Standard software for case, archive and document handling, with the accompanying services for Oslo municipality

Oslo kommune c/o Utviklings- og kompetanseetaten (Oslo municipality, c/o the Agency for Improvement and Development)

Procurement of a joint contract for all the entities in Oslo municipality. The contract is for NOARK 5 based standard software for case, archive and document handling that is planned to be used by all the municipality's entities, as well as assistance services and a maintenance contract. A mutually binding contract is planned for software procurements, implementation and maintenance in individual pilot entities in the municipality, with an option for the equivalent for the rest of the municipality's entities. The provisional pilot entities are the Education Department and the Development and Competence Department.
See the attached qualification documentation for further information.

Frist

Fristen for mottak av tilbud var 2015-10-07. Anskaffelsen ble publisert 2015-09-07.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2015-09-07 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2015-09-07)
Gjenstand
Anskaffelsens omfang
Tittel: Document management system
Antall eller omfang:
The total extent for the first contract period of 4 years (software, hourly based assistance and maintenance) is estimated to be approx. 25 000 000-100 000 000 NOK. The total extent if all the options are taken up and all the possible procurements are made of software, assistance services and maintenance is difficult to estimate.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Dokumenthåndteringssystem 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Oslo kommune c/o Utviklings- og kompetanseetaten (Oslo municipality, c/o the Agency for Improvement and Development)
Postadresse: Strømsveien 102
Postnummer: 0663
Poststed: Oslo
Kontakt
E-post: jan.erik.ressem@uke.oslo.kommune.no 📧
Telefon: +47 02180 📞

Referanse
Datoer
Sendt dato: 2015-09-07 📅
Innleveringsfrist: 2015-10-07 📅
Publiseringsdato: 2015-09-10 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 175-318685
OJ-S-utgave: 175
Tilleggsinformasjon
See the qualification documentation.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
Procurement of a joint contract for all the entities in Oslo municipality. The contract is for NOARK 5 based standard software for case, archive and document handling that is planned to be used by all the municipality's entities, as well as assistance services and a maintenance contract. A mutually binding contract is planned for software procurements, implementation and maintenance in individual pilot entities in the municipality, with an option for the equivalent for the rest of the municipality's entities. The provisional pilot entities are the Education Department and the Development and Competence Department.
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See the attached qualification documentation for further information.
Beskrivelse av opsjoner:
The procurement includes options for various licence models for the procurement for the chosen software, for the procurement of assistance services, training services, hire of course premises, IT equipment (scanners and any other hardware), as well as operational services, all related to the chosen standard software for the case, archive and document handling.
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Varighet: 048 måneder
Referansenummer: 201500664
Utførelsessted
Hovedsted eller utførelsessted: Oslo, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Requirement:
The tenderer shall be a legally established company.
Documentation requirement:
Norwegian companies: Company Registration Certificate.
Foreign companies: Proof that the company is registered in a trade register or business register as prescribed by the law of the country where the tenderer is established.
See the qualification documentation.
Økonomisk og finansiell stilling:
Requirement:
The tenderer must have the financial capacity to implement the assignment/contract.
Documentation requirement:
The company's last annual financial statement including notes, the board's annual reports and audit reports, including new information of relevance to the company's accounting figures.
The contracting authority reserves the right, on their own initiative, to obtain credit assessments.
See the qualification documentation.
Teknisk og faglig kapasitet:
Requirement 1:
Tenderers shall have good capacity in the area covered by the contract; the development and administration of standard software for case, archive and document handling based on NOARK, as well as consultancy services for the implementation of such software in an entity.
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Documentation requirement for requirement 1:
An account of the tenderer's total work strength divided between the areas covered by the contract:
a) Technical personnel for the development and administration of standard software for case, archive and document handling based on NOARK 5.
b) Consulting personnel for implementation projects for case, archive and document handling software.
c) Personnel for training services for case, archive and document handling software.
CVs shall not be presented for any of the above mentioned points.
Requirement 2:
Tenderers shall have carried out several comparable deliveries of case, archive and document handling software in the last 3 years.
Documentation requirement for requirement 2:
A list of up to 5 of the most comparable and relevant deliveries in the last 3 years, including information on:
— The customer's name;
— Delivery date;
— The delivery's total value;
— Brief description of the assignment;
— What type of products and services were included in the delivery;
— What standard software was used in the delivery.
Requirement 3:
The National Archives of Norway shall have certified the software in accordance with the NOARK standard. The minimum requirement is certification in accordance with the NOARK 5 core (temporary or final).
Documentation requirement for requirement 3:
Documentation of NOARK 5 certification.
Final certification and certification in accordance with NOARK 5 complete will be seen as positive.
See the qualification documentation.
Minste nivå(er) av standarder: See the above.

Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 5
Objektive utvelgelseskriterier: See the qualification documentation.
Dato for utsendelse av invitasjoner: 2015-10-14 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 971 183 675
Kontakt
Kontaktpunkt: Strømsveien 102, The reception, 5th floor
Jan Erik Ressem
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3758 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/135589 🌏

Referanse
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 201500664
Kilde: OJS 2015/S 175-318685 (2015-09-07)
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