Access System for Vestfold and Telemark Counties' Conclued Trade Systems

VT Innkjøp

Procurement in accordance with Parts I) and III) in the Public Procurement Regulations.
General description:
As a result of the county merger the current archives and trade systems for the 2 counties must be concluded and new archives must be established for the new county. The caseworkers need a system that can provide easy and efficient access to old systems without requiring continues operation of each system.
The access system must ensure reliable case proceedings and an efficient collection of decisions basis for the new county.
The estimated contract value is 700 000 NOK excluding VAT per annum (procurement + 10 years operation).
One (1) tenderer will be awarded the contract.

Frist

Fristen for mottak av tilbud var 2019-09-27. Anskaffelsen ble publisert 2019-08-27.

Hvem?

• VT Innkjøp

Hva?

Hvor?

• Sør-Østlandet

Anskaffelseshistorikk

Dato	Dokument
2019-08-27	Kunngjøring av konkurranse
2020-06-24	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2019-08-27)
Gjenstand
Anskaffelsens omfang
Tittel: Document management system
Referansenummer: VT19/16
Kort beskrivelse:

Procurement in accordance with Parts I) and III) in the Public Procurement Regulations. General description: As a result of the county merger the current archives and trade systems for the 2 counties must be concluded and new archives must be established for the new county. The caseworkers need a system that can provide easy and efficient access to old systems without requiring continues operation of each system. The access system must ensure reliable case proceedings and an efficient collection of decisions basis for the new county. The estimated contract value is 700 000 NOK excluding VAT per annum (procurement + 10 years operation). One (1) tenderer will be awarded the contract.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Dokumenthåndteringssystem 📦
Tilleggs-CPV: Administrasjonsprogramvare 📦
Utførelsessted
NUTS-region: Sør-Østlandet 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: VT Innkjøp
Postadresse: Postboks 2844
Postnummer: 3702
Poststed: Skien
Kontakt
Internettadresse: https://www.telemark.no/ 🌏
E-post: karl.kristiansen@vtfk.no 📧
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=afpgjnokxq&GoTo=Docs 🌏
URL for deltakelse: https://tendsign.no/doc.aspx?UniqueId=afpgjnokxq&GoTo=Tender 🌏

Referanse
Datoer
Sendt dato: 2019-08-27 📅
Innleveringsfrist: 2019-09-27 📅
Publiseringsdato: 2019-08-28 📅
Startdato: 2020-01-01 📅
Sluttdato: 2025-12-31 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 165-405701
OJ-S-utgave: 165
Tilleggsinformasjon
Visma notice: https://opic.com/id/afpgjnokxq

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Procurement in accordance with Parts I) and III) in the Public Procurement Regulations.

General description:

As a result of the county merger the current archives and trade systems for the 2 counties must be concluded and new archives must be established for the new county. The caseworkers need a system that can provide easy and efficient access to old systems without requiring continues operation of each system.

The access system must ensure reliable case proceedings and an efficient collection of decisions basis for the new county.

The estimated contract value is 700 000 NOK excluding VAT per annum (procurement + 10 years operation).

One (1) tenderer will be awarded the contract.

A contract in accordance with Part III) in the Public Procurement Regulations for: access system for Vestfold and Telemark Counties' conclued trade systems.

VT19/16

About the contracting authority:

The contracting authority is the Telemark and Vestfold Counties.

Telemark county is the host county for the procurement cooperation VT Innkjøp, which is responsible for the implementation of the tender competition.

The 2 counties have a total of just over 420 000 inhabitants and approx. 3 800 employees. The counties are politically governed at regional administration level, with their own county council and county mayor as the top manager. The 2 counties have their own administration with the accompanying entities. The counties have an important assignment in society and are central development actors. The main assignment is to operate and develop the counties within sixth form college education, transport and dental health and to see to the role of regional development actor by facilitating the development of businesses and jobs, influencing how areas are used, preserving cultural memorials, landscape and environment qualities.

The counties are actively working on digitalising services and work processes. It is important to ensure good future-orientated systems that support fully-digitalised work processes. Joint ICT platforms and systems must be modern and have good availability and performance. This also applies to this contract.

The Norwegian Parliament has decided that the county structure in Norway shall change. Vestfold and Telemark fylkeskommune are currently 2 separate counties. As a result of the Norwegian Parliament's decision, Vestfold and Telemark will be merged into a new county from 1.1.2020. The new large county (New Vestfold and Telemark County) will have the new organisation number 821227062.

Description of the contracting authority's requirement for a call for tenders for an access system for concluded trade systems in Vestfold and Telemark Counties.

The given value is only an estimate. The value must therefore be considered an estimate and is not binding.

See Part 2A: the requirement specification for further information and requirements.

The contracting authority shall enter into a contract with 1 (one) tenderer.

If the contracting authority's needs are met by own system development (own or under the direction of IKA Kongsberg) or cannot be procured due to budgetary limitations, this is to be regarded as an objective justification for cancelling the competition.

Tender deadline:

The deadline for submitting tenders is on the competition's front page in the Visma Tendsign system. After this date the Visma system is concluded so that it is no longer possible to submit a tender via the system. Late tenders will be rejected.

Further information is in the complete tender documentation in Visma Tend Sign.

Beskrivelse av fornyelser: 2 extensions of 24 months.
Utførelsessted
Hovedsted eller utførelsessted: Vestfold and Telemark Counties.

Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2020-01-27 📅
Dato for åpning av tilbud: 2019-09-27 📅
Tidspunkt for åpning av tilbud: 12:01

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 940 192 226
Kontakt
Kontaktpunkt: Karl Petter Kristiansen — VT
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=afpgjnokxq&GoTo=Docs 🌏

Utfyllende informasjon
Klageinstans
Navn: Tingretten
Poststed: Nedre Telemark Tingrett
Land: Norge 🇳🇴
Kilde: OJS 2019/S 165-405701 (2019-08-27)

Kunngjøring om tildeling av kontrakt (2020-06-24)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Procurement in accordance with Parts I and III in the Public Prourement Regulations. General description As a result of the county merger the current archives and trade systems for the two counties must be concluded and new archives must be established for the new county. The caseworkers need a system that can provide easy and efficient access to old systems without requiring continues operation of each system. The access system must ensure reliable case proceedings and an efficient collection of decisions basis for the new county. The estimated contract value is NOK 700 000 excluding VAT per annum. (Procurement + 10 years operation) One (1) tenderer will be awarded the contract.

Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt
Tildelingskriterier
Laveste pris

Referanse
Datoer
Sendt dato: 2020-06-24 📅
Publiseringsdato: 2020-06-25 📅
Identifikatorer
Kunngjøringsnummer: 2020/S 121-297911
Refererer til kunngjøring: 2019/S 165-405701
OJ-S-utgave: 121
Tilleggsinformasjon

Justification for cancellation See the tender documentation's point 1.1.2: ‘If the contracting authority's needs are met by own system development (own or under the direction of IKA Kongsberg) or cannot be procured due to budgetary limitations, this is to be regarded as an objective justification for cancelling the competition.’ The contract is cancelled based on the regulation mentioned above. The contracting authority thanks the tenderers for their tenders and patience. Karl Petter Kristiansen Management of the corporation Finances, management and ownership Mobile: 95 13 49 70 Vestfold and Telemark County www.vtfk.no Visma notice: https://opic.com/id/afmvbrqyrs

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Procurement in accordance with Parts I and III in the Public Prourement Regulations.

General description

As a result of the county merger the current archives and trade systems for the two counties must be concluded and new archives must be established for the new county. The caseworkers need a system that can provide easy and efficient access to old systems without requiring continues operation of each system.

The estimated contract value is NOK 700 000 excluding VAT per annum. (Procurement + 10 years operation)

A contract in accordance with Part III in the Public Procurement Regulations for:

Access system for Vestfold and Telemark Counties' conclued trade systems

About the contracting authority

Telemark County is the host county for the procurement cooperation VT Innkjøp, which is responsible for the implementation of the tender competition.

The two counties have a total of just over 420 000 inhabitants and approx. 3 800 employees. The counties are politically governed at regional administration level, with their own county council and county mayor as the top manager. The two counties have their own administration with the accompanying entities. The counties have an important assignment in society and are central development actors. The main assignment is to operate and develop the counties within sixth form college education, transport and dental health and to see to the role of regional development actor by facilitating the development of businesses and jobs, influencing how areas are used, preserving cultural memorials, landscape and environment qualities.

The Norwegian Parliament has decided that the county structure in Norway shall change. Vestfold and Telemark fylkeskommune are currently two separate counties. As a result of the Norwegian Parliament´s decision, Vestfold and Telemark will be merged into a new county from 1 January 2020. The new large county (New Vestfold and Telemark County) will have the new organisation number 821227062.

Description of the contracting authority's need

A call for tenders for an access system for concluded trade systems in Vestfold and Telemark Counties.

The given value is only an estimate. The value must be considered as an estimate and is not binding.

See Part 2A — the Requirement specification for further information and requirements.

The contracting authority shall enter into a contract with (1) one tenderer.

Tender deadline

The deadline for submitting tenders is on the competition´s front page in the Visma Tendsign system. After this date the Visma system is concluded so that it is no longer possible to submit a tender via the system. Late tenders will be rejected.

Utførelsessted
Hovedsted eller utførelsessted: Vestfold and Telemark County.

Referanse
Tilleggsinformasjon

Justification for cancellation

See the tender documentation's point 1.1.2:

‘If the contracting authority's needs are met by own system development (own or under the direction of IKA Kongsberg) or cannot be procured due to budgetary limitations, this is to be regarded as an objective justification for cancelling the competition.’

The contract is cancelled based on the regulation mentioned above.

The contracting authority thanks the tenderers for their tenders and patience.

Karl Petter Kristiansen

Management of the corporation

Finances, management and ownership

Mobile: 95 13 49 70

Vestfold and Telemark County

www.vtfk.no

Visma notice: https://opic.com/id/afmvbrqyrs

Kilde: OJS 2020/S 121-297911 (2020-06-24)

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