Negotiated procedure — trade system digital building application processing

Trondheim kommune (Trondheim municipality)

The contracting authority would like to establish a new trade system for building application processing, which can ccontribute to raising the quality of the building application processing and facilitating efficient case handling. The trade system shall be a free-standing case handling system that uses standard interface for integration with the municipality's Noark 5 archive core for obtaining and archiving documentation that needs to be archived.
The procurement will consist of a number of integrations with other systems or services, for example, with the Land Register, map, initiative base and QA replies out.
The contracting authority shall choose a supplier who can offer a trade system for processing building applications as a standard product that is developed and offered to several customers. The supplier will have the total responsibility for the development and completion of a trade system that fulfils the contracting authority's requirements for the system. The supplier must have the professional competence to design and develop the system so that it supports the current law and rules that apply for building application processing. Furthermore, the supplier shall offer operation and maintenance of the system after the system has been established.

Frist

Fristen for mottak av tilbud var 2015-08-31. Anskaffelsen ble publisert 2015-06-26.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

• Software Innovation

Hvem?

• Trondheim kommune (Trondheim municipality)

Hva?

Hvor?

• Norge › Norge

Anskaffelseshistorikk

Dato	Dokument
2015-06-26	Kunngjøring av konkurranse
2016-05-24	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2015-06-26)
Gjenstand
Anskaffelsens omfang
Tittel: Information technology services
Antall eller omfang:

The total value of the procurement is expected to be above the EEA threshold of 1 550 000 NOK excluding VAT. Due to great uncertainty of the expected price of the system, the contract is subject to the financing being approved in the municipality's governing bodies after the total price has been clarified.

Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: IT-tjenester 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Trondheim kommune (Trondheim Municipality)
Postadresse: Postboks 2300 Sluppen
Postnummer: 7004
Poststed: Trondheim
Kontakt
Internettadresse: http://www.trondheim.kommune.no/ 🌏
E-post: innkjop.postmottak@trondheim.kommune.no 📧
Telefon: +47 72540000 📞

Referanse
Datoer
Sendt dato: 2015-06-26 📅
Innleveringsfrist: 2015-08-31 📅
Publiseringsdato: 2015-07-01 📅
Identifikatorer
Kunngjøringsnummer: 2015/S 124-228485
OJ-S-utgave: 124

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

The procurement will consist of a number of integrations with other systems or services, for example, with the Land Register, map, initiative base and QA replies out.

The contracting authority shall choose a supplier who can offer a trade system for processing building applications as a standard product that is developed and offered to several customers. The supplier will have the total responsibility for the development and completion of a trade system that fulfils the contracting authority's requirements for the system. The supplier must have the professional competence to design and develop the system so that it supports the current law and rules that apply for building application processing. Furthermore, the supplier shall offer operation and maintenance of the system after the system has been established.

Beskrivelse av opsjoner:

Options for additional assistance can be agreed in accordance with the following agreements:

— The Consultancy Agreement (SSA-B)

— The Assignment Agreement (SSA-O)

— The Adaptation Agreement (SSA-T).

Antall mulige forlengelser: 2
Referansenummer: 15/36859
Utførelsessted
Hovedsted eller utførelsessted: Trondheim, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

Requirement:

The tenderer shall be a legally established company

Documentation:

Company registration certificate (§17-10)

Foreign companies: Verification that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

The supplier's tax affairs shall be in order in relation to payment of tax and VAT.

Certificates for tax and VAT, not older than 6 months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14).

Norwegian tenderers who are not subject to VAT must provide confirmation of this from the National Tax Board. (§17-14).

Foreign suppliers must present equivalent certificates from the country where the supplier is established, which show that they have their tax and duty payments in order. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a declaration which states that all taxes and duties have been paid. The declaration shall be approved and signed by the supplier's Financial Director/ person responsible for finance.

The tenderer shall meet legislated HSE requirements

HSE- self-declaration must be filled in (§17-15).

Økonomisk og finansiell stilling:

Requirement:

The tenderer must have the financial capacity to implement the assignment/contract.

Documentation:

The company's most recent annual report, as well as recent information with relevance to the company's fiscal figures (§17-8). The company's annual accounts or extracts thereof. Statement of the company's turnover for the last few years, with relevance to this contract

The tenderer must be credit worthy.

Documentation requirement: Credit evaluation/rating, not older than 6 months, and which is based on the last known accounting figures.

Rating with score A. The credit rating shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, (see www.datatilsynet.no). NB! If a rating is used, the accounting figures are not necessary.

If for valid reasons the supplier is unable to submit the documentation as requested by the Contracting Authority, the supplier may prove their economical and financial standing with any other document that the Contracting Authority will accept.

Minste nivå(er) av standarder: The tenderer must be credit worthy.
Teknisk og faglig kapasitet:

Requirement:

The supplier's experience — Experience is required from the delivery of a standard software system for use within or connected to the planning and building application process and plannind and building application decisions.

Documentation:

Tenderers shall fill in Annex 3 Experience in order to state experience in the form of the most relevant project/deliveries in the last three years.

To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references.

The documentation can clearly state whether the reference was carried out by the main supplier or sub suppliers.

The supplier's capacity — Suppliers are required to have access to professional competence both for the development of good, user friendly web systems and competence within building application processing and planning and building so that they can take full responsibility for the standard software system that the supplier delivers supports and fulfils the current law and rules in the area.

The supplier shall describe the capacity in annex 4, and what capacity the supplier has within the following areas:

o Interaction design/use quality and user testing

o System architecture

o System development

o Trade competence in systems within the domains planning, building and geodata

o Trade competence in building application processes and the current law and rules

If a supplier will use sub suppliers to fulfil the requirement, it must be clear which parts of the capacity apply to sub suppliers.

Quality and ability to fulfil the contract — Suppliers shall have a well-functioning quality assurance system/quality management system

An account of the supplier's quality assurance system/quality management system.

—If the company is certified, evidence of the certification must be attached.

The supplier's environment status — Suppliers shall use environmental management measures when fulfilling the contract.

The company's environmental status should be confirmed by completing the enclosed form. Environmental requirements for the company, see annex 5.

Kontraktutførelse
Innskudd og garantier som kreves: See the qualification documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the qualification documentation.
Juridisk form som skal antas av gruppen av økonomiske operatører som kontrakten skal tildeles til: See the qualification documentation.
Andre særlige vilkår:

The contracting authorities will, in the contract with the chosen suppliers, require that employees at suppliers and any sub suppliers who directly contribute to fulfilment of the contract, have wage and work terms in accordance with the regulations on wage and work terms in public contracts (FOR 2008-02-08 nr. 112). For areas in the contract that are covered by general tariff agreements or nationwide tariff agreements, the contracting authority requires that the supplier's wage and work terms are to be in accordance with the current tariff agreement.

In cases where sub-suppliers with manufacturing sites in countries outside the EU/EEA are used, the supplier shall ensure that international agreements for the working environment and employees' rights are fulfilled.

The contracting authority draws attention to the fact that there will be requirements in the contract that the supplier must be able, upon request, to document that the wage and work terms requirements are fulfilled and any lack of fulfilment of the requirement will be sanctioned in accordance with FOR 2008-02-08 no. 112 §6.

Documentation requirements

Suppliers shall, in their signed accompanying letter to the qualification documentation, confirm acceptance of the requirement in point 4. This is done by including the following text in the accompanying letter: ‘The supplier confirms that the stated wage and work terms requirements in the qualification documentation's point 4 will be fulfilled. Furthermore, the supplier accepts that the contracting authority will demand in the contract that the supplier can, upon request, present documentation that the requirement is fulfilled and that a lack of fulfilment of the requirement can lead to sanctions against the supplier’.

Prosedyre
Minste antall kandidater: 3
Største antall kandidater: 6
Objektive utvelgelseskriterier:

A minimum of three and a maximum of six tenderers will be invited to submit a tender based on a selection of the best qualified tenderers and on the background of which composition of tenderers are expected to provide the best competition.

The contracting authority will, if the number of suppliers has to be reduced, rank the tenderers based on the following selection criteria:

— Relevance of the supplier's experience based on the given references, cf. point 3.3 — the supplier's experience and annex 3. References given in annex 3 can be contacted by the contracting authority.

— The composition of competence offered by the tenderer, cf. point 3.3 the supplier's capacity and annex 4.

— An assessment of the described quality assurance system/quality management system.

Dato for utsendelse av invitasjoner: 2015-09-21 📅
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 942 110 464
Kontakt
Kontaktpunkt: Trondheim kommune
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/3610 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/133657 🌏

Referanse
Datoer
Startdato: 2016-03-01 📅
Sluttdato: 2019-03-01 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 15/36859
Kilde: OJS 2015/S 124-228485 (2015-06-26)

Kunngjøring om tildeling av kontrakt (2016-05-24)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 7 537 600 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Trondheim kommune (Trondheim municipality)

Referanse
Datoer
Sendt dato: 2016-05-24 📅
Publiseringsdato: 2016-05-26 📅
Identifikatorer
Kunngjøringsnummer: 2016/S 100-179666
Refererer til kunngjøring: 2015/S 124-228485
OJ-S-utgave: 100

Gjenstand
Utførelsessted
Hovedsted eller utførelsessted: Trondheim.

Prosedyre
Tildelingskriterier
Kriterium: 1. The quality of the offered system (including operation and maintenance services) (50)
2. Implementation ability (25)
3. Total price (25)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2016-03-18 📅
Navn: Software Innovation
Postadresse: Rolfbuktsveien 4c
Poststed: Fornebu
Postnummer: 1364
Land: Norge 🇳🇴
Informasjon om tilbud
Antall mottatte tilbud: 3
Kilde: OJS 2016/S 100-179666 (2016-05-24)

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