Invoice Flow System for Helse Sør-Øst

Sykehusinnkjøp HF

Helse Sør-Øst RHF (HSØ) will procure a new system for invoice flow for 10 health trusts, as a replacement for Basware IP. The procurement does not include the hospital pharmacies.

Frist

Fristen for mottak av tilbud var 2019-07-01. Anskaffelsen ble publisert 2019-05-27.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• EVRY Norge AS

Hvem?

• Sykehusinnkjøp HF

Hva?

Hvor?

• Norge
• Sør-Østlandet

Anskaffelseshistorikk

Dato	Dokument
2019-05-27	Kunngjøring av konkurranse
2020-01-28	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-05-27)
Gjenstand
Anskaffelsens omfang
Tittel: IT services: consulting, software development, Internet and support
Referansenummer: 2019/419
Kort beskrivelse:

Helse Sør-Øst RHF (HSØ) will procure a new system for invoice flow for 10 health trusts, as a replacement for Basware IP. The procurement does not include the hospital pharmacies.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Datatjenester: rådgivning, programvareutvikling, internett og systemstøtte 📦
Tilleggs-CPV: Programvare relatert til forretningsvirksomhet 📦
Utførelsessted
NUTS-region: Sør-Østlandet 🏙️

Prosedyre
Prosedyretype: Konkurransepreget dialog
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Offentligrettslig organ
Navn på tildelende myndighet: Sykehusinnkjøp HF
Postadresse: Postboks 40
Postnummer: 9811
Poststed: Vadsø
Kontakt
Internettadresse: https://permalink.mercell.com/105613306.aspx 🌏
E-post: bjorn.erik.bjornstad@sykehusinnkjop.no 📧
URL for dokumenter: https://permalink.mercell.com/105613306.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/105613306.aspx 🌏

Referanse
Datoer
Sendt dato: 2019-05-27 📅
Innleveringsfrist: 2019-07-01 📅
Publiseringsdato: 2019-05-28 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 102-248727
Refererer til kunngjøring: 2019/S 065-153142
OJ-S-utgave: 102

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 25 000 000 NOK 💰
Kort beskrivelse:

Basware IP is currently used as an integrated part of the regional ERP system to manage invoice flow from the receipt of supplier invoices in EHF format, as an email attachment or as paper invoices. Some attachments will have sensitive information and must be processed accordingly. The system authorises and designates invoices to costs and projects, and matches invoices and orders.

We have been informed by Basware that all development of Basware IP was stopped in December 2018 and that the system will not be supported after 31.12.2020.

The regional ERP is based on Oracle E-Business Suite R12 (OEBS).

The intention of the project is to procure and implement a replacement for Basware IP so that all the trusts that use the regional ERP have started to use the new invoice management system well before 31.12.2020.

The procurement includes an invoice flow system and implementation.

The regional ERP system is being implemented in Helse Sør-Øst. The system has currently been implemented in 9 of 11 health trusts. The health trusts are independent legal entities.

The modules that are used are general ledger, assets, accounts payable, accounts receivable, eTax, iProcurement, purchase order, inventory, order management and project accounting.

Functionality that is expected in a new invoice system:

— receipt of invoices,

— invoices must be able to be received in EHF and paper format, and as an attachment to email,

— invoice flow,

— invoice flow with authorisation and designation on several levels of cost and project invoices validation against authorisations,

— matching with orders,

— orders are owned by Oracle E-Business Suite, and we must be able to match invoices with an order line, with validation of price and receipt,

— integration with Oracle E-Business Suite R12,

— Oracle E-Business Suite owns the data for, amongst others, suppliers, catalogues, contracts, orders, employees and authorisations,

— VAT compensation for health companies,

— See the ‘Rules on neutral VAT for health trusts’ for further details.

The system must be able to deal with attachments to supplier invoices that include sensitive information, which are saved separately per health trust.

The expected number of invoices per annum that will be processed by the system when all the health trusts use the regional ERP system will be approx. 1 000 000 invoices. Almost 7 000 users are estimated to use the system.

Estimert verdi eksklusive mva: 25 000 000 NOK 💰
Varighet: 60 måneder
Beskrivelse av fornyelser: Extension for 1 year at a time.
Beskrivelse av opsjoner: There will probably be defined options, but they are not yet specified.

Prosedyre
Rettslig grunnlag: 32014L0024
Minste antall kandidater: 3
Tidspunkt for mottak av tilbud: 10:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 6 måneder

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 916879067
Kontakt
Kontaktpunkt: Bjørn Erik Bjørnstad
Adresse til kjøperprofilen: http://www.sykehusinnkjop.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/105613306.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Sykehusinnkjøp HF v/Divisjon sør-øst
Postadresse: Postboks 1594
Poststed: Drammen
Postnummer: 3007
Land: Norge 🇳🇴
Organ ansvarlig for meklingsprosedyrer
Navn: Klagenemda for offentlige anskaffelser
Postadresse: Postboks 439 Sentrum
Poststed: Bergen
Postnummer: 5805
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Klageinstans
Kilde: OJS 2019/S 102-248727 (2019-05-27)

Kunngjøring om tildeling av kontrakt (2020-01-28)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The South-Eastern Norway Regional Health Authority (Norwegian abbreviation: HSØ) has entered into a contract for the delivery of a new system for invoice flow for 10 health trusts, as a replacement for Basware IP. The procurement does not include the hospital pharmacies.

Totalverdi for anskaffelsen: 21 000 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2020-01-28 📅
Publiseringsdato: 2020-01-29 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 020-045383
Refererer til kunngjøring: 2019/S 102-248727
OJ-S-utgave: 20

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The regional ERP is based on Oracle e-Business Suite R12 (OEBS).

The regional ERP system is being implemented in the South-Eastern Norway Regional Health Authority. The system has currently been implemented in 9 of 11 health trusts. The health trusts are independent legal entities.

Receipt of invoices

— invoices must be able to be received in EHF and paper format, and as an attachment to email.

Invoice flow

— invoice flow with authorisation and designation on several levels of cost and project invoices validation against authorisations.

Matching with orders

— orders are owned by Oracle e-Business Suite, and we must be able to match invoices with an order line, with validation of price and receipt.

Integration with Oracle e-Business Suite R12

— Oracle e-Business Suite owns the data for, amongst others, suppliers, catalogues, contracts, orders, employees and authorisations.

VAT compensation for health trusts

— See the 'Rules on neutral VAT for health trusts' for further details.

Beskrivelse av opsjoner: Consulting services.

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): Functionality and security
Kvalitetskriterium (vekting): 40
Kvalitetskriterium (navn): Service level
Kvalitetskriterium (vekting): 8
Kvalitetskriterium (navn): Implementation
Kvalitetskriterium (vekting): 32
Pris (vekting): 20

Tildeling av kontrakt
Dato for kontraktinngåelse: 2019-12-20 📅
Navn: Evry Norge AS
Poststed: Fornebu
Land: Norge 🇳🇴
Sør-Østlandet 🏙️
Totalverdi for anskaffelsen: 21 000 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 7

Utfyllende informasjon
Klageinstans
Navn: Øst-Finnmark tingrett
Poststed: Vadsø
Kilde: OJS 2020/S 020-045383 (2020-01-28)

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