The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events. IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for handling entries to events. The registration system shall have an option for payment. In addition to procuring a registration system, IMDI also needs assistance with carrying out the events. The service provider shall assist, among other things, with booking and contact with suitable premises for the events, coordinating and keeping in touch with IMDI employees who are responsible for the event. The tenderer shall be responsible for preparations and administrative assignments. The aim of entering into a framework agreement is to ensure technical and organisational assistance in carrying out events with a high degree of professionalism. Participants shall find that our events are of good technical quality, efficient and simple solutions for registration and invoicing, as well as being attractive meeting places where they can increase their competence, network and share experiences.
Frist
Fristen for mottak av tilbud var 2024-09-27.
Anskaffelsen ble publisert 2024-08-15.
Kunngjøring av konkurranse (2024-08-15) Gjenstand Anskaffelsens omfang
Tittel: Procurement of a registration system and assistance with events.
Referansenummer: 24/16082
Kort beskrivelse:
“The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events.
IMDI annually...”
Kort beskrivelse
The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events.
IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for handling entries to events. The registration system shall have an option for payment. In addition to procuring a registration system, IMDI also needs assistance with carrying out the events. The service provider shall assist, among other things, with booking and contact with suitable premises for the events, coordinating and keeping in touch with IMDI employees who are responsible for the event. The tenderer shall be responsible for preparations and administrative assignments.
The aim of entering into a framework agreement is to ensure technical and organisational assistance in carrying out events with a high degree of professionalism. Participants shall find that our events are of good technical quality, efficient and simple solutions for registration and invoicing, as well as being attractive meeting places where they can increase their competence, network and share experiences.
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Kontrakttype: Tjenester
Produkter/tjenester: Organisering av arrangement📦
Estimert verdi eksklusive mva: 15 000 000 NOK 💰
Beskrivelse
Beskrivelse av anskaffelsen:
“The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events.
IMDI annually...”
Beskrivelse av anskaffelsen
The objective of the procurement is to enter into a contract for support services within registration systems and assistance with events.
IMDI annually hosts numerous meetings, webinars, seminars and conferences for physical and digital participation with registration. To handle this, IMDI needs an efficient system with good user experience for handling entries to events. The registration system shall have an option for payment. In addition to procuring a registration system, IMDI also needs assistance with carrying out the events. The service provider shall assist, among other things, with booking and contact with suitable premises for the events, coordinating and keeping in touch with IMDI employees who are responsible for the event. The tenderer shall be responsible for preparations and administrative assignments.
The aim of entering into a framework agreement is to ensure technical and organisational assistance in carrying out events with a high degree of professionalism. Participants shall find that our events are of good technical quality, efficient and simple solutions for registration and invoicing, as well as being attractive meeting places where they can increase their competence, network and share experiences.
Prosedyre Prosedyretype
Åpen anbudskonkurranse ✅ Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2024-09-27 10:00:00 📅
Vilkår for åpning av tilbud: 2024-10-03 22:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️ Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Juridisk, økonomisk, finansiell og teknisk informasjon Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:
“The tenderer's economic and financial capacity: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract....”
Liste og kort beskrivelse av utvelgelseskriterier
The tenderer's economic and financial capacity: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Creditworthiness with no requirement for collateral will be sufficient to meet the requirement. • A credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service.
• The contracting authority reserves the right to obtain further credit ratings or other financial information that, but not limited to, annual accounts including notes, the board's annual reports and auditor's reports.
Vis mer Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier:
“System for quality assurance and environmental considerations.: A good and well-functioning quality assurance system is required for the services that shall...”
Liste og kort beskrivelse av regler og kriterier
System for quality assurance and environmental considerations.: A good and well-functioning quality assurance system is required for the services that shall be provided.
The concept of a quality management system is i.a. other things that the tenderer has a awareness of, for example, quality objectives, planning, securing, handling deviations and quality improvement. An account of the company's quality assurance system.
If a tenderer is certified by a public certification body, it is sufficient to enclose a copy of an issued certificate.
If a tenderer is not certified, the quality system must be documented, for example, by enclosing a quality handbook that provides a description of the quality management system and how it is implemented in the organisation.
The tenderer shall have systems and procedures that ensure low environmental impact when performing the delivery. The system must i.a. ensure continual improvement of:
- The organisation ́s competence in the environment and safety.
- Impact of the service's climate
Tenderers can document the requirement by presenting relevant environmental certificates, such as EMAS, Miljøfyrtårn ,ISO 14001 or equivalent, or by a description of their own system and procedures for environmental policy and environmental management scheme, and document this.
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Liste og kort beskrivelse av regler og kriterier:
“Privacy and information security: Cf. privacy and information security requirements in the tender documentation, the tenderer documents the requirement by...”
Liste og kort beskrivelse av regler og kriterier
Privacy and information security: Cf. privacy and information security requirements in the tender documentation, the tenderer documents the requirement by presenting relevant certificates, such as ISO 27001, ISO 27701 or equivalent, or by presenting a description of their own system and procedures for information security and privacy protection.
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Liste og kort beskrivelse av vilkår:
“The tenderer's certificates, authorisations, etc.: Tenderers shall be registered in a company register, professional register or registered in a commerce...”
Liste og kort beskrivelse av vilkår
The tenderer's certificates, authorisations, etc.: Tenderers shall be registered in a company register, professional register or registered in a commerce register in the country where the tenderer is established.
• Norwegian companies: Company Registration Certificate.
Foreign companies: Documentation that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
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Liste og kort beskrivelse av vilkår:
“Tax Certificate: Tenderers shall have their tax, payroll tax and VAT payments in order.
Documentation requirement; Tax certificate, not older than 6 months...”
Liste og kort beskrivelse av vilkår
Tax Certificate: Tenderers shall have their tax, payroll tax and VAT payments in order.
Documentation requirement; Tax certificate, not older than 6 months calculated from the deadline for submitting a request for participation in the competition.
Vis mer Teknisk og faglig kapasitet
Liste og kort beskrivelse av utvelgelseskriterier:
“The tenderer ́s technical and professional qualifications.: Tenderers shall have experience from comparable contracts. Description of up to 3 of the...”
Liste og kort beskrivelse av utvelgelseskriterier
The tenderer ́s technical and professional qualifications.: Tenderers shall have experience from comparable contracts. Description of up to 3 of the tenderer's most relevant contracts in the course of the last 3 years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by referring to competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider.
Tenderers must have sufficient capacity to carry out the delivery within the stated limits and deadlines. A description of the tenderer's average workforce and the number of employees in the management during the last three years.
Vis mer Vilkår for deltakelse
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem:
“Cf. the tender documentation” Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse:
“Attached contract” Informasjon om reserverte kontrakter
Utførelsen av kontrakten er begrenset til rammen av vernet sysselsettingsprogrammer
Utfyllende informasjon Organ ansvarlig for meklingsprosedyrer
Navn: Oslo tingrett
Nasjonalt registreringsnummer: 926725939
Postadresse: C. J. Hambros plass 4
Postnummer: 0164
Poststed: Oslo
Region: Oslo🏙️
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no📧
Telefon: +47 22035200📞 Klageinstans
Navn: Oslo tingrett
Nasjonalt registreringsnummer: 926725939
Postadresse: C. J. Hambros plass 4
Postnummer: 0164
Poststed: Oslo
Region: Oslo🏙️
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no📧
Telefon: +47 22035200📞 Tjeneste hvor informasjon om klageprosedyren kan innhentes
Navn: Oslo tingrett
Nasjonalt registreringsnummer: 926725939
Postadresse: C. J. Hambros plass 4
Postnummer: 0164
Poststed: Oslo
Region: Oslo🏙️
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no📧
Telefon: +47 22035200📞 Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Elektronisk bestilling vil bli brukt
Elektronisk betaling vil bli brukt
Kilde: OJS 2024/S 160-497546 (2024-08-15)