Procurement of a Framework Agreement Concerning Event Services

Digitaliseringsdirektoratet

Digitaliseringsdirektoratet (Digdir)[The Directorate of Digitalisation] wants to sign a contract with a total supplier of event services in order to secure necessary competence, capacity, flexibility and continuity of the work with our events.
Suppliers on the framework agreement will support the Directorate by planning and implementing events and hereunder contribute professional advice and competence, management of contract with sub-contractors, including financial management and invoicing and further invoicing of services from sub-contractors and/or collaborating partners.
The Directorate of Digitalisations has experience with the use of equivalent services for planning and implementation of previous events/conferences. Experience has shown that we regularly need external support with time-limited projects and periods and it can be relevant to hire-in extra project manager competence and capacity.

Frist

Fristen for mottak av tilbud var 2020-09-17. Anskaffelsen ble publisert 2020-08-17.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

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Anskaffelseshistorikk
Dato Dokument
2020-08-17 Kunngjøring av konkurranse
2020-11-17 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2020-08-17)
Gjenstand
Anskaffelsens omfang
Tittel: Event services
Referansenummer: 20/00615
Kort beskrivelse:
Digitaliseringsdirektoratet (Digdir)[The Directorate of Digitalisation] wants to sign a contract with a total supplier of event services in order to secure necessary competence, capacity, flexibility and continuity of the work with our events. Suppliers on the framework agreement will support the Directorate by planning and implementing events and hereunder contribute professional advice and competence, management of contract with sub-contractors, including financial management and invoicing and further invoicing of services from sub-contractors and/or collaborating partners. The Directorate of Digitalisations has experience with the use of equivalent services for planning and implementation of previous events/conferences. Experience has shown that we regularly need external support with time-limited projects and periods and it can be relevant to hire-in extra project manager competence and capacity.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Organisering av arrangement 📦
Tilleggs-CPV: Organisering av utstillinger, messer og kongresser 📦
Utførelsessted
NUTS-region: Norge 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Nasjonalt eller føderalt byrå/kontor
Navn på tildelende myndighet: Digitaliseringsdirektoratet
Postadresse: Grev Wedels plass 9
Postnummer: 0151
Poststed: Oslo
Kontakt
Internettadresse: https://permalink.mercell.com/131123268.aspx 🌏
E-post: per.erik.asko.skogan@digdir.no 📧
URL for dokumenter: https://permalink.mercell.com/131123268.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/131123268.aspx 🌏

Referanse
Datoer
Sendt dato: 2020-08-17 📅
Innleveringsfrist: 2020-09-17 📅
Publiseringsdato: 2020-08-21 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 162-395161
OJ-S-utgave: 162

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Digitaliseringsdirektoratet (Digdir)[The Directorate of Digitalisation] wants to sign a contract with a total supplier of event services in order to secure necessary competence, capacity, flexibility and continuity of the work with our events.
Suppliers on the framework agreement will support the Directorate by planning and implementing events and hereunder contribute professional advice and competence, management of contract with sub-contractors, including financial management and invoicing and further invoicing of services from sub-contractors and/or collaborating partners.
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The Directorate of Digitalisations has experience with the use of equivalent services for planning and implementation of previous events/conferences. Experience has shown that we regularly need external support with time-limited projects and periods and it can be relevant to hire-in extra project manager competence and capacity.
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Estimert totalverdi: 10 000 000 NOK 💰
Kort beskrivelse:
The service suppliers should be able to assist Digdir on the following points:
Plan, produce and implement major events and/or conferences in Digdir's premises, at external locations, on digital surfaces or as a combination of these. Hereunder planning, production and implementation of international event(s)/conference(s), with Norwegian or English as the working language.
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Obtaining prices for hotes and/or/conference centres, and as agreed with Difi, enter into contracts.
Assist Digdir in the selection of a location for any catering/dinner, with responsibility for planning and implementation of this, including any cultural elements etc.
Collecting tenders/prices from suppliers of other relevant services, and after agreement with Digdir, sign contract, such as: Specify need and collect tenders for sub-deliveries such as audio and lighting, technical, transport and rigging, registration solutions, other digital platforms/solutions, cultural features etc.
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After agreement utilise/form the basis for Digdir's other framework agreements where these are found and where appropriate.
Collect tenders and manage contracts with program leader(s)/chairperson(s)/compère in collaboration with Digdir.
Safeguard the coordination with the chosen meeting chair, including preparing formulations and transitions between introductions and any use of images/foils.
Cooperate with Digdir and programme manager(s) about stage management, dramaturgy and visual means. (E.g. propose artistic features, lecturers, etc., which enrich the experience for participants and the quality of the event/conference).
According to contract with Digdir, prepare music and images that for example can follow lecturers up and down on the stage: Including familiarisation with and facilitation for use of Digdir's profile and/or elements suitable for this.
According to contract with Digdir, be responsible for schedules, implementation plans, rigging and holding individual events (contributing, sub-suppliers, contact with the meeting place/hotel).
Coordinate progress and implementation in relation to technical sub-suppliers (audio/lighting), streaming and any other sub-suppliers who will be used during the event (e.g. cultural features, film, use of digital platforms, etc.).
Preparation of guidelines for presentations for individual events (PPT), in cooperation with Digdir and in-line with Digdir's profile guidelines.
Guiding and safe presenters prior to event: Conduct general exams and/or preliminary meetings.
By agreement, assist Digdir with planning for and management of any sponsors and/or collaborating partners for an event.
By agreement, assist Digdir with marketing of events, selection of channels and methods (newsletters, social media or other).
Project management of all phased of an event.
Ensure good documentation from start to finish in all phases of the events.
Estimert verdi eksklusive mva: 10 000 000 NOK 💰
Varighet: 48 måneder
Beskrivelse av fornyelser: Can be extended for 1 + 1 year.
Utførelsessted
Hovedsted eller utførelsessted: Oslo.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Registered in a trade register or company register.
Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex.
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Økonomisk og finansiell stilling:
The tenderer must have the sufficient financial strength to fulfil the contract.
Documentation requirement: the service provider (i.e. the company that has submitted the tender) shall enclose a credit rating from a certified credit institution/company. The credit report must be based on the last known accounting figures. This credit assessment must include a credit rating, (including a credit rating, part judgement and historical rating), and it must be carried out by a publicly approved credit institution. The credit score must not be lower than A (creditworthy) or equivalent if a different form of score is used (numbers). Tenders from tenderers with a score lower than A or equivalent (i.e., not credit worthy or credit worthy with security) will not be considered. Newly established tenderers can present a bank declaration as proof of credit worthiness.
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Teknisk og faglig kapasitet:
Capacity
The tenderer must have sufficient capacity to plan, produce and implement a minimum of five large events per year.
The portion of the contract to be performed by sub-contractors.
State which services will be covered by sub-contractors.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2020-10-30 📅
Dato for åpning av tilbud: 2020-09-17 📅
Tidspunkt for åpning av tilbud: 12:00

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 991825827
Kontakt
Kontaktpunkt: Per Erik Skogan
Adresse til kjøperprofilen: http://www.digdir.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/131123268.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Postadresse: C. J. Hambros plass 4
Poststed: Oslo
Postnummer: 0164
Land: Norge 🇳🇴
Kilde: OJS 2020/S 162-395161 (2020-08-17)
Kunngjøring om tildeling av kontrakt (2020-11-17)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Digitaliseringsdirektoratet (Digdir) (The Directorate of Digitalisation) wants to sign a contract with a total supplier of event services in order to secure necessary competence, capacity, flexibility and continuity of the work with our events. Suppliers on the framework agreement will support the Directorate by planning and implementing events and hereunder contribute professional advice and competence, management of contract with sub-contractors, including financial management and invoicing and further invoicing of services from sub-contractors and/or collaborating partners. The Directorate of Digitalisations has experience with the use of equivalent services for planning and implementation of previous events/conferences. Experience has shown that we regularly need external support with time-limited projects and periods and it can be relevant to hire-in extra project manager competence and capacity.
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Totalverdi for anskaffelsen: 10 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2020-11-17 📅
Publiseringsdato: 2020-11-20 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 227-560406
Refererer til kunngjøring: 2020/S 162-395161
OJ-S-utgave: 227

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Digitaliseringsdirektoratet (Digdir) (The Directorate of Digitalisation) wants to sign a contract with a total supplier of event services in order to secure necessary competence, capacity, flexibility and continuity of the work with our events.
Assist Digdir in the selection of a location for any catering/dinner, with responsibility for planning and implementation of this, including any cultural elements, etc.
Collecting tenders/prices from suppliers of other relevant services, and after agreement with Digdir, sign contract, such as: Specify need and collect tenders for sub-deliveries such as audio and lighting, technical, transport and rigging, registration solutions, other digital platforms/solutions, cultural features, etc.
Vis mer
Guiding and safe presenters prior to event: Conduct general exams and//or preliminary meetings.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Assignment comprehension
Kvalitetskriterium (vekting): 35 %
Kvalitetskriterium (navn): Security of supplies and experience
Pris (vekting): 30 %

Tildeling av kontrakt
Dato for kontraktinngåelse: 2020-10-27 📅
Navn: Fieldwork Norge AS
Postadresse: Filipstadveien 5
Poststed: Oslo
Postnummer: 0250
Land: Norge 🇳🇴
Telefon: +47 92408767 📞
E-post: fieldwork@fieldwork.as 📧
Totalverdi for anskaffelsen: 10 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 10
Kilde: OJS 2020/S 227-560406 (2020-11-17)
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