Technical production for IGF 2025

Digitaliserings- og forvaltningsdepartementet (DFD)

Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this procurement is to cover the Ministry's need for technical production for the event. The conference runs over five days and gathers 3000-4000 physical participants and equivalent number of digital participants from all over the world. The event will be led by the Ministry of Digitisation and Management (DFD), and is a joint project between DFD, The Ministry of Foreign Affairs (FOREIGN MINISTRY), the Ministry of Industry and Fisheries (NFD) and the Ministry of Culture and Equality (KUD). The procurement concerns planning, rigging and implementation of technical production for the event. This includes sound, lighting, stage, AV, camera production, stream and technical manpower. The tenderer shall be responsible for the complete technical production in connection with the event. The estimated value of the procurement is from NOK 7,000,000 excluding VAT to NOK 25,000,000 excluding VAT, including options. Of the estimated value, the options are estimated to NOK 7,000,000 excluding VAT. The estimated value is not binding for the contracting authority. There can be additional work beyond what is stated in the assignment description in annex 1. This can, for example, apply to social events, technical equipment for trade fairs or other relevant deliveries in connection with the production. The contracting authority is, thus, subject to an option for additional procurements within the financial and time limits as needed. See annex 1 of the contract for further details on the delivery.

Frist

Fristen for mottak av tilbud var 2024-12-04. Anskaffelsen ble publisert 2024-11-13.

Hvem?

• Digitaliserings- og forvaltningsdepartementet (DFD)

Hva?

• Fornøyelsesvirksomhet › Lydtekniker
• Lydanordninger › Lydutstyr
• Organisering av utstillinger, messer og kongresser › Organisering av arrangement
• Prosjektorutstyr for fjernsyn › Audiovisuelt (AV) utstyr

Hvor?

• Oslo og Viken › Viken

Anskaffelseshistorikk

Dato	Dokument
2024-11-13	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2024-11-13)
Gjenstand
Anskaffelsens omfang
Tittel: Technical production for IGF 2025
Referansenummer: 24/1848
Kort beskrivelse:

Kontrakttype: Tjenester
Produkter/tjenester: Organisering av arrangement 📦
Estimert verdi eksklusive mva: 25 000 000 NOK 💰
Beskrivelse
Intern identifikator: 1
Tilleggsprodukter/-tjenester:

Audiovisuelt (AV) utstyr 📦

Lydtekniker 📦

Lydutstyr 📦

Utførelsessted: Viken 🏙️
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:

The procurement will be made in accordance with the Act from 17 June 2016 no. 73 on public procurements (the Procurement Act) and regulations 12 August 2016 no. 974 on public procurements (the procurement regulations), part I and part II after the procurement procedure, open tender contest, c.f. the procurement regulations § 5 -1 (2), letter b.

Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2024-12-04 11:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:

Tenderers shall have sufficient economic and financial capacity to fulfil a contract of an equivalent nature and scope, where, among other things, being creditworthy without any requirement for collateral will be adequate.: • A credit rating with key figures from a certified credit rating company or other form of documentation to demonstrate that the requirement has been met. The credit rating shall include the credit rating degree (rating) of the tenderer - typically indicated by a rating code or brief text. The assessment shall include, or be attached, an explanation on the rating code/scale of possible rating codes. The assessment should be based on the last annual accounts.

Vilkår for deltakelse
Liste og kort beskrivelse av vilkår:

The tenderer shall be a legally established company.: • Norwegian companies: Company Registration Certificate or printout from the Register of Entities for non-registration obliged individual companies. • Foreign companies: Confirmation that the company is registered in a trade or business register as prescribed by the law of the country where the company is established. The confirmation can be submitted in writing or with reference to BRIS.

Teknisk og faglig kapasitet
Liste og kort beskrivelse av utvelgelseskriterier:

The tenderer must have sufficient ability and experience to be able to carry out the delivery.: Description of up to three of the tenderer's most relevant assignments in the last three years. The descriptions must also include the contract value, date and name of the recipient (if possible). Relevant assignments mean planning, organising and implementing technical production for national or international hybrid conferences, with a plenary session to a minimum of 700 participants and parallel sessions. Hybrid means physical and digital participation with two-way communication from both moderators, in-managers and the public. Tenderers are themselves responsible for ensuring that the description is of such a nature that it documents that the requirement is met.

Vilkår for deltakelse
Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 20 til

Bedrageri

Betaling av skatter

Betaling av trygdeavgifter

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Situasjon tilsvarende konkurs etter nasjonal lovgivning

Skyldig i alvorlige feil i yrkesutøvelsen

Skyldig i uriktig fremstilling, tilbakeholdt informasjon, ute av stand til å fremlegge nødvendige dokumenter og innhentet konfidensiell informasjon om denne prosedyren

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig heving, erstatning eller andre sammenlignbare sanksjoner

Beskrivelse av utelukkelsesgrunner:

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies,…

… in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Oppdragsgiver
Navn og adresser
Navn: Digitaliserings- og forvaltningsdepartementet (DFD)
Nasjonalt registreringsnummer: 932384469
Postadresse: Postboks 8004 Dep
Postnummer: 0030
Poststed: Oslo
Land: Norge 🇳🇴
Kontaktpunkt: Julie Elise Vollmerhaus Føyn
E-post: julie-elise-vollmerhaus.foyn@dss.dep.no 📧
Telefon: +47 45859538 📞
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/company/companyinformation/index/531197 🌏
Kommunikasjon
URL for dokumenter: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=417405&B= 🌏
Kilde: OJS 2024/S 223-698487 (2024-11-13)

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