Electronic patient journal for nursing and welfare (EPJ -PLO)

Vågan kommune

1 EPJ-PLOLofoten IKT is responsible for the procurement of a joint EPJ for the collaborating municipalities. The implementation and production will be carried out in co-operation with Helse og Mestring the specialist sectors in the collaborating municipalities, RKK Lofoten and the project "Kommunalt oppgavefellesskap Lofoten".

Frist

Fristen for mottak av tilbud var 2025-02-14. Anskaffelsen ble publisert 2025-01-13.

Hvem?

• Vågan kommune

Hva?

Hvor?

• Nord-Norge › Nordland

Anskaffelseshistorikk

Dato	Dokument
2025-01-13	Kunngjøring av konkurranse
2025-01-28	Kunngjøring av konkurranse
2025-01-30	Kunngjøring av konkurranse
2025-02-27	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-01-13)
Gjenstand
Anskaffelsens omfang
Tittel: Electronic patient journal for nursing and welfare (EPJ -PLO)
Referansenummer: 2025/100
Kort beskrivelse:

Kontrakttype: Tjenester
Produkter/tjenester: Dokumenthåndteringstjenester 📦
Estimert verdi eksklusive mva: 20 000 000 NOK 💰
Beskrivelse
Intern identifikator: 2025/100
Denne anskaffelsen er også egnet for små og mellomstore bedrifter (SMB) ✅
Tilleggsprodukter/-tjenester:

Datastøttet pasientsystem 📦

Informasjonssystemer 📦

Medisinske informasjonssystemer 📦

+ 2 til

Pasientadministrasjonssystem 📦

Programvare og informasjonssystemer 📦

Kriterier for grønne innkjøp: Andre kriterier for grønne offentlige innkjøp
Land: Norge 🇳🇴
Utførelsessted: Nordland 🏙️
Varighet: 60 måneder
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:

Electronic Patient Journal (EPJ) means an electronic documentation system that provides "clear and total presentation of the patient's health status", cf. The Patient Journal Regulations § 4. An overview of what information this may be in accordance with the regulations §§ 5-8 and includes the patients and relatives ́ personnel, formal information on health care, the patient's health contacts, as well as information on medical history, findings, reviews, treatments, as well as health documentation such as certificates, sick leave etc. Systems that only take care of parts of such documentation system are not seen as AN EPJ in this procurement. Examples of such systems are trade systems for image processing, response centre services, digital home follow-up, or administrative systems for attendance registration, patient logistics, etc. In the patient's core journal, health personnel can see the same information regardless of whether they work as a gp, in hospital or emergency doctor surgery. The core journal can, in accordance with the core journal regulation § 4, contain the following content elements: name, birth number and contact information of the patient, as well as contact information for relatives, general practitioners and other municipal health services overview of medicines from, among other things, the prescription communicator's critical information patient ́s contact with the health service, time and place references for further information (including "patients' sample answers" that are being tested, as well as epicrisies and referrals) the patient's own registrations (such as donor cards, difficulties with sight, hearing or communication) administrative information on, among other things, consent to access to journal information and any reservation against the creation of the core journal patient's consent to access to information on agreed treatment and care measures and "first-time treatment". infectious diseases, SYSVAK as well as from the general practitioner and the patient themselves.1.2.2 E-prescription and the patients ́ medicine list. ICT Lofoten would like. E-prescription (electronic prescription) that is stored in the central database Prescription Broker. The patient ́s medicine list (PLL) is an electronic overview of the patient ́s medicine use, agreed between the patient and the doctor. It builds on information in the prescription broker, but can also be communicated via the core journal in the core journal solution's overview of medicines. PLL also requires functionality for updating the patient ́s medicine list. Centralised prescribing module offers ready functionality in this area, but the patient ́s medicine list can also be achieved by the tenderer developing functionality themselves.1.2.3 Welfare technological hubs. Lofoten IKT would like a welfare technological hub (VKP) that shall have a common component that is used for simple exchange of record keeping obliged health information between the municipality's welfare technological systems and the company's journal system. The objective of the junction is to simplify health personnel ́s record keeping obligations. The junction supports automatic record keeping by using different types of welfare technology. The processing of health information at the hub is pursuant to the companies ́ record keeping obligation, cf. the Health Personnel Act § 39.VKP offers standardised interface to the welfare technological systems. The interfaces with the different EPJ are only developed once in VKP. This contributes to the welfare technology suppliers being gathered on standards for digital interaction. VKP is also a common connection point for technological welfare systems, which means that welfare technology suppliers do not need to establish connections to the different EPJ in the municipalities. The junction works on the information (reformat) but does not store the information. "The welfare- technological hub can also contribute to the gradual support of the market for EPJ suppliers and welfare technology suppliers in the process of supporting a national framework." The competition is for a contract for the delivery of an electronic patient journal system (EPJ). This involves a complete system for the nursing and care sector in the municipality and shall contribute to daily operations functioning as optimally as possible. The competition does not include an EPJ for the medical service and emergency doctor surgery. The system shall be delivered as a cloud system, without requirements for locally installed components.

Hovedtrekk ved prosedyren

Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-02-14 13:00:00 📅
Vilkår for åpning av tilbud: 2025-02-14 13:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 4 måneder
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Beskrivelse
Ved rammeavtaler, oppgi begrunnelse for varighet som overskrider 4 år: This is an IT programme that is not only to be replaced after 5 years.
Anbudsvilkår
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2025-02-14 13:00:00 📅
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2025-02-07 13:00:00 📅

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:

'Total' annual turnover: The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:

Average annual turnover: The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows:

"Specific annual turnover": Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:

Average set-up: Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:

The tenderer's establishment date: If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:

Financial key figures: For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows: Minimum qualification requirements

Liability insurance: The insured amount in the tenderer ́s liability insurance is the following: Minimum qualification requirements

Other economic and financial requirements: Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:

Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier:

Certificates issued by independent bodies for…

… quality assurance standards.: Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?

… environmental management standards.: Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?

Liste og kort beskrivelse av vilkår:

Registered in a trade register: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.

Registered in a trade register or company register.: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.

In the case of service contracts: Authorisations from a particular organisation required: Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?

In the case of service contracts: Membership in a particular organisation is required: Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?

Teknisk og faglig kapasitet
Liste og kort beskrivelse av utvelgelseskriterier:

Services only: Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.

Technical personnel or technical units: Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.

Technical facilities and quality assurance measures: The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:

Investigation and research facilities: The tenderer ́s survey and research facilitates are as follows:

Management and tracing of the supply chain: The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:

Control Permission: For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.

Education and professional qualifications: The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:

Environmental management measures: Tenderers can employ the following environmental management measures in connection with the execution of the contract:

Number of employees in the management: The tenderer ́s number of employees in the management during the last three years was as follows:

Average workforce: The tenderer's average annual workforce in the last three years has been as follows:

Tools, materials and technical equipment.: Tenderers can use the following tools, material and technical equipment to carry out the contract:

Portion of the contract to sub-suppliers.: The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.

Informasjon om reserverte kontrakter
Utførelsen av kontrakten er begrenset til rammen av vernet sysselsettingsprogrammer
Vilkår for deltakelse
Utestengelsesgrunn:

Akkord med kreditorer

Barnearbeid og andre former for menneskehandel

Bedrageri

+ 9 til

Betaling av skatter

Betaling av trygdeavgifter

Brudd på forpliktelser på sosialrettens område

Deltakelse i en kriminell organisasjon

Hvitvasking eller terrorfinansiering

Insolvens

Konkurs

Korrupsjon

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Beskrivelse av utelukkelsesgrunner:

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

… at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

… in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Oppdragsgiver
Navn og adresser
Navn: Vågan Kommune
Nasjonalt registreringsnummer: 938644500
Postadresse: Storgata 29
Postnummer: 8300
Poststed: Svolvær
Region: Nordland 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Magne Haslevang
E-post: magne.haslevang@vagan.kommune.no 📧
Telefon: +47 75420139 📞
Faks: +47 75420001 📠
URL: http://www.vagan.kommune.no 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://permalink.mercell.com/246823154.aspx 🌏
Deltakelses-URL: https://permalink.mercell.com/246823154.aspx 🌏
Dokument-ID for skattelovgivning: FiscalDocID1
Språk for anskaffelsesdokumentet: norsk 🗣️
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Organ ansvarlig for meklingsprosedyrer
Navn: Salten og Lofoten Tingrett
Nasjonalt registreringsnummer: 974756625
Avdeling: Svolvær
Postadresse: Torget 2
Postnummer: 8300
Poststed: Svolvær
Region: Nordland 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Salten & Lofoten Tingrett
E-post: salten.og.lofoten.tingrett@domstol.no 📧
Telefon: 75434900 📞
Klageinstans
Samme som: Organ ansvarlig for meklingsprosedyrer
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 009-022944 (2025-01-13)

Kunngjøring av konkurranse (2025-01-28)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 20 000 000 NOK 💰

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-02-28 13:00:00 📅
Vilkår for åpning av tilbud: 2025-02-28 13:00:00 📅
Anbudsvilkår
Åpningsdato: 2025-02-28 13:00:00 📅
Frist for å be om tilleggsinformasjon: 2025-02-21 13:00:00 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Seksjonsnummer: PROCEDURE
Identifikasjonsnummer for delkontrakt: LOT-0000
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 1014980e-ccce-4e94-88cf-f3c0f705f6ee-01
Kilde: OJS 2025/S 020-062537 (2025-01-28)

Kunngjøring av konkurranse (2025-01-30)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 20 000 000 NOK 💰

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-03-04 13:00:00 📅
Vilkår for åpning av tilbud: 2025-03-04 13:00:00 📅
Anbudsvilkår
Åpningsdato: 2025-03-04 13:00:00 📅
Frist for å be om tilleggsinformasjon: 2025-02-25 13:00:00 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Seksjonsnummer: PROCEDURE
Identifikasjonsnummer for delkontrakt: LOT-0000
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 37f1955c-0fde-45f7-a75e-bef4d48f7187-01
Kilde: OJS 2025/S 023-073036 (2025-01-30)

Kunngjøring av konkurranse (2025-02-27)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 20 000 000 NOK 💰

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-04-04 12:00:00 📅
Vilkår for åpning av tilbud: 2025-04-07 07:00:00 📅
Anbudsvilkår
Åpningsdato: 2025-04-07 07:00:00 📅
Frist for å be om tilleggsinformasjon: 2025-03-28 13:00:00 📅

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:

Liability insurance: The insured amount in the tenderer ́s liability insurance is the following: Minimum qualification requirements

Vilkår for deltakelse
Beskrivelse av utelukkelsesgrunner:

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Seksjonsnummer: PROCEDURE
Identifikasjonsnummer for delkontrakt: LOT-0000
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 1c757398-8c63-4a09-8804-a15666a58e45-01
Kilde: OJS 2025/S 042-133263 (2025-02-27)

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