Technical and administrative event organiser for a national conference

Enova SF

Enova would like to enter into a contract with a technical and administrative event organiser for the implementation, organisation and facilitation of a national conference in 2017 in Trondheim.
The assignment is being announced as an open tender contest, which shall result in a contract with one service provider. The contract is for holding the conference (the Enova conference) in 2017, with an annual option for holding the conference in 2018, 2019 and 2020.
It is a prerequisite that the board in Enova approves the Enova conference for 2017. The options for a contract extension will depend on the budget for each year, as well as an evaluation of the conference held the previous year.
Approx. 700 participants are expected at the conference. The assignment will include total responsibility for the coordination and follow-up of sub-service providers. Booking and pricing hotels is not included in the contract, but the service provider shall, however, be responsible for the practical and administrative follow-up of the hotel during the planning, organisation and implementation of the conference.

Frist

Fristen for mottak av tilbud var 2016-03-17. Anskaffelsen ble publisert 2016-02-05.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• GYRO AS

Hvem?

• Enova SF

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2016-02-05	Kunngjøring av konkurranse
2016-07-12	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2016-02-05)
Gjenstand
Anskaffelsens omfang
Tittel: Event services
Antall eller omfang:

Estimated extent: Approx. 700 participants are expected at the conference.The budget for holding the Enova conference event in 2017 has not been determined, but it is expected to be approx. 5 500 000 NOK.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Organisering av arrangement 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Annet
Navn på tildelende myndighet: Enova SF
Postadresse: Prof. Brochsgt 2
Postnummer: 7030
Poststed: Trondheim
Kontakt
E-post: post@enova.no 📧
Telefon: +47 93205218 📞
Faks: +47 73190431 📠

Referanse
Datoer
Sendt dato: 2016-02-05 📅
Innleveringsfrist: 2016-03-17 📅
Publiseringsdato: 2016-02-06 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 026-042876
OJ-S-utgave: 26

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Enova would like to enter into a contract with a technical and administrative event organiser for the implementation, organisation and facilitation of a national conference in 2017 in Trondheim.

The assignment is being announced as an open tender contest, which shall result in a contract with one service provider. The contract is for holding the conference (the Enova conference) in 2017, with an annual option for holding the conference in 2018, 2019 and 2020.

It is a prerequisite that the board in Enova approves the Enova conference for 2017. The options for a contract extension will depend on the budget for each year, as well as an evaluation of the conference held the previous year.

Approx. 700 participants are expected at the conference. The assignment will include total responsibility for the coordination and follow-up of sub-service providers. Booking and pricing hotels is not included in the contract, but the service provider shall, however, be responsible for the practical and administrative follow-up of the hotel during the planning, organisation and implementation of the conference.

Antall eller omfang:

Estimated extent: Approx. 700 participants are expected at the conference.

The budget for holding the Enova conference event in 2017 has not been determined, but it is expected to be approx. 5 500 000 NOK.

Antall mulige forlengelser: 3
Tidsramme for senere kontrakter: 36 måneder
Varighet: 012 måneder
Referansenummer: SID 16/506
Utførelsessted
Hovedsted eller utførelsessted: Trondheim.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement:

The tenderer must be a legally established company.

Documentation:

Norwegian tenderers:

— Company Registration Certificate.

Foreign tenderers:

— Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.

Økonomisk og finansiell stilling:

Requirement:

Tenderers shall have sufficient financial strength to comply with the contractual obligations.

Documentation:

The tenderer's annual accounts including notes with the Board's and the auditor's reports from the last 2 years.

If the Annual Financial Statements for the last year are not finished before the tender deadline for this contest expires, the last year's preliminary annual accounts should also be attached.

The Contracting Authority reserves the right to carry out a credit assessment. Financial strength is evaluated in relation to turnover, operating profit margin, solidity and liquidity.

Minste nivå(er) av standarder:

Requirement:

The tenderer must have adequate implementation ability.

Documentation:

A short, general description of the company shall be given, including:

— An account of the company's business concept and core competencies related to the scope of the delivery.

— An overview of the company's history, organisation and ownership, as well as a description of the business today.

— Description of how the service provider is organised for the execution of this contract.

— A concise description of the overall quality assurance system that the supplier will apply in carrying out this contract must be given.

Tenderers must document that they have sufficient resources and the capacity to handle a national conference with up to approx. 700 participants.

The tenderer shall have good experience from equivalent assignments.

References from a minimum of 3 corresponding assignments the last 3 years. Relevant reference assignments will include holding conferences with a minimum of 500 participants for private and/or public contracting authorities.

The description of the references shall as a minimum contain:

— Brief description of the delivery;

— Time of execution;

— Scope of delivery in monetary amount;

— Name, and telephone number of the reference person at the Contracting Authority.

The Contracting Authority must have the possibility to contact the contact persons who are listed.

Kontraktutførelse
Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Tilbudets gyldighetsperiode: 090 dager
Dato for åpning av tilbud: 2016-03-17 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 983 609 155
Annen type oppdragsgiver: Other
Kontakt
Kontaktpunkt: Bjørn H. Aunøien
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/2980 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/140291 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: SID 16/506
Kilde: OJS 2016/S 026-042876 (2016-02-05)

Kunngjøring om tildeling av kontrakt (2016-07-12)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 9 500 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2016-07-12 📅
Publiseringsdato: 2016-07-15 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 135-243953
Refererer til kunngjøring: 2016/S 026-042876
OJ-S-utgave: 135

Prosedyre
Tildelingskriterier
Kriterium: 1. Solution description (35)
2. Expertise and experience (35)
3. Total costs (30)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-04-26 📅
Navn: Gyro AS
Postadresse: Pontoppidans gate 7
Poststed: Oslo
Postnummer: 0462
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 4

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 979128622
Kilde: OJS 2016/S 135-243953 (2016-07-12)

Nye anskaffelser i relaterte kategorier 🆕

Forretningstjenester: lov, reklame, rådgiving, ansettelse, trykking og sikkerhet (>20 nye anskaffelser)

Diverse nærings- og næringsrelaterte tjenester (10)

Organisering av utstillinger, messer og kongresser (3)

Organisering av arrangement (3)

Organisering av kulturarrangement