Procurement of the Ministry of Defence's ID cards with accompanying services

Forsvarsmateriell [The Norwegian Defence Materiel Agency]

The Norwegian Defence Materiel Agency (NDMA) invites tenderers to participate in a contest for the procurement of the Ministry of Defence's identity cards (FD-ID), a high-security identity card for use in all of the defence sector.
The procurement will also cover sub-categories of identity cards for use in the defence sector. This includes, amongst other things, Medical Identity Cards and Veteran Identity Cards, etc. The contract can, in the long term, involve the production of other types of cards in accordance with FPVS' needs.
The procurement will be made through a negotiated procedure after a prior notice with prequalification of three tenderers.
The procurement includes raw cards, personification of cards, software, maintenance of the software, and consultancy services.

Frist

Fristen for mottak av tilbud var 2023-05-05. Anskaffelsen ble publisert 2023-03-31.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-03-31 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2023-03-31)
Gjenstand
Anskaffelsens omfang
Tittel: Identification badge release services
Antall eller omfang:
Software with maintenance and raw cards. The production is expected to be approx. 20,000 cards a year. The system must be able to handle approx. 500,000 cards.
Totalverdi for anskaffelsen: 40 000 000 💰
Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS)
Felles innkjøpsordliste (CPV)
Kode: Tjenester for utgivelse av identifikasjonskort 📦

Prosedyre
Prosedyretype: Konkurranse med forhandling
Tilbudstype: Ikke spesifisert
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Departement eller annen nasjonal eller føderal myndighet
Navn på tildelende myndighet: FORSVARSMATERIELL [the Norwegian Defence Materiel Agency]
Postadresse: Grev Wedels plass 1
Postnummer: 0151
Poststed: Oslo
Kontakt
Internettadresse: https://forsvaret.no/forsvarsmateriell 🌏
E-post: eholsthagedal@mil.no 📧

Referanse
Datoer
Sendt dato: 2023-03-31 📅
Innleveringsfrist: 2023-05-05 📅
Publiseringsdato: 2023-04-05 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 068-203965
OJ-S-utgave: 68

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The Norwegian Defence Materiel Agency (NDMA) invites tenderers to participate in a contest for the procurement of the Ministry of Defence's identity cards (FD-ID), a high-security identity card for use in all of the defence sector.
The procurement will also cover sub-categories of identity cards for use in the defence sector. This includes, amongst other things, Medical Identity Cards and Veteran Identity Cards, etc. The contract can, in the long term, involve the production of other types of cards in accordance with FPVS' needs.
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The procurement will be made through a negotiated procedure after a prior notice with prequalification of three tenderers.
The procurement includes raw cards, personification of cards, software, maintenance of the software, and consultancy services.
Beskrivelse av opsjoner: Up to 20,000 hours of assistance and data acquisition of passport pictures.
Foreløpig tidsplan for bruk av opsjoner: 84 måneder
Varighet: 84 måneder
Referansenummer: Dl2022020569
Utførelsessted
Hovedsted eller utførelsessted: Oslo/Akershus, Norway.

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Qualification requirement 1:
Tenderers must be a legally established company, registered in a trade, professional, or company register in their country of origin or establishment.
Documentation requirement 1:
Valid registration certificate.
For Norwegian tenderers:
Company registration certificate
For foreign tenderers:
Registration certificate.
Qualification requirement 2:
Tenderers must have an orderly system in relation to payment of taxes and VAT.
Documentation requirement 2:
Tax Certificates not older than six months from the application deadline. Tax certificates are defined as:
Certificate issued by the tax collector or the Norwegian Tax Authority for:
Value Added Tax
Tax
Payroll tax
Økonomisk og finansiell stilling:
Qualification requirement 3:
Tenderers must have the necessary economic and financial capacity to fulfil the contract.
A credit rating of 'credit worthy' or equivalent will be sufficient to fulfil the requirement.
Documentation requirement 3:
A credit assessment from a certified credit rating agency based on the most recent known accounting. The rating must not be older than 3 months.
The document must be marked as annex K3 credit rating.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, for example, if the tenderer is a newly established company, the tenderer can document his economic and financial position with any other document that the contracting authority deems suitable.
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Teknisk og faglig kapasitet:
Qualification Requirement 4:
Tenderers must have sufficient staff to fulfil the contract.
Tenderers must have competence within the following fields:
Development, design, and personalisation of cards
Further development/adaptation of the offered software
Tenderers must have minimum three employees in each of the above-mentioned areas.
Documentation requirement 4:
A description of the tenderer's organisation, and a statement of how many employees they have within each area
The document is to be marked as annex K4 staffing.
Tenderers must offer personnel that are, or can be security cleared for Norwegian SECRET.
The personnel stated here must be the same personnel as described in point K4.
Qualification requirement 5:
Documentation requirement 5:
Tenderers must substantiate that the offered personnel can be security cleared to SECRET.
The documentation must be given in a separate annex marked annex K5 security clearance.
Qualification requirement 6:
Tenderers must be able to enter into a security agreement with FMA.
The tenderer and any sub-suppliers (including software suppliers) must therefore have an office in a country that Norway has a bilateral security agreement or security cooperation with.
Documentation requirement 6:
Norwegian tenderers/sub-suppliers are to document this with a Norwegian company registration certificate.
Foreign tenderers are to document this with a certificate from a company register, trade register, or professional register that verifies that the sub-supplier is established in a country that Norway has security cooperation with.
The security agreement will, as a starting point, be signed after the contract has been signed.
Qualification requirement 7:
Experience with the offered technology.
Tenderers have good experience with the offered card administration system.
Good experience means experience from deliveries with the following qualities:
Administration of cards and orders for cards for companies or organisations with a production of minimum 20,000 cards a year.
Production set-up with complex security challenges and access structure.
Where the delivered systems were based on the same main product that is offered now.
Documentation requirement 7:
The tenderer's description of equivalent completed deliveries with the offered technology.
The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years.
The description must include a statement of:
A brief description of the assignment
The value of the assignment
Date
Contact person at the customer (name, telephone number and email address).
It is the tenderer's responsibility to document relevance through the descriptions. The description must not exceed two A4 pages. Font size 12, font Times New Roman. Other text will be cut off.
The document is to be marked as annex K7 experience.
Qualification requirement 8:
Experience with the delivery of raw cards.
Tenderers must have good experience with the delivery of raw cards with complex security elements.
Documentation requirement 8:
The tenderer's description of assignments that show that the requirements are met.
The document is to be marked as annex K8 experience with the delivery of raw cards.
Qualification requirement 9:
Experience with the personalisation of cards.
Tenderers must have good experience from the personalisation of cards.
Documentation requirement 9:
The document is to be marked with annex K9 experience with the personalisation of cards.
Qualification requirement 10:
Experience with security framework.
Tenderers must document use of the security framework for the service delivery.
For example NIST SP 800-53 Rev 5 or the ISO 27000-series.
Documentation requirement 10:
Tenderers are asked to document with examples of security frameworks that were followed.
The examples can be generic.
Qualification requirement 11:
Tenderers must have a good quality assurance system.
Documentation requirement 11:
If a tenderer is certified in accordance with ISO 9001 or equivalent standard, attach a copy of a valid certificate issued by an accreditation body that certifies that the tenderer's quality management system is in accordance with such a standard.
If a tenderer is not certified in accordance with such a standard, a description of the tenderer's quality management system must be submitted.
The certificate/described system must cover all the areas and activities that will be involved in the deliveries under this contract.
The contracting authority reserves the right to inspect the quality management that the tenderer will use, either themselves or via the use of a competent public body in the country where the tenderer is established.
Qualification requirement 12:
Tenderers must have implemented a good management system for information security.
Documentation requirement 12:
If a tenderer is certified in accordance with ISO 27001 or equivalent standard, a copy is to be submitted of a valid certified issued by an accreditation body that certifies that the tenderer's management system is in accordance with such a standard.
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If a tenderer is not certified in accordance with such a standard, a description must be submitted of the tenderer's management system for information security.
Qualification requirement 13:
Tenderers must have a good environment management system.
Documentation requirement 13:
A description of environmental measures that have been implemented in the business.
If a tenderer is certified in accordance with ISO 14001 or equivalent standards, it is sufficient to present a copy of a valid certificate.
The description must be given in a separate annex marked annex K131 environment management system.
Qualification requirement 14:
Tenderers must take social and ethical responsibility.
Documentation requirement 14:
Tenderers must accept 'Annex 5 Ethical Self-Declaration for Suppliers to the Ministry of Defence with Underlying Departments'.
Tenderers accept Annex 6 when they submit a qualification request.

Prosedyre
Varighet av rammeavtalen i år: 7
Forventet antall kandidater: 3
Objektive utvelgelseskriterier:
Qualification requirement 7:
Experience with the offered technology.
Tenderers have good experience with the offered card administration system.
Good experience means experience from deliveries with the following qualities:
Administration of cards and orders for cards for companies or organisations with a production of minimum 20,000 cards a year.
Production set-up with complex security challenges and access structure.
Where the delivered systems were based on the same main product that is offered now.
Documentation requirement 7:
The tenderer's description of equivalent completed deliveries with the offered technology.
The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years.
The description must include a statement of:
A brief description of the assignment
The value of the assignment
Date
Contact person at the customer (name, telephone number and email address).
It is the tenderer's responsibility to document relevance through the descriptions. The description must not exceed two A4 pages. Font size 12, font Times New Roman. Other text will be cut off.
The document is to be marked as annex K7 experience.
Qualification requirement 8:
Experience with the delivery of raw cards.
Tenderers must have good experience with the delivery of raw cards with complex security elements.
Documentation requirement 8:
The tenderer's description of assignments that show that the requirements are met.
The document is to be marked as annex K8 experience with the delivery of raw cards.
Qualification requirement 9:
Experience with the personalisation of cards.
Tenderers must have good experience from the personalisation of cards.
Documentation requirement 9:
The document is to be marked with annex K9 experience with the personalisation of cards.
Språk
Andre språk: Norwegian

Oppdragsgiver
Kontakt
Kontaktpunkt: Elisabeth Holst-Hagedal
URL for deltakelse: https://permalink.mercell.com/200490868.aspx 🌏
URL for dokumenter: https://permalink.mercell.com/200490868.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett [Oslo District Court]
Land: Norge 🇳🇴
Kilde: OJS 2023/S 068-203965 (2023-03-31)
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