Case and Archive System

Øygarden

Contract for the delivery of a Case and archive system for electronic registration, case management, committee management and archiving.

Frist

Fristen for mottak av tilbud var 2018-10-08. Anskaffelsen ble publisert 2018-09-04.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2018-09-04 Kunngjøring av konkurranse
2019-03-28 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2018-09-04)
Gjenstand
Anskaffelsens omfang
Tittel: Document management system
Referansenummer: 18/1767
Kort beskrivelse:
Contract for the delivery of a Case and archive system for electronic registration, case management, committee management and archiving.
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Dokumenthåndteringssystem 📦
Tilleggs-CPV: Programvare og informasjonssystemer 📦
Utførelsessted
NUTS-region: Hordaland 🏙️

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Øygarden
Postadresse: Ternholmvegen 2
Postnummer: 5337
Poststed: Rong
Kontakt
Internettadresse: https://odinprosjekt.no 🌏
E-post: arild@odinprosjekt.no 📧
Telefon: +47 99121352 📞
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218988&B=KGVLIGHT 🌏
URL for deltakelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218988&B=KGVLIGHT 🌏

Referanse
Datoer
Sendt dato: 2018-09-04 📅
Innleveringsfrist: 2018-10-08 📅
Publiseringsdato: 2018-09-06 📅
Identifikatorer
Kunngjøringsnummer: 2018/S 171-389598
OJ-S-utgave: 171

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Øygarden municipality invites tenderers to a competition for a contract for the delivery of a case and archive system for electronic registration, case management, committee management and archiving. The system must also safeguard collaboration between the case and archive system and relevant professional systems and facilitate electronic collaboration between the municipality and external parties, both public and private.
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The overall aim is that all case management in Øygarden municipality is done electronically. The new case and archive system must enable complete electronic case management so that there is no need for paper archives due to limitations in the system.
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The new system must be in accordance with the NOARK5 standard and it must have final approval by the Director General for the National Archives.
Varighet: 72 måneder
Beskrivelse av fornyelser:
The Contract will be valid for 6 years from when it is signed, with an option for an extension for a further four years altogether. The option can be taken up several times in the option period (e.g., 2 x 2 years at a time).
Utførelsessted
Hovedsted eller utførelsessted: New Øygarden (after Fjell, Sund and Øygarden have been merged)

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers shall be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Documentation requirement:
Norwegian tenderers: Company registration certificate.
Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
Økonomisk og finansiell stilling:
Tenderers must have sufficient economic and financial capacity to comply with the contractual terms.
Documentation requirement: Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement. Tenderers can substantiate their economic and financial position by presenting any document that the Contracting Authority can accept, e.g. a credit rating not older than 6 months, issued by a certified credit rating agency, annual accounts for the previous 3 years with the auditor's reports and notes, or relevant guarantees.
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Teknisk og faglig kapasitet:
Experience: Tenderers must have good experience from comparable assignments.
Documentation requirement: Description of the tenderer's (up to 5) relevant contracts in the last 3 years. The description must include:
(i) the assignment´s extent and value;
(ii) the delivery date and length;
(iii) the recipient (name, telephone number and email address);
(iv) a description of the delivery.
It is, however, the tenderer´s responsibility to document relevance through the description.
Implementation ability: Tenderers must have good implementation ability, including sufficient capacity to handle this type of contract and be able to deliver to locations in all municipalities that are contracting authorities in the contract.
Documentation requirement: A description of the tenderer's administrative and technical units with relevance for the tenderer's ability to fulfil the contract. A description must be given of;
(i) the tenderer´s competence;
(ii) capacity as regards the contract´s extent.
Kontraktutførelse
Vilkår for kontraktoppfyllelse: In accordance with the Tender documentation.

Prosedyre
Rettslig grunnlag: 32014L0024
Minste antall kandidater: 3
Største antall kandidater: 5
Objektive kriterier for å velge det begrensede antallet kandidater:
If there are too many qualified tenderers, selection will be based on:
Experience from comparable assignments (50 %).
Good implementation ability, including sufficient capacity to handle this type of contract.
Tidspunkt for mottak av tilbud: 12:00
Dato for utsendelse av invitasjoner: 2018-10-12 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2019-03-31 📅

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 938766223
Kontakt
Kontaktpunkt: Arild Johansen
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/264506 🌏
URL for dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218988&B=KGVLIGHT 🌏

Utfyllende informasjon
Klageinstans
Navn: KOFA — Klagenemnda for offentlige anskaffelser
Poststed: Bergen
Land: Norge 🇳🇴
E-post: post@knse.no 📧
Kilde: OJS 2018/S 171-389598 (2018-09-04)
Kunngjøring om tildeling av kontrakt (2019-03-28)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Contract for the delivery of a case and filing system for electronic registration, case management, committee management and filing.
Totalverdi for anskaffelsen: 10 700 000 NOK 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2019-03-28 📅
Publiseringsdato: 2019-04-04 📅
Identifikatorer
Kunngjøringsnummer: 2019/S 067-158324
Refererer til kunngjøring: 2018/S 171-389598
OJ-S-utgave: 67
Tilleggsinformasjon
The contract period is 5 years, with an option for an extension for further 5 years.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Øygarden municipality invites tenderers to a competition for a contract for the delivery of a case and filing system for electronic registration, case management, committee management and filing. The system must also safeguard collaboration between the case and filing system and relevant professional systems and facilitate electronic collaboration between the municipality and external parties, both public and private.
Vis mer
The overall aim is that all case management in Øygarden municipality is done electronically. The new case and filing system must enable complete electronic case management so that there is no need for paper files due to limitations in the system.
The new system must be in accordance with the NOARK5 standard and it must have final approval by the director general for the national archives.
Beskrivelse av opsjoner: Hourly based services in accordance with the agreed hourly rates.
Tilleggsinformasjon:
The contract period is 5 years, with an option for an extension for further 5 years.
Utførelsessted
Hovedsted eller utførelsessted: New Øygarden (after Fjell, Sund and Øygarden have been merged).

Prosedyre
Tildelingskriterier
Kvalitetskriterium (navn): The quality of the system
Kvalitetskriterium (vekting): 35 %
Kvalitetskriterium (navn): Delivery terms and operation/maintenance
Kvalitetskriterium (vekting): 25 %
Kvalitetskriterium (navn): Integrations and data flow
Kvalitetskriterium (vekting): 20 %
Kostnadskriterium (navn): Total costs
Kostnadskriterium (vekting): 25 %

Tildeling av kontrakt
Dato for kontraktinngåelse: 2019-03-18 📅
Navn: ACOS as
Nasjonalt registreringsnummer: 968 041 819
Postadresse: Trollhaugmyra 15
Poststed: Straume
Postnummer: 5343
Land: Norge 🇳🇴
E-post: annegro@acos.no 📧
Land: Hordaland 🏙️
Totalverdi for anskaffelsen: 10 700 000 NOK 💰
Informasjon om tilbud
Antall mottatte tilbud: 2
Kilde: OJS 2019/S 067-158324 (2019-03-28)
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