Printing system for Oslofelles | Oslo kommune v/ Utviklings- og kompetanseetaten

Dato	Dokument
2012-03-30	Kunngjøring av konkurranse

The framework agreement for the joint printing system has a total estimated value of approx. 8 000 000 NOK excluding VAT for the contract period of 2 years and including the option (1+1 year). The estimate is only a guideline and is not binding for the awarding authority.8 000 000

The tender documents shall be downloaded from Oslo municipality’s procurement portal (www.oslo.kommune.no/anskaffelser). All suppliers must register here in order to download the documents in the competition. All communication about the procurement will go via Oslo municipality’s procurement portal. The exceptions are suppliers’ questions about the tender documents and the receipt of tenders. All those who have downloaded the tender documents will, via the given e-mail address, receive notification of any changes, additional information and replies to questions in the competition. (NT Ref:254776).

The awarding authority aims to procure a joint printing system within Oslofelles. A number of municipal departments and entities are connected to the network. Approx. half of the municipality’s approx. 44 000 employees are users and approx. 3 000 printers of various types and manufacturers are included in Oslofelles. A joint printing system shall take care of and cover the total printing need and the pattern of use in Oslofelles. The system shall simplify the administration, heighten security and increase user friendliness. It shall have a functionality that allows the user to be able to collect their print out from any network printer, at the same time as taking care of the need for security. The procurement is mainly a supplies procurement that will include software, licences, components and equipment that is necessary to establish the system in Oslofelles. Printers and servers are not included in the procurement. The procurement also includes maintenance of the printing system, but not services for running the system. The latter mentioned services will either be carried out by the awarding authority itself, or through the awarding authority’s contract partners for running Oslofelles. Running the system will otherwise be a part of the new IT operational contract. The awarding authority can however have a need for consultancy services for establishing the system and establishing the running of the system. Such services will therefore be a part of the procurement. The joint printing system must be able to be adapted to expansions of Oslofelles with further local departments and entities. Approx. half of Oslo municipality’s employees are currently outside Oslofelles and the amount must be expected to increase over time. The system must also allow for technological development – both as regards the actual network and the system for joint printing. At the same time it must be expected that the printers will be different in the future, even though standardisations is the aim. The awarding authority will enter into a framework agreement for the joint printing system, after which the need will be concretised in each call-off and procurement contract. The background for the contract form is that the awarding authority would like flexible options as regards when and to what extent the printing system shall be rolled out in Oslofelles. A gradual rolling out in stages over time can be expected.

Kort beskrivelse

The awarding authority aims to procure a joint printing system within Oslofelles. A number of municipal departments and entities are connected to the network. Approx. half of the municipality’s approx. 44 000 employees are users and approx. 3 000 printers of various types and manufacturers are included in Oslofelles. A joint printing system shall take care of and cover the total printing need and the pattern of use in Oslofelles. The system shall simplify the administration, heighten security and increase user friendliness. It shall have a functionality that allows the user to be able to collect their print out from any network printer, at the same time as taking care of the need for security. The procurement is mainly a supplies procurement that will include software, licences, components and equipment that is necessary to establish the system in Oslofelles. Printers and servers are not included in the procurement. The procurement also includes maintenance of the printing system, but not services for running the system. The latter mentioned services will either be carried out by the awarding authority itself, or through the awarding authority’s contract partners for running Oslofelles. Running the system will otherwise be a part of the new IT operational contract. The awarding authority can however have a need for consultancy services for establishing the system and establishing the running of the system. Such services will therefore be a part of the procurement. The joint printing system must be able to be adapted to expansions of Oslofelles with further local departments and entities. Approx. half of Oslo municipality’s employees are currently outside Oslofelles and the amount must be expected to increase over time. The system must also allow for technological development – both as regards the actual network and the system for joint printing. At the same time it must be expected that the printers will be different in the future, even though standardisations is the aim. The awarding authority will enter into a framework agreement for the joint printing system, after which the need will be concretised in each call-off and procurement contract. The background for the contract form is that the awarding authority would like flexible options as regards when and to what extent the printing system shall be rolled out in Oslofelles. A gradual rolling out in stages over time can be expected.

The framework agreement will be signed for 2 years with a 1+1 option for an extension.

Note: to register your interest in this notice and obtain any additional information please visit the Doffin web site at http://www.doffin.no/Search/Search_Switch.aspx?ID=254270.

The framework agreement for the joint printing system has a total estimated value of approx. 8 000 000 NOK excluding VAT for the contract period of 2 years and including the option (1+1 year). The estimate is only a guideline and is not binding for the awarding authority.

The framework agreement is for 2 years with a 1+1 year option for an extension on unchanged terms.

(1) Company registration certificate;

(2) Value added tax certificate (national requirement);

(3) Company tax certificate (national requirement);

(4) Self-declaration in compliance with Appendix 2 (HSE) of the Norwegian procurement regulations (national requirement);

(5) Other documentation required (please state below).

The supplier shall be a legally established company.

The supplier shall have his tax and VAT payments in order.

The tax certificates shall not be older than 6 months.

Foreign suppliers shall enclose certificates from equivalent authorities to the Norwegian.

Foreign suppliers shall prove that the company is registered is a trade register or company register as mandated in the law in the country where the supplier is established.

(1) The company’s most recent annual report including new information of relevance to the company’s accounting figures;

(2) Presentation of the company’s annual accounts, or extracts thereof;

(3) Other documentation required (please state below).

The company's last 3 annual accounts including notes, the board's annual reports and the auditor's reports, as well as recent information that is relevant for the company's accounting figures.

The supplier shall have the financial capacity to fulfil the assignment/contract.

(1) Overview of the company's total manpower;

(2) A list of the principal deliveries effected, or main services provided, by the company, in the past three years, with the values, dates and recipients (for supply and service contracts);

(3) A statement of the quality assurance/quality control system operated by the company;

(4) Other documentation required (please state below).

The supplier shall give an overview with short descriptions of the supplier’s most important contracts in the last 3 years, including information on the delivery, value, customer and date of the delivery.

The supplier shall give a short description that describes the quality assurance system.

If a supplier will use sub suppliers or other joint contractors, access and use of their capacity shall be documented, for example, through a binding statement. The supplier shall give a description in the form of a matrix of the total manpower for the areas that are relevant for the deliveries.

The supplier shall have good experience from equivalent assignments. Equivalent means:

Experience with printing systems of the type “pull print” and secure print outs,

Delivery and establishment of joint printing systems in major complex networks, including with printers of different types and manufacturers and in different security zones,

Experience with services within the establishment, maintenance and preparation for running printing systems. The supplier shall have sufficient capacity to fulfil the contract.

The tender documents shall be downloaded from Oslo municipality’s procurement portal (www.oslo.kommune.no/anskaffelser). All suppliers must register here in order to download the documents in the competition. All communication about the procurement will go via Oslo municipality’s procurement portal. The exceptions are suppliers’ questions about the tender documents and the receipt of tenders. All those who have downloaded the tender documents will, via the given e-mail address, receive notification of any changes, additional information and replies to questions in the competition.

(NT Ref:254776).