Payroll and Accounting Fjellinjen AS

Fjellinjen AS

The accounting function that works with current accounting guidance, except for invoicing and monitoring of accounts receivable, amounts to 1.5 man/years and is therefore vulnerable to illness, holidays and other absences. Similarly, there are internal professional limitations. The purpose of outsourcing payroll and accounting is thus to eliminate the vulnerability of the company. Moreover, the goal is to improve the quality of technical solutions for invoice registration and certification, integration with management portal, time registration, etc. All solutions must have web-based access.
Given below is a preliminary, general description. Detailed description, including terms and conditions, will be given in the tender documents.
The contract concerns delivery of payroll and accounting services (except for invoicing and monitoring of accounts receivable) to Fjellinjen AS with assistance from the supplier's employees and the supplier's own IT systems.
The service will include, amongst other things
— Ongoing accounting
— Incoming Invoices
— Fixed asset register
— Remittance
— Period-End Closing
— Reconciliations
— Reporting
— Reporting internally and externally
— Annual accounts
— Ongoing payroll
— Payroll Processing
— Timesheets
— Travel expenses and disbursements
— Holiday and absence
— Reporting internally and externally
— Web-based access to systems including the possibilities for extraction of data, reports and statistics.
— Financial system
— Fixed asset register
— Electronic processing of incoming invoices
— HR Payroll Office System
— Hours-/time registration system
— Travel and disbursement system
— Electronic procurement system / e-commerce
— Contract Module
A supplier is required who can be completely responsible for all of this, including any sub-contractors so Fjellinjen only has one contract partner. Fjellinjen wishes the supplier to undertake the contract on its own IT systems, so that the Award authority can terminate the systems currently being used. The Contractor shall be responsible for the setup, operation and maintenance of the relevant underlying IT systems.
Fjellinjen can store sensitive information and therefore has high security requirements. As part of the final contract basis, a Service Level Agreement (SLA) shall be established.
Detailed requirements will be listed in the final specification requirements which, together with the draft contract and other tender documents, will be distributed to those suppliers who are eligible.
Note: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at http://www.doffin.no/Search/Search_Switch.aspx?ID=303894.

Frist

Fristen for mottak av tilbud var 2013-10-01. Anskaffelsen ble publisert 2013-08-30.

Hvem?

• Fjellinjen AS

Hva?

Hvor?

• Norge

Anskaffelseshistorikk

Dato	Dokument
2013-08-30	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2013-08-30)
Gjenstand
Anskaffelsens omfang
Tittel: Accounting, auditing and fiscal services
Antall eller omfang:

To indicate the scope of the assignment - Transactions in 2012:— Purchase invoices: approx. 2 400— General Ledger Journal: approx. 1 400— Wage slips: approx. 1000— L / T tasks: ca. 170— Banking: about 51500— 3,500 manual receipts / payments— approximately 40,000 transfers from previous system— approximately 8,000 miscellaneous remittances.3 000 000

Totalverdi for anskaffelsen: 3 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Regnskaps-, revisjons- og skattemessige tjenester 📦

Prosedyre
Prosedyretype: Begrenset anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regionalt eller lokalt byrå/kontor
Navn på tildelende myndighet: Fjellinjen AS
Postadresse: St. Olavsgt. 28
Postnummer: 0166
Poststed: Oslo
Kontakt
Internettadresse: http://www.fjellinjen.no 🌏
E-post: halldor.halldorsson@fjellinjen.no 📧
Telefon: +47 91142453 📞

Referanse
Datoer
Sendt dato: 2013-08-30 📅
Innleveringsfrist: 2013-10-01 📅
Publiseringsdato: 2013-08-31 📅
Identifikatorer
Kunngjøringsnummer: 2013/S 169-294107
OJ-S-utgave: 169
Tilleggsinformasjon

See tender documents. (NT Ref:303972)

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

Given below is a preliminary, general description. Detailed description, including terms and conditions, will be given in the tender documents.

The contract concerns delivery of payroll and accounting services (except for invoicing and monitoring of accounts receivable) to Fjellinjen AS with assistance from the supplier's employees and the supplier's own IT systems.

The service will include, amongst other things

— Ongoing accounting

— Incoming Invoices

— Fixed asset register

— Remittance

— Period-End Closing

— Reconciliations

— Reporting

— Reporting internally and externally

— Annual accounts

— Ongoing payroll

— Payroll Processing

— Timesheets

— Travel expenses and disbursements

— Holiday and absence

— Web-based access to systems including the possibilities for extraction of data, reports and statistics.

— Financial system

— Electronic processing of incoming invoices

— HR Payroll Office System

— Hours-/time registration system

— Travel and disbursement system

— Electronic procurement system / e-commerce

— Contract Module

A supplier is required who can be completely responsible for all of this, including any sub-contractors so Fjellinjen only has one contract partner. Fjellinjen wishes the supplier to undertake the contract on its own IT systems, so that the Award authority can terminate the systems currently being used. The Contractor shall be responsible for the setup, operation and maintenance of the relevant underlying IT systems.

Fjellinjen can store sensitive information and therefore has high security requirements. As part of the final contract basis, a Service Level Agreement (SLA) shall be established.

Detailed requirements will be listed in the final specification requirements which, together with the draft contract and other tender documents, will be distributed to those suppliers who are eligible.

Note: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at http://www.doffin.no/Search/Search_Switch.aspx?ID=303894.

Antall eller omfang:

To indicate the scope of the assignment - Transactions in 2012:

— Purchase invoices: approx. 2 400

— General Ledger Journal: approx. 1 400

— Wage slips: approx. 1000

— L / T tasks: ca. 170

— Banking: about 51500

— 3,500 manual receipts / payments

— approximately 40,000 transfers from previous system

— approximately 8,000 miscellaneous remittances.

Utførelsessted
Hovedsted eller utførelsessted: Oslo, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

(1) Company registration certificate;

(2) Value added tax certificate (National requirement);

(3) Company tax certificate (National requirement);

(4) Self-declaration in compliance with Appendix 2 (HSE) of the Norwegian procurement regulations (National requirement).

Supplier shall be a legally established company.

Økonomisk og finansiell stilling:

(1) Other documentation required (please state below)

— The company's last two annual acounts including notes, management's annual reports and audit reports, including new information of relevance to the company's accounting figures.

— Credit evaluation, not older than 6 months, based on the most recent figures. Award authority reserves the right to obtain credit reports on their own initiative.

Teknisk og faglig kapasitet:

(1) Other documentation required (please state below)

— List the key assignments carried out over the past three years, including information on the value, date and name of the public or private award authority,

— Supplier shall describe its organisation, including the systems used, the sub-contractors that will be used, and the expertise provider possesses that is of relevance to this assignment, especially within payroll and accounting,

— A copy of the certificate issued by a public quality control institution (ISO certification or equivalent) or a statement of supplier's quality assurance system,

— Environmental certificate issued by a public quality control institution quality (ISO 14000 or equivalent) or a statement of supplier's environmental management,

— A copy of a certificate issued by a public quality control institution (ISO/IEC 27001 or equivalent) or a statement of supplier's information security.

Minste nivå(er) av standarder:

— Relevant experience from similar assignments is required.

— Relevant ICT skills and expertise, especially within payroll and accounting.

— A good quality assurance system for the services to be provided. Environmental management shall be part of this system.

— A good system for managing information security.

Kontraktutførelse
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See tender documents.
Utførelsen av tjenesten er forbeholdt et bestemt yrke: Certified accountant in accordance with the Law on authorisation of accountants.
Personalets navn og faglige kvalifikasjoner ✅

Prosedyre
Forventet antall kandidater: 5
Objektive utvelgelseskriterier:

Among the qualified suppliers 5 candidates will be invited to tender in the tender phase. Selection will be based on "best of" principle. This means that award authority will take a closer look at suppliers' documented qualifications related to the following qualification requirements:

a. A very good ability to carry out the assignment is required;

b. Experience from similar assignments is required;

c. A good quality assurance system for the services to be provided is required. Environmental management shhall be part of this system;

d. A good system for managing information security is required.

The points a/b and c/d will separately count for 50 % in the selection assessment.

Dato for utsendelse av invitasjoner: 2013-10-07 📅
Språk
Andre språk: Norwegian

Oppdragsgiver
Kontakt
Kontaktpunkt: Økonomiavdeling
Halldor Halldorsson
Internettadresse: www.fjellinjen.no 🌏
Adresse til kjøperprofilen: http://www.doffin.no//search/Search_AuthProfile.aspx?ID=AA22849 🌏
Navn: Fjellinjen AS
URL for ytterligere informasjon: www.fjellinjen.no 🌏
URL for dokumenter: www.fjellinjen.no 🌏
URL for deltakelse: www.fjellinjen.no 🌏

Referanse
Tilleggsinformasjon

See tender documents.

(NT Ref:303972)

Kilde: OJS 2013/S 169-294107 (2013-08-30)

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