2022-22 Invoice distribution, reminders, and debt collection services

Fjellinjen AS

The purpose of the procurement is to see to the contracting authority's need for services related to invoice distribution debt collection services. The contract will give the tenderer an obligation to distribute invoices, and a right to collect unpaid demands from Norwegian vehicles without a valid AutoPass contract.

Frist

Fristen for mottak av tilbud var 2023-05-09. Anskaffelsen ble publisert 2023-03-30.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-03-30 Kunngjøring av konkurranse
2023-10-06 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-03-30)
Gjenstand
Anskaffelsens omfang
Tittel: Collection agency services
Referansenummer: 2022-22
Kort beskrivelse:
The purpose of the procurement is to see to the contracting authority's need for services related to invoice distribution debt collection services. The contract will give the tenderer an obligation to distribute invoices, and a right to collect unpaid demands from Norwegian vehicles without a valid AutoPass contract.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Inkassovirksomhet 📦
Tilleggs-CPV: Faktureringstjenester 📦
Utførelsessted
NUTS-region: Oslo og Viken 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Fjellinjen AS
Postadresse: Schweigaardsgt.16
Postnummer: 0191
Poststed: Oslo
Kontakt
Internettadresse: https://permalink.mercell.com/197067265.aspx 🌏
E-post: terje.kvaerhellen@fjellinjen.no 📧
Telefon: +47 97020067 📞
URL for dokumenter: https://permalink.mercell.com/197067265.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/197067265.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-03-30 📅
Innleveringsfrist: 2023-05-09 📅
Publiseringsdato: 2023-04-04 📅
Startdato: 2023-10-01 📅
Sluttdato: 2026-10-01 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 067-199317
OJ-S-utgave: 67

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 141 000 000 NOK 💰
Kort beskrivelse:
The contracting authority reserves the right to terminate parts of the contract in accordance with the contract. I.e., for example invoice distribution can be withdrawn, at the same time that the debt collection services continue.
The value of the procurement for the distribution of invoices and saving them in an invoice hotel is estimated to be approx. NOK 2,500,000 (excluding VAT) a year, total NOK 15,000,000 over six years.
The value of the procurement for debt collection services (fee) is calculated to be NOK 21,000,000 a year, total NOK 126,000,000 over six years. The calculation is very uncertain and is based on Fjellinjen's dispatches for debt collection services in 2022. In 2022 the number of invoices that went to debt collection was 134,594, of which 18.164 were to businesses and 116.430 to private persons. The average amount that was sent for debt collection was NOK 908 (NOK 794 for private persons and NOK 1638 for businesses).
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Note that the calculation of the total procurement value of NOK 141,000,000 is an estimate and will not be binding for the contracting authority.
The contracting authority will have the risk for all public fines for debt collection.
For a more detailed description of the procurement refer to Annex 1 - The Contracting Authority's Requirements Specification.
Estimert verdi eksklusive mva: 141 000 000 NOK 💰
Beskrivelse av fornyelser: The contract has an option to extend for 1+1+1 year.
Beskrivelse av opsjoner:
The contract period, i.e., the period in which the parties will provide services under the contract, will be from 1 October 2023 (start-up day) until 1 October 2026, with an option to extend the contract period for 1+1+1 year. There will also be the test period.
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Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement: Tenderers must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT).
Documentation requirement:
Norwegian tenderers: Tax and VAT certificate, not older than six months from the tender deadline.
Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If a tenderer's home country does not issue such certificates, they can
be replaced by a declaration from a legal or administrative authority in the home country or current country of residence. A Norwegian translation must be attached of all such certificates and/or
declarations.
Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Norwegian tenderers: Company registration certificate. The tax certificate must not be older than six months at the deadline for submitting a tender.
Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If the tenderer´s home country does not issue such certificates, they can be replaced by a declaration from a legal or administration authority in the home country or the current country of residence. A Norwegian translation of all such certificates and/or declarations shall be enclosed.
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Økonomisk og finansiell stilling:
Requirement: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
Documentation requirement:
Credit rating. The rating must be carried out by a credit rating agency with a licence to provide such service. The rating must be based on the last known accounting figures.
The approved annual accounts for the last two years (2020 and 2021, possibly 2022 if they are available), including the board's report, notes, and auditor's report.
Teknisk og faglig kapasitet:
Requirement: Tenderers must have a licence for Norwegian debt collection services.
Documentation requirement: Debt collection licence.
Requirement: Tenderers must have relevant and good experience with invoice distribution and debt collection services. In order to be qualified, tenderers must have had assignments with an equivalent volume and deliveries.
Documentation requirement:
A list with an overview of the tenderer's most important deliveries (in the last three years) for comparable/equivalent services to those covered by the procedure document.
Further details on the contract's content and scope (number of demands/value), and information on the customer's contact person must be given for minimum two of the reference assignments, (including
(a telephone number and email address). The contracting authority reserves the right to contact the listed contact person.
Requirement: Tenderers must have a well-functioning system for safeguarding information security.
A certificate for the company's information security system that shows that the tenderer safeguards information security, ISO/IEC 27001 or equivalent, or
Other documentation that shows that the tenderer has a well-functioning system for safeguarding information security. The system can be integrated in the quality system.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-08-21 📅
Dato for åpning av tilbud: 2023-05-09 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 941856543
Kontakt
Kontaktpunkt: Terje Lunde Kværhellen
Adresse til kjøperprofilen: http://www.fjellinjen.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/197067265.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo tingrett
Postadresse: C.J. Hambros plass 4
Poststed: 0164 Oslo
Land: Norge 🇳🇴
Kilde: OJS 2023/S 067-199317 (2023-03-30)
Kunngjøring om tildeling av kontrakt (2023-10-06)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 141 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-10-06 📅
Publiseringsdato: 2023-10-11 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 196-613457
Refererer til kunngjøring: 2023/S 067-199317
OJ-S-utgave: 196

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 45%
Kvalitetskriterium (navn): Sustainability and social responsibility
Kvalitetskriterium (vekting): 10%
Pris (vekting): Price 45%

Tildeling av kontrakt
Dato for kontraktinngåelse: 2023-07-21 📅
Navn: Fair collection as
Nasjonalt registreringsnummer: 920999360
Postadresse: Sandakerveien 24C Bygg D7
Poststed: Oslo
Postnummer: 0461
Land: Norge 🇳🇴
Telefon: +47 45123123 📞
E-post: rune@fair.no 📧
Land: Oslo 🏙️
Totalverdi for anskaffelsen: 141 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 9
Kilde: OJS 2023/S 196-613457 (2023-10-06)
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