Procurement - Consumables (including catering products) 2023 (2)

Ålesund kommune

The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The chosen tenderer must be able to deliver all the requested products in the price form, and must have a satisfactory assortment of other products that are included in this range of products.
A framework agreement shall be signed for the procurement of the following product groups:
- cleaning agents and equipment
- hand-soap/disinfectant
- paper/plastic
- catering
- light sources
- batteries
- various types of disposable gloves
Comments to the agreement:
We reserve the right to purchase special products that are not in the tenderer's catalogue/range from other suppliers.
Dispensers for new buildings or when completely renovating entire buildings can be purchased outside of this agreement.
A list of user sites is attached to the tender documentation. The agreement will cover all participating municipalities/companies in their entirety, and more user sites may therefore be added during the agreement period.

Frist

Fristen for mottak av tilbud var 2023-09-07. Anskaffelsen ble publisert 2023-07-07.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-07-07 Kunngjøring av konkurranse
2023-08-29 Tilleggsinformasjon
2023-09-15 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-07-07)
Gjenstand
Anskaffelsens omfang
Tittel: Electrical machinery, apparatus, equipment and consumables; lighting
Referansenummer: 23/8178
Kort beskrivelse:
The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The chosen tenderer must be able to deliver all the requested products in the price form, and must have a satisfactory assortment of other products that are included in this range of products. A framework agreement shall be signed for the procurement of the following product groups: - cleaning agents and equipment - hand-soap/disinfectant - paper/plastic - catering - light sources - batteries - various types of disposable gloves Comments to the agreement: We reserve the right to purchase special products that are not in the tenderer's catalogue/range from other suppliers. Dispensers for new buildings or when completely renovating entire buildings can be purchased outside of this agreement. A list of user sites is attached to the tender documentation. The agreement will cover all participating municipalities/companies in their entirety, and more user sites may therefore be added during the agreement period.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Varer
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Elektrisk maskineri, apparater, utstyr og forbruksvarer; Belysning 📦
Tilleggs-CPV: Hansker 📦
Utførelsessted
NUTS-region: Møre og Romsdal 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Ålesund kommune
Postadresse: Keiser Wilhelms gate 11
Postnummer: 6003
Poststed: Ålesund
Kontakt
Internettadresse: https://alesund.kommune.no/ 🌏
E-post: even.arvik.langseth@alesund.kommune.no 📧
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=afpwkfancz&GoTo=Docs 🌏
URL for deltakelse: https://tendsign.no/doc.aspx?UniqueId=afpwkfancz&GoTo=Tender 🌏

Referanse
Datoer
Sendt dato: 2023-07-07 📅
Innleveringsfrist: 2023-09-07 📅
Publiseringsdato: 2023-07-12 📅
Startdato: 2024-01-01 📅
Sluttdato: 2025-12-31 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 132-422730
OJ-S-utgave: 132
Tilleggsinformasjon
Mercell notice: https://opic.com/id/afpwkfancz

Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The chosen tenderer must be able to deliver all the requested products in the price form, and must have a satisfactory assortment of other products that are included in this range of products.
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A framework agreement shall be signed for the procurement of the following product groups:
- cleaning agents and equipment
- hand-soap/disinfectant
- paper/plastic
- catering
- light sources
- batteries
- various types of disposable gloves
Comments to the agreement:
We reserve the right to purchase special products that are not in the tenderer's catalogue/range from other suppliers.
Dispensers for new buildings or when completely renovating entire buildings can be purchased outside of this agreement.
A list of user sites is attached to the tender documentation. The agreement will cover all participating municipalities/companies in their entirety, and more user sites may therefore be added during the agreement period.
Estimert totalverdi: 100 000 000 NOK 💰
Kort beskrivelse:
- cleaning products and equipment - hand soap/disinfection - paper/plastic - catering - light sources - batteries - different types of disposable gloves
Estimert verdi eksklusive mva: 100 000 000 NOK 💰
Beskrivelse av fornyelser: 2 extension(s), each for 12 months

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Overview and brief description of terms: Economic and financial capacity, including payment of taxes, VAT and other public charges, and an approved credit rating.
Technical and professional qualifications, including quality management system and experience.
Økonomisk og finansiell stilling:
2.2.4.1.1 Payment of taxes, VAT, and other public duties
Requirement:
Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions, and tenderers must not have significant arrears. Documentation requirement:
Norwegian tenderers: After tender submission, the tenderer must give consent for TendSign to obtain and for the contracting authority to receive information about the above via Tendsign. After tenderers have submitted their tenders in TendSign, they will receive a request from Altinn for consent to share the tax information. The consent is valid on an organisation level and is valid for 3 (three) months.
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If a tenderer does not give consent, the tenderer must attach a tax and VAT certificate. The certificate must not be older than 6 (six) months from the tender deadline.
Any arrears or other irregularities must be justified. (Tenderers can obtain the electronic tax and VAT certificate itself and immediately receive it by email.)
Foreign tenderers: Tenderers who are not established in Norway can present equivalent documentation issued by the authorities in the country where the tenderer is established. The certificate must preferably be translated into Norwegian, but it will also be accepted in Swedish, Danish and English.
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2.2.4.1.2 Credit rating
Tenderers must have the financial capacity to carry out the agreement.
Tenderers are required to be creditworthy, at least A in accordance with the company and accounting information system Bisnode AS (www.soliditet.no/creditcontrol) with the service CreditPro (henceforth referred to as CreditPro) or has the financial capacity to carry out the agreement based on the contracting authority's assessment.
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Documentation requirement:
The contracting authority will carry out an appraisal of the tenderer's finances through CreditPro. Tenderers can attach other necessary information with their tender if the tenderer is of the opinion that Bisnode/CreditPro will not provide an accurate picture of the financial situation. The CreditPro service includes all Nordic countries. The contracting authority is not accepting credit ratings from other company and accounting information systems than CreditPro so that the Tenderers can be assessed on equal terms. However, for foreign tenderers outside the Nordic region, the contracting authority will use and accept a credit rating through Dun & Bradstreet Credit (via DNB, https://credit.dnb.com/).
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Tenderers that the contracting authority cannot find in the CreditPro system (or Dun & Bradstreet Credit for tenderers outside the Nordic region), for example, recently established companies that have not acquired a basis for a credit rating, must attach a declaration / guarantee from the parent company / owner / bank or similar financial institutions regarding the company's financial and economic position.
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Minste nivå(er) av standarder:
Payment of taxes, VAT, and other public duties
Requirement:
Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions, and tenderers must not have significant arrears.
Tenderers must have the financial capacity to carry out the agreement.
Tenderers are required to be creditworthy, at least A in accordance with the company and accounting information system Bisnode AS (www.soliditet.no/creditcontrol) with the service CreditPro (henceforth referred to as CreditPro) or has the financial capacity to carry out the agreement based on the contracting authority's assessment.
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Teknisk og faglig kapasitet:
An overview and brief description of the qualification requirements:
Quality management system and experience.
2.2.4.2.1 Quality management system
Requirement:
A good and well-functioning quality assurance system is required for the services that will be provided, such as ISO 9001 or equivalent.
Documentation requirement:
A system certificate issued by an accredited certification body must be attached.
2.2.4.2.2 Experience
The tenderer, or the tenderer's employees are required to have experience from at least two equivalent assignments in the last three years Equivalent assignments means the delivery of consumables within one or more of the product groups in the price form, with a value of at least NOK 5,000,000 excluding VAT per contract. Reference contracts can be for delivery to public or private organisations. Documentation requirement:
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The excel document ‘leverandørens referanser’ (‘the tenderer's references’) must be completed. For each reference assignment, information must be provided about the assignment's content, value, dates, the contracting authority, and the contracting authority's contact person with an e-mail address and telephone number.
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Minste nivå(er) av standarder:
2.2.4.2.1 Quality management system
A good and well-functioning quality assurance system is required for the services that will be provided, such as ISO 9001 or equivalent.
2.2.4.2.2 Experience
The tenderer, or the tenderer's employees are required to have experience from at least 1 equivalent delivery in the last 3 years. Equivalent assignments means the delivery of consumables within one or more of the product groups in the price form, with a value of at least NOK 5,000,000 excluding VAT per contract. Reference assignments can be for delivery to public or private organisations
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Prosedyre
Rettslig grunnlag: 32014L0024
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 2023-12-06 📅
Dato for åpning av tilbud: 2023-09-07 📅
Tidspunkt for åpning av tilbud: 12:01
Tildelingskriterier
Kvalitetskriterium (navn): Environment
Kvalitetskriterium (vekting): 20
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 40
Pris (vekting): 40

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 920 415 288
Kontakt
Kontaktpunkt: Even Arvik Langseth
URL for dokumenter: https://tendsign.no/doc.aspx?UniqueId=afpwkfancz&GoTo=Docs 🌏

Utfyllende informasjon
Klageinstans
Navn: Møre og Romsdal tingrett
Poststed: Ålesund
Land: Norge 🇳🇴
Kilde: OJS 2023/S 132-422730 (2023-07-07)
Tilleggsinformasjon (2023-08-29)
Gjenstand
Anskaffelsens omfang
Kort beskrivelse:
The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The chosen tenderer must be able to deliver all the requested products in the price form, and must have a satisfactory assortment of other products that are included in this range of products. A framework agreement shall be signed for the procurement of the following product groups: - cleaning agents and equipment - hand-soap/disinfectant - paper/plastic - catering - light sources - batteries - various types of disposable gloves Comments to the contract: We reserve the right to purchase special products that are not in the tenderer's catalogue/range from other suppliers. Dispensers for new buildings or when completely renovating entire buildings can be purchased outside of this agreement. A list of user sites is attached to the tender documentation. The agreement will cover all participating municipalities/companies in their entirety, and more user sites may therefore be added during the agreement period.
Vis mer
Metadata for kunngjøring
Dokumenttype: Tilleggsinformasjon
Felles innkjøpsordliste (CPV)
Kode: Vaskemidler 📦

Referanse
Datoer
Sendt dato: 2023-08-29 📅
Innleveringsfrist: 2023-09-14 📅
Publiseringsdato: 2023-09-01 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 168-530043
Refererer til kunngjøring: 2023/S 132-422730
OJ-S-utgave: 168
Tilleggsinformasjon
Mercell notice: https://opic.com/id/afvzspdssk.

Gjenstand
Anskaffelsens omfang
Kort beskrivelse: Comments to the contract:
Kilde: OJS 2023/S 168-530043 (2023-08-29)
Kunngjøring om tildeling av kontrakt (2023-09-15)
Gjenstand
Metadata for kunngjøring
Dokumenttype: Kunngjøring om tildeling av kontrakt

Prosedyre
Tilbudstype: Ikke aktuelt

Referanse
Datoer
Sendt dato: 2023-09-15 📅
Publiseringsdato: 2023-09-20 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 181-567559
OJ-S-utgave: 181
Tilleggsinformasjon
Justification for cancellation Cancellation of contest We refer to the competition "Consumables (including catering products) 2023 (2)". The contest is now cancelled pursuant to the Public Procurement Regulations (PPR) § 25-4 (1). General Pursuant to PPR § 25-4 (1), the Contracting Authority can cancel the tender contest with immediate effect if there are justifiable reasons. It has been determined through practice that a contracting authority is obliged to cancel a contest if an error has been made that can have affected either participant interest or the outcome of the contest, and this error cannot be corrected in any other way than by cancelling the contest, see, amongst others, HR-2019-1801-A, section 85, and the EFA law court's statement in case E-16/16, section 106. Detailed justification Two days before the planned tender deadline, a notice was sent out that the tender deadline had been changed. According to the notice, the deadline was moved from Thursday 14 September 2023 to Thursday 21 September 2023. This deadline extension had to be withdrawn because the tender management system requires at least 3 business days to ensure that the translated announcement reaches the TED database in time. The tenderers were not notified that the deadline had been cancelled until several hours had passed. This caused tenderers to make arrangements for the wrong tender deadline shortly before the tenders had to be submitted. The uncertainty surrounding the deadline may have affected the outcome of the contest. The contracting authority that this gives us a justifiable reason to cancel the contest. Conclusion An error of this nature can only be corrected responsibly be cancelling the tender documentation and holding a new contest. There is a justifiable basis to cancel the contest with immediate effect. New contest. We hope that there is understanding for our decision. The contracting authority apologises for the inconvenience for interested parties. Only minor changes will be made to the tender documentation, and the contest will be republished shortly. Mercell notice: https://opic.com/id/afvvmsbkwc
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Justification for cancellation
Cancellation of contest
We refer to the competition "Consumables (including catering products) 2023 (2)". The contest is now cancelled pursuant to the Public Procurement Regulations (PPR) § 25-4 (1).
General
Pursuant to PPR § 25-4 (1), the Contracting Authority can cancel the tender contest with immediate effect if there are justifiable reasons.
It has been determined through practice that a contracting authority is obliged to cancel a contest if an error has been made that can have affected either participant interest or the outcome of the contest, and this error cannot be corrected in any other way than by cancelling the contest, see, amongst others, HR-2019-1801-A, section 85, and the EFA law court's statement in case E-16/16, section 106.
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Detailed justification
Two days before the planned tender deadline, a notice was sent out that the tender deadline had been changed. According to the notice, the deadline was moved from Thursday 14 September 2023 to Thursday 21 September 2023. This deadline extension had to be withdrawn because the tender management system requires at least 3 business days to ensure that the translated announcement reaches the TED database in time. The tenderers were not notified that the deadline had been cancelled until several hours had passed. This caused tenderers to make arrangements for the wrong tender deadline shortly before the tenders had to be submitted.
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The uncertainty surrounding the deadline may have affected the outcome of the contest. The contracting authority that this gives us a justifiable reason to cancel the contest.
Conclusion
An error of this nature can only be corrected responsibly be cancelling the tender documentation and holding a new contest. There is a justifiable basis to cancel the contest with immediate effect.
New contest.
We hope that there is understanding for our decision. The contracting authority apologises for the inconvenience for interested parties. Only minor changes will be made to the tender documentation, and the contest will be republished shortly.
Kilde: OJS 2023/S 181-567559 (2023-09-15)
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