Framework agreement for multi-function machines.

Harstad kommune

Background The municipalities shall enter into a new framework agreement for multi-function machines (MFP) as the existing agreement expires. The municipalities require a uniform and future orientated system that ensures stable access to printout, copying and scanning across all locations. The aim of the procurement is to establish a fully managed system that provides predictable operation and cost control, with central follow-up of machines, automated handling of supplies and available service and support in the contract period. At the same time, the system shall take care of the municipality ́s need for simple operation for all users, including universal design and secure handling of prints. Harstad municipality uses YSoft SafeQ as a secure printout system and the offered machines must fully support this. Harstad municipality has carried out a significant renewal of the fleet in recent years, so that it mainly consists of newer models that shall be used for many years to come. In the coming four year period it is therefore estimated that the need for replacement will be limited to some throttling machines. In general, machines are replaced only when it is absolutely necessary based on an overall assessment. The scope of the collaborating municipalities is uncertain. Description of the assignment The assignment is for the establishment of a framework agreement for the delivery, installation and operation of multi-function machines for Harstad municipality ́s locations. The delivery includes the necessary follow-up in the contract period, including ongoing service, support and maintenance. The contract period for the procurement is 2 years with an option for 1+1 year extension. Ongoing operation and service agreement in the machine's lifetime for operation, with central follow-up of machines, automated handling of supplies and available service and support. The system shall include functionality for printing, copying and scanning, and adapted to use in the municipality ́s different environments. Maskinparken shall be able to be administered and monitored centrally, with automated supplies and reporting connected to status and consumption. Furthermore, the equipment shall support secure printing and access management via YSoft SafeQ, including integration with the municipality ́s identity system (AD/Entra ID) and the use of a card reader (RFID). The system shall function in the municipality ́s ICT environment, including support for relevant Microsoft platforms.

Frist

Deadline 2026-10-23

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2026-09-18 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2026-09-18)
Gjenstand
Anskaffelsens omfang
Tittel: Framework agreement for multi-function machines.
Referansenummer: cmko2s9570000ld04vhc38ngi
Kort beskrivelse:
Background The municipalities shall enter into a new framework agreement for multi-function machines (MFP) as the existing agreement expires. The municipalities require a uniform and future orientated system that ensures stable access to printout, copying and scanning across all locations. The aim of the procurement is to establish a fully managed system that provides predictable operation and cost control, with central follow-up of machines, automated handling of supplies and available service and support in the contract period. At the same time, the system shall take care of the municipality ́s need for simple operation for all users, including universal design and secure handling of prints. Harstad municipality uses YSoft SafeQ as a secure printout system and the offered machines must fully support this. Harstad municipality has carried out a significant renewal of the fleet in recent years, so that it mainly consists of newer models that shall be used for many years to come. In the coming four year period it is therefore estimated that the need for replacement will be limited to some throttling machines. In general, machines are replaced only when it is absolutely necessary based on an overall assessment. The scope of the collaborating municipalities is uncertain. Description of the assignment The assignment is for the establishment of a framework agreement for the delivery, installation and operation of multi-function machines for Harstad municipality ́s locations. The delivery includes the necessary follow-up in the contract period, including ongoing service, support and maintenance. The contract period for the procurement is 2 years with an option for 1+1 year extension. Ongoing operation and service agreement in the machine's lifetime for operation, with central follow-up of machines, automated handling of supplies and available service and support. The system shall include functionality for printing, copying and scanning, and adapted to use in the municipality ́s different environments. Maskinparken shall be able to be administered and monitored centrally, with automated supplies and reporting connected to status and consumption. Furthermore, the equipment shall support secure printing and access management via YSoft SafeQ, including integration with the municipality ́s identity system (AD/Entra ID) and the use of a card reader (RFID). The system shall function in the municipality ́s ICT environment, including support for relevant Microsoft platforms.
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Kontrakttype: Varer
Produkter/tjenester: Kontormaskineri, utstyr og forsyninger bortsett fra PC'er, printere og møbler 📦
Estimert verdi eksklusive mva: 7 000 000 NOK 💰
Beskrivelse
Intern identifikator: cmko2s9580004ld04brww6uyd
Tilleggsprodukter/-tjenester:
+ 14 til
Formål med strategisk innkjøp: Reduksjon av miljøpåvirkning
The aim of the procurement is to reduce environmental impact.
Tilnærming til å redusere miljøpåvirkninger: Annet
Hovedsted eller utførelsessted: Norway
Land: Norge 🇳🇴
Utførelsessted: Troms/Romsa/Tromssa 🏙️
Varighet: 48 måneder
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 50
Pris ✅
Pris (vekting): 50
Kvalitetskriterium (navn): Climate and environment
Kvalitetskriterium (vekting): 0
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
All interested suppliers can submit tender offers through Hyyr. The competition does not have a prequalification phase. The tenders will be evaluated directly, and dialogues or negotiations will not be allowed beyond minor clarifications and corrections of the tenders. Tenderers are strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly ask questions about uncertainties in the communication module in Hyyr.
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Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2026-10-23 12:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
engelsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 60 dager
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Maksimalt antall deltakere: 1
Anbudsvilkår
Tilbydere kan levere mer enn ett tilbud
Elektronisk fakturering: Påkrevd
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)
Anbudsvilkår
Kontrakten har gjennomføringsvilkår ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier: The qualification requirements are described in the tender documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See tender documents
Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse: See Tender Documents

Oppdragsgiver
Navn og adresser
Navn: Harstad Kommune
Nasjonalt registreringsnummer: 972417971
Postadresse: Asbjørn Selsbanes gate 9
Postnummer: 9479
Poststed: Harstad
Region: Troms/Romsa/Tromssa 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Harstad Kommune
E-post: lene.saue@harstad.kommune.no 📧
Telefon: +4791645479 📞
Gruppeleder ✅
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Informasjon om felles anskaffelse
Kontrakten omfatter felles anskaffelse ✅
Kommunikasjon
URL for dokumenter: https://hyyr.no/procurement/cmko2s9570000ld04vhc38ngi 🌏
Deltakelses-URL: https://hyyr.no/procurement/cmko2s9570000ld04vhc38ngi 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Midtre hålogaland tingrett
Nasjonalt registreringsnummer: 926723073
Postadresse: Håkons gate 4
Postnummer: 9405
Poststed: Harstad
Region: Troms/Romsa/Tromssa 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Midtre hålogaland tingrett
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Klageinstans
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2026/S 182-646526 (2026-09-18)
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