Procurement of solution(s) for budgeting, accounting, supply chain and inventory, procurement/e-tendering tool and contract administration

Helse Vest IKT AS

LIBRA is Helse Vest's program to optimize support services within budgeting, procurement and contract, supply chain and inventory, accounting and management information/master data management.
Optimization is to be achieved through implementation of solutions acquired through the project ‘LIBRA Anskaffelse’ (LIBRA Procurement). These solutions are to solve the health trust's challenges with respect to compliance with legal requirements, strategic direction and supporting efficient work processes.
LIBRA Anskaffelse comprises all trusts in Helse Vest, including future entities. In addition private, charitable institutions with contracts with Helse Vest may choose to join the agreements. A full list will be provided as part of the competition documentation.
LIBRA Anskaffelse is to acquire system solutions for:
— Budgeting
— Procurement and contract
— Supply chain and inventory
— Accounting.

Frist

Fristen for mottak av tilbud var 2015-09-15. Anskaffelsen ble publisert 2015-07-02.

Hvem?

• Helse Vest IKT AS

Hva?

Hvor?

• Vestlandet

Anskaffelseshistorikk

Dato	Dokument
2015-07-02	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2015-07-02)
Gjenstand
Anskaffelsens omfang
Tittel: Financial analysis and accounting software package
Antall eller omfang:

Helse Vest IKT AS invites prospective Tenderers to tender for the purchase, customization, implementation and maintenance of system solutions for procurement/e-tendering, contract administration, budgeting, accounting, supply chain and inventory.The procurement will use the negotiated procedure, and tenders are welcome for the following lots:— Lot 1: Budgeting, accounting, supply chain and inventory, or— Lot 2: Procurement/e-tendering and contract administrationTenders may also be submitted for both lots.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Programvare for økonomianalyse og regnskap 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for én eller flere delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Offentligrettslig organ
Navn på tildelende myndighet: Helse Vest IKT AS
Postadresse: Ibsens gt. 104
Postnummer: 5052
Poststed: Bergen
Kontakt
Internettadresse: http://www.helse-vest-ikt.no 🌏
E-post: libra.innkjop@helse-vest-ikt.no 📧
Telefon: +47 92489670 📞

Referanse
Datoer
Sendt dato: 2015-07-02 📅
Innleveringsfrist: 2015-09-15 📅
Publiseringsdato: 2015-07-07 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 128-236359
Refererer til kunngjøring: 2015/S 99-181290
OJ-S-utgave: 128

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

LIBRA is Helse Vest's program to optimize support services within budgeting, procurement and contract, supply chain and inventory, accounting and management information/master data management.

Optimization is to be achieved through implementation of solutions acquired through the project ‘LIBRA Anskaffelse’ (LIBRA Procurement). These solutions are to solve the health trust's challenges with respect to compliance with legal requirements, strategic direction and supporting efficient work processes.

LIBRA Anskaffelse comprises all trusts in Helse Vest, including future entities. In addition private, charitable institutions with contracts with Helse Vest may choose to join the agreements. A full list will be provided as part of the competition documentation.

LIBRA Anskaffelse is to acquire system solutions for:

— Budgeting

— Procurement and contract

— Supply chain and inventory

— Accounting.

Delkontraktnummer: 1
Tittel på delkontrakt: Budgeting, accounting, supply chain and inventory
Kort beskrivelse:

System solution for budgeting, accounting, supply chain and inventory. The contracting authority will be requesting a comprehensive solution for Helse Vest.

Tilleggsinformasjon om delkontraktene:

Prospective tenderers may submit tenders for lot 1 or for lot 2. Tenders may also be submitted for both lots (the complete scope).

Delkontraktnummer: 2
Tittel på delkontrakt: Procurement/e-tendering tool and contract administration
Kort beskrivelse: System solution for procurement/e-tendering and contract administration.
Antall eller omfang:

The procurement will use the negotiated procedure, and tenders are welcome for the following lots:

— Lot 1: Budgeting, accounting, supply chain and inventory, or

— Lot 2: Procurement/e-tendering and contract administration

Tenders may also be submitted for both lots.

Beskrivelse av opsjoner:

Possible functional options:

— Spend analysis

— Master Data Management tools

— Supplier Relation Management (SRM) system

— Annual financial statement with notes

— Pharmacies: purchasing and inventory management

— Localizing/tracking goods and materials

— Transport administration

— Single point of ordering (portal solution)

The following private charitable organizations may join the agreements:

— Haraldsplass Diakonale Sykehus (HDS)

— Solli DPS

— Voss DPS (NKS Bjørkeli)

— Hospitalet Betanien

— NKS Olaviken alderspsykiatriske sykehus

— Haugesund Santitetsforenings Revmatismesykehus (HSR)

— NKS Jæren DPS.

Referansenummer: 2015/082
Utførelsessted
Hovedsted eller utførelsessted: Bergen.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

A. The Tenderer shall fulfil obligations relating to the payment of taxes, VAT or similar payments under the law of Norway or of the relevant State in which the Tenderer is established.

For Norwegian Tenderers:

— Joint tax certificate for payroll, regular taxes and VAT, based on registered information in the Tax Registry

— The certificated may be ordered electronically from Altinn.no, and supersedes the previous form RF-1244

The certificate is not to show significant arrears and is to be no older than 6 months counted from the Qualification Request due date.

For Foreign Tenderers:

— Foreign Tenderers must have corresponding certificates from their authorities documenting that they have complied with the rules and regulations relating to taxes, VAT fees, duties etc. If the authorities do not issue such certificates, the Tenderer shall forward a statement confirming that all such taxes have been paid. The Statement shall be confirmed and signed by the Tenderer's Chief Financial Officer and auditor.

B. The Tenderer shall have a legally established company.

Norwegian Tenderers:

— Company registration certificate.

Foreign Tenderers:

— Confirmation that the Tenderer is registered in a trade register or a register of business enterprise in accordance with the laws of the State where the Tenderer is established.

Økonomisk og finansiell stilling:

Economic and financial capacity:

A. The Tenderer shall have good financial strength to perform the Contract.

To be documented by a credit rating, no older than 6 months and based on most recent financial statements, submitted as part of the request for qualification. Credit rating shall be from an authorized credit rating company. The information will be evaluated such:

— Tenderers and subcontractors achieving a rating corresponding to an A at Soliditet/Dun & Bradstreet are considered qualified. The Customer reserves the right to obtain separate credit ratings from Dun & Bradstreet

— Tenderers and subcontractors not achieving a rating corresponding to an A,…

… may compensate by submitting a guarantee from a parent company achieving the required rating. If the parent company achieves an A, the tenderer is considered qualified. Tenderer/subcontractor is responsible for checking his credit rating in order to provide correct documentation.

… and foreign Tenderers, are requested to provide financial statements (annual accounts) including notes and the auditor's report from the two previous fiscal years. Please advice in case of divergent financial year. The Customer will, based on submitted documentation, make a specific assessment if the Tenderer fulfils the qualification requirement.

Teknisk og faglig kapasitet:

Technical and professional qualifications:

A. The Tenderer is to have good professional ability and capacity to perform his obligations under the contract. By this is meant the ability and capacity to (take full responsibility according to the Customer's needs to) complete, implement, support and develop the solution.

Documentation:

A short description of the organization shall be submitted, including:

— A description of the company's business idea and core competence related to the scope of delivery

— A description how the company is organized and staffed, and a description of current operations

— A description of how the Tenderer is organized for the fulfilment of this Contract

— A short and general description of any subcontractors, their organization and operations

— If the Tenderer relies on any subcontractors for the purpose of fulfilling one or several of the qualification requirements, a declaration of commitment documenting that necessary resources will be made available to the Tenderer for the execution of the Contract, shall be submitted in order to prove that the requirement is fulfilled.

— The Tenderer's competence and capacity profile related to this procurement

B. The Tenderer shall have good experience from implementing similar projects within the subject area included in this Contract. By ‘similar projects’ the Customer means implementation of comparable deliveries to large public entities or large private enterprises.

The Tenderer is to identify which reference projects relate to the Tenderer and which references relate to subcontractors.

Attestations of similar related contract performance from the 3 preceding years.

Appendix D is to be completed by the Tenderer with up to 5 relevant references, including information about the deliverables, software and services rendered. The attestations are also to include information about roles and responsibilities, scope of delivery, monetary value, time of execution and short information about the referee. The Customer reserves the right to contact the referees if necessary.

References may apply to the Tenderer or any subcontractors, but minimum one — 1 – reference project shall be for the Tenderer.

Attestations shall be signed or otherwise approved by the referee. The Customer's experience with the Tenderer will be evaluated on equal terms as external references.

Please note that the qualification process applies to the professional ability of the Tenderer. No personal competencies or abilities are evaluated at this time — this may be done when evaluation the Final Tenders.

C. The Tenderer shall have well-functioning methods for quality assurance

The Tenderer shall describe his methods for quality assurance for this particular type of project/deliverable (not a description of the Tenderer's general quality assurance system). The description of quality assurance methods shall relate specifically to how the Tenderer performs quality assurance in projects such as this.

If subcontractors are to be used, the Tenderer is requested to describe how methods for quality assurance for this procurement are applied to the Tenderer — subcontractor relation.

Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 10
Objektive utvelgelseskriterier:

Provided that there are a sufficient number of qualified Tenderers who fulfil the qualification requirements, the number of Tenderers invited to tender will be limited to a minimum of 3 and a maximum of 5 Tenderers for each lot. Tenderers may be invited to tender for both lots.

The procedure for the selection will be to choose the ‘most qualified Tenderers’. The selection will be based on the qualification requirements in II.2.3 above.

Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 987 601 787
Kontakt
Kontaktpunkt: Sturla Alvheim
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3575 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/133707 🌏

Referanse
Datoer
Startdato: 2016-10-31 📅
Sluttdato: 2019-12-31 📅
Publiseringsdato: 2015-05-23 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 2015/082
Kunngjøringsnummer i OJ S: 2015/S 99-181290

Utfyllende informasjon
Klageinstans
Navn: Bergen Tingrett
Postadresse: Postboks 7412
Poststed: Bergen
Postnummer: 5020
Land: Norge 🇳🇴
Navn: Klagenemnda for offentlige anskaffelser (KOFA)
Organ ansvarlig for meklingsprosedyrer
Postadresse: Postboks 439 Sentrum
Postnummer: 5805
Kilde: OJS 2015/S 128-236359 (2015-07-02)

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