Mentor services and production services for events.

Tromsø kommune

Tromsø municipality invites tenderers to an open tender contest for mentor services for sound and light production and storage management, to production services for events held by Tromsø municipality. The tender contest is divided into two parts. One for mentor services and a production services for events. See the tender documentation for more information on the different sub competitions.

Frist

Fristen for mottak av tilbud var 2025-01-08. Anskaffelsen ble publisert 2024-11-21.

Hvem?

• Tromsø kommune

Hva?

• Fornøyelsesvirksomhet › Lydtekniker
• Organisering av utstillinger, messer og kongresser › Organisering av arrangement
• Utdannelsestilbud › Opplæringstjenester

Hvor?

• Nord-Norge › Troms og Finnmark

Anskaffelseshistorikk

Dato	Dokument
2024-11-21	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2024-11-21)
Gjenstand
Anskaffelsens omfang
Tittel: Mentor services and production services for events.
Referansenummer: 24/93
Kort beskrivelse:

Kontrakttype: Tjenester
Produkter/tjenester: Rekreasjon, kultur og sport 📦
Andre restriksjoner på utførelsesstedet: Hvor som helst
Informasjon om delkontrakter
Denne kontrakten er delt opp i delkontrakter ✅

1️⃣
Intern identifikator: 24/93
Tittel: Sub-contract I - Mentor services
Beskrivelse av anskaffelsen:

The procurement is for Mentor services for live sound/stage sound and light production (storage handling is included in this). The contract also includes follow-up of productions managed by the Audiator. The number of productions required for follow-up each year varies, but there is estimated to be a place around 13-20 productions.

Produkter/tjenester: Opplæringstjenester 📦
Hovedsted eller utførelsessted: Tromsø municipality
Varighet: 2 år
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: Option for an extension for up to 2 years. The total contract length is 4 years.
Informasjon om elektroniske kataloger
Tilbud må presenteres i form av elektroniske kataloger eller inkludere en elektronisk katalog
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

2️⃣
Tittel: Sub-contract II - Audio/light production
Beskrivelse av anskaffelsen:

The procurement concerns production services for events held by Tromsø municipality, including sound, lighting and AV.

Produkter/tjenester: Fornøyelsesvirksomhet 📦
Annen informasjon om fornyelser:

Option for an extension for up to 2 years. The maximum contract length is 4 years.

Tittel
Identifikasjonsnummer for delkontrakt: LOT-0002

3️⃣
Tittel: Procurement - (insert name of the procurement)
Beskrivelse av anskaffelsen: Qualification requirements, requirements and award criteria.
Tilleggsinformasjon:

Environment: According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to set requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with nature, has a climate footprint and an environmental impact that is immaterial." The current procurement of mentor services (sub-contract I) is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract concerns the purchase of consultancy services, as well as restricted travel activities and the procurement of products. Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environmental impact of the delivery of this service. The sub-contract is considered to have such a low environmental impact, the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criterion for climate and environment considerations will therefore not be set up. According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents". Most of the environmental impact is for driving between different places for sub-contract II. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle. Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.

Tilleggsinformasjon

Environment:
According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to set requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with nature, has a climate footprint and an environmental impact that is immaterial."

The current procurement of mentor services (sub-contract I) is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract concerns the purchase of consultancy services, as well as restricted travel activities and the procurement of products.

Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environmental impact of the delivery of this service.

The sub-contract is considered to have such a low environmental impact, the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criterion for climate and environment considerations will therefore not be set up.

According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents".

Most of the environmental impact is for driving between different places for sub-contract II. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle.

Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.

Tittel
Identifikasjonsnummer for delkontrakt: LOT-0003
Anskaffelsens omfang
Tilleggsprodukter/-tjenester:

Lydtekniker 📦

Organisering av arrangement 📦

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-01-08 11:00:58 📅
Vilkår for åpning av tilbud: 2025-01-08 11:01:00 📅
Vilkår for åpning av tilbud (sted): Tromsø
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 84 dager
Anbudsvilkår
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2025-01-08 11:01:00 📅
Sted: Tromsø
Elektronisk katalog: Tillatt
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2024-12-19 23:00:00 📅

Juridisk, økonomisk, finansiell og teknisk informasjon
Økonomisk og finansiell stilling
Liste og kort beskrivelse av utvelgelseskriterier:

Financial capacity

Payment of tax, VAT and other public duties.

Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier:

The tenderer fulfils the stated qualification…

… requirements:

… requirements:: All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.

Liste og kort beskrivelse av vilkår: The organisational and legal position of the tenderer.
Teknisk og faglig kapasitet
Liste og kort beskrivelse av utvelgelseskriterier: Technical and professional qualifications
Vilkår for deltakelse
Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 20 til

Bedrageri

Betaling av skatter

Betaling av trygdeavgifter

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Situasjon tilsvarende konkurs etter nasjonal lovgivning

Skyldig i alvorlige feil i yrkesutøvelsen

Skyldig i uriktig fremstilling, tilbakeholdt informasjon, ute av stand til å fremlegge nødvendige dokumenter og innhentet konfidensiell informasjon om denne prosedyren

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig heving, erstatning eller andre sammenlignbare sanksjoner

Beskrivelse av utelukkelsesgrunner:

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies,…

… in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Oppdragsgiver
Navn og adresser
Navn: Tromsø kommune
Nasjonalt registreringsnummer: 940 101 808
Avdeling: Seksjon for anskaffelser
Postadresse: Rådhuset, Postboks 6900 Langnes
Postnummer: 9299
Poststed: Tromsø
Land: Norge 🇳🇴
Kontaktpunkt: Stina Jansen
E-post: stina.jansen@tromso.kommune.no 📧
Telefon: +47 77 79 00 00 📞
Type oppdragsgiver
Regional eller lokal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://tendsign.com/doc.aspx?MeFormsNoticeId=37351 🌏
Deltakelses-URL: https://tendsign.com/doc.aspx?MeFormsNoticeId=37351&GoTo=Tender 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Tilleggsinformasjon

According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to set requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with nature, has a climate footprint and an environmental impact that is immaterial." The current procurement of a sub-contract for mentor services is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract is for consultancy services, as well as restricted travel activities and the procurement of products. Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environment in the provision of this service. The procurement is considered to have such a low environmental impact, that the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criteria will, therefore, not be set up or requirements related to climate and environmental considerations will be set. According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents". Sub-contract II is also mainly for consultancy procurements. The consults shall mainly use Tromsø municipality ́s equipment. Most of the environmental impact in this sub-contract has been considered for driving between different places. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle. Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.

Tilleggsinformasjon

According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to set requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with nature, has a climate footprint and an environmental impact that is immaterial."

The current procurement of a sub-contract for mentor services is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract is for consultancy services, as well as restricted travel activities and the procurement of products.

Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environment in the provision of this service.

The procurement is considered to have such a low environmental impact, that the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criteria will, therefore, not be set up or requirements related to climate and environmental considerations will be set.

According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents".

Sub-contract II is also mainly for consultancy procurements. The consults shall mainly use Tromsø municipality ́s equipment. Most of the environmental impact in this sub-contract has been considered for driving between different places. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle.

Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.

Klageinstans
Navn: Nord-Troms og Senja tingrett
Nasjonalt registreringsnummer: 926 723 022
Postadresse: Postboks 2510
Postnummer: 9270
Poststed: Tromsø
Region: Troms og Finnmark 🏙️
Land: Norge 🇳🇴
E-post: tntspost@domstol.no 📧
Telefon: 77 60 34 00 📞
URL: https://www.domstol.no/no/domstoler/tingrett/nord-troms-og-senja-tingrett/ 🌏
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2024/S 228-715462 (2024-11-21)

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