Invoicing services/payment systems Trøndelag Bomveiselskap AS

Trøndelag Bomveiselskap AS

The aim of the contract is to see to the contracting authority's need for services connected to invoicing services/payment systems. The chosen service provider will be a total supplier for the contracting authority within invoicing services/payment systems.
The contract includes digital invoice distribution, sending paper invoices and various mass distribution of letters/information to subscribers and households in general.

Frist

Fristen for mottak av tilbud var 2014-07-17. Anskaffelsen ble publisert 2014-06-10.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2014-06-10 Kunngjøring av konkurranse
2014-06-13 Tilleggsinformasjon
Kunngjøring av konkurranse (2014-06-10)
Gjenstand
Anskaffelsens omfang
Tittel: Invoicing services
Antall eller omfang:
In 2013 the contracting authority sent a total of 1.1 million invoices. The contracting authority can get the responsibility for running the new toll money system in the Trøndelag region. It is very in certain as to whether, and if so to what extent, this will affect the number of invoices. There is, thus, great uncertainty around the extent of the contract. The contract length is two years + an option for one + one year.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Faktureringstjenester 📦

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Laveste pris

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Annet
Navn på tildelende myndighet: Trøndelag Bomveiselskap AS
Postadresse: v/ Vegamot AS postboks 6052
Postnummer: 7434
Poststed: Trondheim
Kontakt
E-post: j.d@vegamot.no 📧
Telefon: +47 91580812 📞

Referanse
Datoer
Sendt dato: 2014-06-10 📅
Innleveringsfrist: 2014-07-17 📅
Publiseringsdato: 2014-06-14 📅
Identifikatorer
Kunngjøringsnummer: 2014/S 113-199756
OJ-S-utgave: 113

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The aim of the contract is to see to the contracting authority's need for services connected to invoicing services/payment systems. The chosen service provider will be a total supplier for the contracting authority within invoicing services/payment systems.
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The contract includes digital invoice distribution, sending paper invoices and various mass distribution of letters/information to subscribers and households in general.
Beskrivelse av opsjoner:
The contracting authority can, in a transition period, also be responsible for running the toll money companies outside the Trøndelag region. See the specifications for further details. The option is for invoicing/payment systems for these toll money companies.
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The contract also has an option for a contract extension for 1+1 year.
Foreløpig tidsplan for bruk av opsjoner: 48 måneder
Tidsramme for senere kontrakter: 24 måneder
Referansenummer: 1/2014.
Utførelsessted
Hovedsted eller utførelsessted: Trondheim, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
The company shall be legally registered.
Documentation:
Norwegian companies: Company registration certificate
Foreign companies: Registration certificates in professional registers as determined by legislation in the countries in which the service provider is established.
The company's tax affairs shall be in order in relation to payment of tax and charges.
Documentation: Norwegian companies: VAT certificate not older than six months from the tender deadline (issued by the tax office in the tenderer's home county).
Foreign companies: Certificate issued by the competent authority in the tenderer's home country certifying that the service provider has fulfilled its obligations regarding fees in accordance with the laws of the country in which the service provider is established.
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Norwegian companies: Tax certificate not older than six months from the tender deadline (issued by the Chief Municipal Treasurer where the tenderer has its headquarters).
The company shall meet the requirements of Norwegian legislation with regard to health, safety and the environment.
Documentation: Completed and signed HSE declaration in accordance with Appendix 2 of the Regulation on public procurement. A copy of the form is attached an annex 5.
Økonomisk og finansiell stilling:
The service provider must have the financial capacity to comply with the contract obligations.
Documentation:
— Annual reports for the last two fiscal years which includes the Director's report, income statement, balance sheet, notes, and auditor's report.
and/or
— Credit evaluation/rating, not older than six months, and which is based on the last known accounting figures. A rating shall be carried out by an officially approved credit rating institution.
If a service provider, due to valid reasons, cannot prove his financial position in accordance with the above mentioned documentation requirements, the Toll Money Company will assess other suitable documentation, for example, a declaration from a financial institution on surety.
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Teknisk og faglig kapasitet:
Previous experience:
The service provider shall have experience from a minimum of two similar contracts during the last three years.
The annual invoicing volume will be between 1.1 and 4 million NOK. These figures will form the basis of an assessment of the relevance of previous contracts.
Documentation:
Description of the service provider's two most relevant contracts during the last three years, including information on the value and date, and the name of the public or private recipient. Services to public contracting authorities shall be documented by certificates issued or confirmed by the authority in question. If the services were for private contracts, certificates should be issued or confirmed by these. In the absence of this, a declaration from the service provider will be accepted. The references can be contacted.
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Infrastructure:
Tenderers must have sufficient capacity in the necessary infrastructure to fulfil the contract.
One file transfer can include up to 60 000 invoices.
The electronic paymnet services shall be able to be used by all of the contracting authority's customers, both with and without an autopass contract (subscription).
Documentation: A description of the technical units the service provider will use for fulfilment of the contract. The service provider shall document that sufficient infrastructure is available to handle the daily production described here.
Expertise:
Tenderers shall have the necessary competene and experience connected to the implementation of large deliveries, data security and handling changes in the received invoice file/file format.
A description of the technical personnel's competene that the service provider can use for fulfilment of the contract. The description shall emphasise competence in implementation, data security and handling changes. The qualification requirement can be documented by a description of available competence, or alternatively, enclosing CVs for key personnel for the implementation, data security and handling changes.
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Kontraktutførelse
Innskudd og garantier som kreves: NOK 500,000 The terms are in the tender documents and annexes.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See the tender documents and annexes.

Prosedyre
Tilbudets gyldighetsperiode: 2014-11-01 📅
Dato for åpning av tilbud: 2014-07-21 📅
Informasjon om autoriserte personer og åpningsprosedyre: There will be no public opening of tenders.
Språk
Andre språk: Norwegian.

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 935 162 718
Annen type oppdragsgiver: Other
Kontakt
Kontaktpunkt: Jørgen Dahlberg
Adresse til kjøperprofilen: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/51241 🌏
URL for dokumenter: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/117952 🌏

Referanse
Datoer
Startdato: 2014-10-01 📅
Sluttdato: 2016-09-30 📅
Identifikatorer
Referansenummer tildelt av oppdragsgiver: 1/2014.

Utfyllende informasjon
Klageinstans
Informasjon om frister for klage: See the tender documents.
Gjentakende anskaffelse
When the contract expires. 2016 at the earliest.
Kilde: OJS 2014/S 113-199756 (2014-06-10)
Tilleggsinformasjon (2014-06-13)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon

Referanse
Datoer
Sendt dato: 2014-06-13 📅
Innleveringsfrist: 2014-07-28 📅
Publiseringsdato: 2014-06-18 📅
Identifikatorer
Kunngjøringsnummer: 2014/S 115-203709
Refererer til kunngjøring: 2014/S 113-199756
OJ-S-utgave: 115
Kilde: OJS 2014/S 115-203709 (2014-06-13)
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