Leasing and administration of vehicles

Trøndelag Fylkeskommune

Background Trøndelag county shall enter into a new framework agreement with one supplier for leasing and administration of vehicles. The reason for the procurement is that the current agreement expires in November 2026, and the county needs to ensure a continuation of the service through a comprehensive and future orientated system. The county has a complex need across business areas and locations, including schools, roads, properties, dental clinics, administration as well as operations and maintenance. There is a need for joint administration of the fleet in order to achieve good overview, uniform control and a vehicle park that is adapted to different service needs. The procurement shall also support the County ́s aim of the correct vehicle for the correct purpose, increased standardisation across the entity and a planned development of the fleet based on its use, lifetime and operational requirements. Description of the assignment The assignment comprises leasing and full administration of the county ́s vehicles through a framework agreement with one tenderer. The framework agreement shall apply for all user locations and business areas in Trøndelag county. The delivery shall include both official vehicles, goods vans and special vehicles. The tenderer shall handle the ongoing vehicle administration from ordering and follow-up to coordination of service, maintenance and other administrative assignments connected to the fleet. A system is requested that gives the county continuous overview and steering information for the entire vehicle fleet. This includes, among other things, electronic overview of the vehicles as well as reporting that provides a basis for following up use, costs, deviations and composition of the fleet across entities, locations and vehicle types. Further requirements for the content and performance of the delivery are in the requirement specifications. The design of the tender Tenderers shall fill in and respond to all the points in the tender documents. Documentation shall be uploaded as pdf files, unless otherwise specified. Annex 3 - Tender Form shall be uploaded as an Excel file. The documents that shall be completed and submitted with the tender are: · Complete Annex 1 - Tender Confirmation · Complete Annex 2 - Requirement Specification with any references to annexes. · Complete Annex 3 - Tender Form · Censured version of the offer

Frist

Fristen for mottak av tilbud var 2026-09-29. Anskaffelsen ble publisert 2026-08-25.

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2026-08-25 Kunngjøring av konkurranse
2026-09-22 Kunngjøring av konkurranse
2026-09-22 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2026-08-25)
Gjenstand
Anskaffelsens omfang
Tittel: Leasing and administration of vehicles
Referansenummer: cmt8j6c2q000004iizjc21z6y
Kort beskrivelse:
Background Trøndelag county shall enter into a new framework agreement with one supplier for leasing and administration of vehicles. The reason for the procurement is that the current agreement expires in November 2026, and the county needs to ensure a continuation of the service through a comprehensive and future orientated system. The county has a complex need across business areas and locations, including schools, roads, properties, dental clinics, administration as well as operations and maintenance. There is a need for joint administration of the fleet in order to achieve good overview, uniform control and a vehicle park that is adapted to different service needs. The procurement shall also support the County ́s aim of the correct vehicle for the correct purpose, increased standardisation across the entity and a planned development of the fleet based on its use, lifetime and operational requirements. Description of the assignment The assignment comprises leasing and full administration of the county ́s vehicles through a framework agreement with one tenderer. The framework agreement shall apply for all user locations and business areas in Trøndelag county. The delivery shall include both official vehicles, goods vans and special vehicles. The tenderer shall handle the ongoing vehicle administration from ordering and follow-up to coordination of service, maintenance and other administrative assignments connected to the fleet. A system is requested that gives the county continuous overview and steering information for the entire vehicle fleet. This includes, among other things, electronic overview of the vehicles as well as reporting that provides a basis for following up use, costs, deviations and composition of the fleet across entities, locations and vehicle types. Further requirements for the content and performance of the delivery are in the requirement specifications. The design of the tender Tenderers shall fill in and respond to all the points in the tender documents. Documentation shall be uploaded as pdf files, unless otherwise specified. Annex 3 - Tender Form shall be uploaded as an Excel file. The documents that shall be completed and submitted with the tender are: · Complete Annex 1 - Tender Confirmation · Complete Annex 2 - Requirement Specification with any references to annexes. · Complete Annex 3 - Tender Form · Censured version of the offer
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Kontrakttype: Tjenester
Produkter/tjenester: Forvaltning av vognpark 📦
Estimert verdi eksklusive mva: 50 000 000 NOK 💰
Andre restriksjoner på utførelsesstedet: Hvor som helst innenfor det aktuelle landet
Beskrivelse
Intern identifikator: cmt8j6c44000304iiuj6vts10
Tittel: Trøndelag county shall enter into a framework agreement with one tenderer for leasing o
Tilleggsprodukter/-tjenester:
Formål med strategisk innkjøp: Innovativt innkjøp
The objective of the procurement is to promote innovation.
Innovasjonsanskaffelse: De anskaffede arbeider, varer eller tjenester innebærer prosessinnovasjon
Hovedsted eller utførelsessted: Anywhere in Norway
Land: Norge 🇳🇴
Varighet: 48 måneder
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).
Tildelingskriterier
Pris ✅
Pris (vekting): 65
Kvalitetskriterium (navn): Non-Price
Kvalitetskriterium (vekting): 35
Kvalitetskriterium (navn): Climate and environment
Kvalitetskriterium (vekting): 0
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
All interested suppliers can submit tender offers through Hyyr. The competition does not have a prequalification phase. The tenders will be evaluated directly, and dialogues or negotiations will not be allowed beyond minor clarifications and corrections of the tenders. Tenderers are strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly ask questions about uncertainties in the communication module in Hyyr.
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Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2026-09-29 12:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
engelsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 90 dager
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Maksimalt antall deltakere: 1
Anbudsvilkår
Tilbydere kan levere mer enn ett tilbud
Elektronisk fakturering: Påkrevd
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)
Anbudsvilkår
Kontrakten har gjennomføringsvilkår ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier: The qualification requirements are described in the tender documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See tender documents
Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse: See Tender Documents

Oppdragsgiver
Navn og adresser
Navn: Trøndelag Fylkeskommune
Nasjonalt registreringsnummer: 817920632
Postadresse: Fylkets hus Postboks 2560
Postnummer: 7735
Poststed: Steinkjer
Region: Trøndelag 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Trøndelag Fylkeskommune
E-post: postmottak@trondelagfylke.no 📧
Telefon: +47 74 17 40 00 📞
Type oppdragsgiver
Regionalt eller lokalt byrå/kontor
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://hyyr.no/procurement/cmt8j6c2q000004iizjc21z6y 🌏
Deltakelses-URL: https://hyyr.no/procurement/cmt8j6c2q000004iizjc21z6y 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Trøndelag tingrett
Nasjonalt registreringsnummer: 926722794
Postadresse: Trondheim Tinghus
Postnummer: 7013
Poststed: Trondheim
Region: Trøndelag 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Trøndelag tingrett
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Klageinstans
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2026/S 164-590222 (2026-08-25)
Kunngjøring av konkurranse (2026-09-22)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 50 000 000 NOK 💰
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
Ny verdi
Tekst: Added document: Annex 4 - Framework agreement v.2.docx
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Anskaffelsesdokumentene ble endret den ✅
Endringsdato for anskaffelsesdokumentene: 2026-09-22 📅
Annen tilleggsinformasjon
New version of Annex 4 - Framework Agreement. Updated terms on price regulation (point 5.3) Details: 1. Added document: Annex 4 - Framework agreement v.2.docx
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 8cc38d3c-6f3e-478a-a730-aa6af5ced181-01
Kilde: OJS 2026/S 184-655086 (2026-09-22)
Kunngjøring av konkurranse (2026-09-22)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 50 000 000 NOK 💰

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Identifikasjonsnummer for delkontrakt: LOT-0001
Ny verdi
Tekst: Added document: Annex 4 - Framework agreement v.3.docx
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Anskaffelsesdokumentene ble endret den ✅
Endringsdato for anskaffelsesdokumentene: 2026-09-22 📅
Annen tilleggsinformasjon
Updated version point 5.3 Price changes in Annex 4 - Framework Agreement v.3 Details: 1. Added document: Annex 4 - Framework agreement v.3.docx
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: eacfa35e-aa14-4732-b6f5-80ac5415985e-01
Kilde: OJS 2026/S 185-659124 (2026-09-22)
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