstjenester📦
Tilleggsprodukter/-tjenester: Tjenesteytelser innen helsevesenet📦
Utførelsessted: Oslo🏙️ Varighet
Startdato: 2026-02-09 📅
Sluttdato: 2026-06-30 📅
Tildelingskriterier
Pris ✅
Pris (vekting): 100
Kvalitetskriterium (navn): As a part of the contract, there are requirements for zero emission vehicles when transporting records.
Kvalitetskriterium (vekting): 0
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001
Prosedyre Prosedyretype
Åpen anbudskonkurranse ✅ Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2026-01-23 15:00:00.000 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: engelsk 🗣️
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 3
Juridisk, økonomisk, finansiell og teknisk informasjon Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier:
“Registration: The tenderer shall be a legally established company.
Documentation requirements:
Norwegian companies: Company...”
Liste og kort beskrivelse av regler og kriterier
Registration: The tenderer shall be a legally established company.
Documentation requirements:
Norwegian companies: Company Registration Certificate.
Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
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Liste og kort beskrivelse av regler og kriterier:
“Economic and financial capacity: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
...”
Liste og kort beskrivelse av regler og kriterier
Economic and financial capacity: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
Documentation requirements:
The company's last Annual Financial Statements including notes, the Board's Annual Report and Audit Report, as well as new information of relevance to the company's fiscal numbers. The contracting authority reserves the right to obtain credit appraisal on its own initiative.
If a tenderer has a justifiable reason (e.g. newly started company) of not submitting the documentation that the Contracting Authority has required, he can document his economic and financial capacity with any other document that the Contracting Authority deems suitable.
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Liste og kort beskrivelse av regler og kriterier:
“Quality assurance system: Tenderers shall have a relevant quality assurance system for the content of the contract.
Documentation...”
Liste og kort beskrivelse av regler og kriterier
Quality assurance system: Tenderers shall have a relevant quality assurance system for the content of the contract.
Documentation requirements:
A description of the tenderer's quality assurance methods.
Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
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Liste og kort beskrivelse av regler og kriterier:
“Experience from equivalent assignments: Tenderers shall have experience from equivalent assignments.
Documentation requirements:
...”
Liste og kort beskrivelse av regler og kriterier
Experience from equivalent assignments: Tenderers shall have experience from equivalent assignments.
Documentation requirements:
Short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery as well as the name of the contracting authority and a description of the assignment ́s content.
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Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem:
“N/A” Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse:
“N/A”
Utfyllende informasjon Klageinstans
Navn: Oslo tingrett
Nasjonalt registreringsnummer: 926725939
Postadresse: Postboks 2106 Vika
Postnummer: 0125
Poststed: Oslo
Region: Oslo🏙️
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no📧
Telefon: +47 22035200📞
URL: https://www.domstol.no/no/domstoler/tingrett/oslo-tingrett/🌏 Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Oslo kommune v/ Helseetaten
Nasjonalt registreringsnummer: 997506499
Postadresse: Storgata 51
Postnummer: 0182
Poststed: Oslo
Region: Oslo🏙️
Land: Norge 🇳🇴
E-post: postmottak@hel.oslo.kommune.no📧
Telefon: +47 21802180📞
URL: https://www.oslo.kommune.no/etater-foretak-og-ombud/helseetaten/🌏 Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Elektronisk bestilling vil bli brukt
Elektronisk betaling vil bli brukt
Kilde: OJS 2025/S 239-823132 (2025-12-10)