Management system (OpenRepository-system) for digital depot

Riksarkivet

The assignment consists of developing or adapting a management system for OAIS structured archival packages in a digital depot which fulfil the DIAS project’s requirements for such a system, cf. annex 1: “Specifications for the management system for DIAS archival packages”, part 1. An English translation of the specifications part 1 is attached as annex 2. A short presentation of the DIAS project and the structure in DIAS archival packages is attached as annex 3.
It is assumed that the assignment can be carried out by developing additional functionality for an existing open source code based Repository system – to the degree such additions are necessary for fulfilling the DIAS requirements in annex 1. A system which fulfils the DIAS requirements can however also be developed from scratch without adding to an existing OpenRepository system. Both the basic system and additional software which is developed specifically for DIAS shall be licenced as GNU General Public Licence version 2 or later in order to be re-used by others and in order to ensure access to software additions which are developed by others at a later date.
Specified requirements:
1.1 Development work requirements.
a) The management system, including the development of necessary additional software shall fulfil requirements 1-17 in the specifications part 1, cf. annex 1. A systematic overview shall be given of which of these points are fulfilled by the basic system and a description shall be given of which additional functionality is offered as points which require programme development. A total price offer shall be given for the development work in points 1-17 and the estimated delivery date (length in weeks) shall be given.
b) As an option a tender can be given in an equivalent way for the necessary software to fulfil the requirements for storage administration in points 18-26 in the specifications part 1. A separate, total price offer and an estimate of the delivery date shall be given for the development work in points 18-26. The options will be emphasized as stated in the award criteria when they are included in the tender.
c) As an option specific for use for the National Archives of Norway, a tender is wanted for the development of a sluicing system for administrating the transfer of data between physically separated zones, cf. the description in annex 4. A separate price offer shall be given for this development work with an estimated delivery date. The option will be emphasized as stated in the award criteria when it is included in the tender.
1.2 Requirements for other services.
d) The service provider shall be able to offer a contract for maintenance of the management system including the developed additional software. A tender shall be given for a central maintenance contract with the National Archives of Norway for a time perspective of 4 years. In addition to the National Archives of Norway, Norwegian municipal archive depots will be able to use the system. In the long term the number of Norwegian user institutions is estimated to be between 20 and 50. The remaining Norwegian user institutions shall be able to enter into separate maintenance contracts by making call-offs on the central contract with the National Archives of Norway.
e) The service provider shall be able to offer a framework agreement for the further development of the system on an assignment basis, typically upon a need for adjustments to or additions in DIAS xml schemas and process descriptions. Call-offs on this framework agreement shall be able to be made both centrally by the National Archives of Norway and by each individual user.
f) An offer for an annual price for the central maintenance contract shall be given as well as an annual price for a local maintenance contract which builds on call-offs from the central contract. The tender shall specify the calculation methodology which is used for fixing the annual price.
NOTE: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at http://www.doffin.no/Search/Search_Switch.aspx?ID=228869.

Frist

Fristen for mottak av tilbud var 2011-05-26. Anskaffelsen ble publisert 2011-04-19.

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Anskaffelseshistorikk

Dato	Dokument
2011-04-19	Kunngjøring av konkurranse
2011-08-05	Kunngjøring om tildeling av kontrakt

Kunngjøring av konkurranse (2011-04-19)
Gjenstand
Anskaffelsens omfang
Tittel: archive services
Antall eller omfang: 500 000550 000
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Arkivtjenester 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Postadresse: Postboks 4013 Ullevål Stadion
Postnummer: 0806
Poststed: Oslo
Kontakt
Internettadresse: http://www.arkivverket.no 🌏
E-post: trsi@arkivverket.no 📧
Telefon: +47 22022670 📞
Faks: +47 22237489 📠

Referanse
Datoer
Sendt dato: 2011-04-19 📅
Innleveringsfrist: 2011-05-26 📅
Publiseringsdato: 2011-04-21 📅
Identifikatorer
Kunngjøringsnummer: 2011/S 78-128819
OJ-S-utgave: 78
Tilleggsinformasjon

The tenderer's abidance deadline: 6 months. The Purchasing Authority is acting on behalf of the following organisations: Municipal and other public archive depots shall be users of the product and shall be able to make call-offs on contracts for maintenance and further development. (NT Ref:229259).

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:

It is assumed that the assignment can be carried out by developing additional functionality for an existing open source code based Repository system – to the degree such additions are necessary for fulfilling the DIAS requirements in annex 1. A system which fulfils the DIAS requirements can however also be developed from scratch without adding to an existing OpenRepository system. Both the basic system and additional software which is developed specifically for DIAS shall be licenced as GNU General Public Licence version 2 or later in order to be re-used by others and in order to ensure access to software additions which are developed by others at a later date.

Specified requirements:

1.1 Development work requirements.

a) The management system, including the development of necessary additional software shall fulfil requirements 1-17 in the specifications part 1, cf. annex 1. A systematic overview shall be given of which of these points are fulfilled by the basic system and a description shall be given of which additional functionality is offered as points which require programme development. A total price offer shall be given for the development work in points 1-17 and the estimated delivery date (length in weeks) shall be given.

b) As an option a tender can be given in an equivalent way for the necessary software to fulfil the requirements for storage administration in points 18-26 in the specifications part 1. A separate, total price offer and an estimate of the delivery date shall be given for the development work in points 18-26. The options will be emphasized as stated in the award criteria when they are included in the tender.

c) As an option specific for use for the National Archives of Norway, a tender is wanted for the development of a sluicing system for administrating the transfer of data between physically separated zones, cf. the description in annex 4. A separate price offer shall be given for this development work with an estimated delivery date. The option will be emphasized as stated in the award criteria when it is included in the tender.

1.2 Requirements for other services.

d) The service provider shall be able to offer a contract for maintenance of the management system including the developed additional software. A tender shall be given for a central maintenance contract with the National Archives of Norway for a time perspective of 4 years. In addition to the National Archives of Norway, Norwegian municipal archive depots will be able to use the system. In the long term the number of Norwegian user institutions is estimated to be between 20 and 50. The remaining Norwegian user institutions shall be able to enter into separate maintenance contracts by making call-offs on the central contract with the National Archives of Norway.

e) The service provider shall be able to offer a framework agreement for the further development of the system on an assignment basis, typically upon a need for adjustments to or additions in DIAS xml schemas and process descriptions. Call-offs on this framework agreement shall be able to be made both centrally by the National Archives of Norway and by each individual user.

f) An offer for an annual price for the central maintenance contract shall be given as well as an annual price for a local maintenance contract which builds on call-offs from the central contract. The tender shall specify the calculation methodology which is used for fixing the annual price.

NOTE: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at http://www.doffin.no/Search/Search_Switch.aspx?ID=228869.

Estimert verdi eksklusive mva: 500 000 💰
550 000 💰
Beskrivelse av opsjoner:

Two options have previously be specified in the “short description of the procurement”. These are:

Point 1.1 b) – Functionality for storage administration.

Point 1.1 c) – Administration of a sluice between zones in the National Archives in Norway.

Both are included in the calculated of the procurement’s total extent.

Varighet: 48 måneder
Utførelsessted
Hovedsted eller utførelsessted: The National Archives of Norway, Oslo.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:

(1) Value added tax certificate (National requirement).

(2) Company tax certificate (National requirement).

Økonomisk og finansiell stilling:

(1) The company’s most recent annual report including new information of relevance to the company’s accounting figures.

Teknisk og faglig kapasitet:

(1) Manpower proposed for this contract (organisation chart) with names and CV's of the key personnel who will be responsible for its execution (for service and works contracts).

(2) A list of the principal deliveries effected, or main services provided, by the company, in the past 3 years, with the values, dates and recipients (for supply and service contracts).

Prosedyre
Forventet antall kandidater: 3
Objektive utvelgelseskriterier:

Qualification criteria:

1) Tenders shall be given with a layout as in the matrix in annex 5.

2) Tenders will all annexes shall be given in a Scandinavian language.

3) The system shall be given with background texts and messages in a Scandinavian language.

4) Tenders shall be based on the Norwegian system of agreements. Norwegian standard agreements (DIFI) shall be used when contracts are signed.

5) Requirements for the enclosed documentation:

a. Tax certificate and VAT certificate (for Norwegian service providers);

b. HSE certificate (for work carried out in Norway);

c. Annex with information on technical qualifications (CV) for the tenderer’s key personnel;

d. Annex with an overview of relevant reference entities and reference persons for the tenderer who can be contacted by the awarding authority.

Dato for utsendelse av invitasjoner: 2011-06-10 📅
Tildelingskriterier
Kriterium: 1. Function coverage with particular emphasis on the specification’s point 7 and 8 (cf. annex 1) combined with an estimated delivery date (length calculated in weeks) (25-30 %)
2. The tenderer’s security of supplies and credibility as a service provider based on: a) the content of reference users’ evaluations, b) whether the tender completely or partly consists of systems which have been tested in practice (20-25 %)
3. The elements in a maintenance contract and a framework agreement for further development (15-20 %)
4. Economic most advantageous tender as regards a total evaluation (15-20 %)
5. Tender for an option which covers developed functionality for storage administration (5-10 %)
6. Tender for an option for the administration of a sluice system in the National Archives of Norway (5 %)
Språk
Andre språk: Norwegian, possibly another Scandinavian language.

Oppdragsgiver
Identitet
Navn på tildelende myndighet: Riksarkivet
Anskaffelsen utføres på vegne av andre oppdragsgivere ✅
Kontakt
Kontaktpunkt: Trond Sirevåg
Adresse til kjøperprofilen: http://www.doffin.no//search/Search_AuthProfile.aspx?ID=AA0268 🌏
Navn: Riksarkivet
URL for ytterligere informasjon: http://www.arkivverket.no 🌏

Referanse
Tilleggsinformasjon

The tenderer's abidance deadline: 6 months.

The Purchasing Authority is acting on behalf of the following organisations:

Municipal and other public archive depots shall be users of the product and shall be able to make call-offs on contracts for maintenance and further development.

(NT Ref:229259).

Utfyllende informasjon
Klageinstans
Navn: KOFA - Klagenemnda for offentlige anskaffelser
Postadresse: KOFA Postboks 439 Sentrum
Poststed: Bergen
Postnummer: 5805
Land: Norge 🇳🇴
E-post: postmottak@kofa.no 📧
Telefon: +47 55597500 📞
Internettadresse: http://www.kofa.no 🌏
Faks: +47 55597599 📠
Kilde: OJS 2011/S 078-128819 (2011-04-19)

Kunngjøring om tildeling av kontrakt (2011-08-05)
Gjenstand
Anskaffelsens omfang
Totalverdi for anskaffelsen: 840 000 💰
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2011-08-05 📅
Publiseringsdato: 2011-08-06 📅
Identifikatorer
Kunngjøringsnummer: 2011/S 150-249457
Refererer til kunngjøring: 2011/S 78-128819
OJ-S-utgave: 150
Tilleggsinformasjon

The Purchasing Authority is acting on behalf of the following organisations: Municipal and other public archive depots shall be users of the product and shall be able to make call-offs on contracts for maintenance and further development. (NT ref:236873).

Prosedyre
Tildelingskriterier
Kriterium: 1. Function coverage and delivery time (25-30 %)
2. The tenderer’s ability to deliver (20-25 %)
3. Maintenance agreement (15-20 %)
4. Financial advantageous based on total assessment (15-20 %)
5. Option for storage administration (5-10 %)
6. Option for zone lock system (5 %)

Tildeling av kontrakt
Dato for kontraktinngåelse: 2011-07-01 📅
Postadresse: Liljevalchsvägen 16
Poststed: Saltsjö-Boo
Postnummer: 132 36
Land: Sverige 🇸🇪
Internettadresse: http://77.110.60.144/ 🌏
Informasjon om tilbud
Antall mottatte tilbud: 2
Kilde: OJS 2011/S 150-249457 (2011-08-05)

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