Electronic substance register

Trøndelag Fylkeskommune

Background Trøndelag county needs a modern and comprehensive system for electronic substance register, which can support the entity's work on health, safety and the environment. The procurement is being carried out in order to ensure easy access to updated chemical information, contribute to compliance with the current regulations and facilitate safe handling of chemical products throughout the entire organisation. The county has a compound entity with different user groups and work areas, including sixth form colleges, laboratories, operation and cleaning functions, workshops, dental health services, road operation, administration and teaching environments. This sets requirements for a system that is user friendly, accessible and suitable for both employees and pupils, while at the same time being managed in an efficient way across units and professional environments. The aim of the procurement is to establish a joint system that provides a better overview of chemicals, supports local needs and at the same time enables central management and follow-up. Tenderers must therefore understand that the system shall function in a large and varied organisation, with a need for both broad availability and appropriate administration. Description of the assignment Trøndelag county shall procure an electronic substance register that is delivered as a site license for approx. 5,000 employees and 20,000 students. The system shall cover the county ́s need for registration, disclosure and management of information on chemical products across the entity. The delivery includes a digital system with functionality for i.a. search and access to safety data sheets, an overview of chemicals, as well as support for the accompanying HSE work such as risk assessment, substitute and exposure register. The system shall be suitable for different types of users and it can be used in both teaching related and operational contexts. Furthermore, the system shall support secure and efficient access management, including log-on and user administration adapted to the county ́s established identity management. A system is requested that combines user friendliness for local units with the possibility for general administration and control across the organisation. The design of the tender Tenderers shall fill in and respond to all points in the ESPD form, requirement specifications and price form. Any documentation beyond replies directly to the requirement specification shall be uploaded as pdf files, unless otherwise specified. The following shall be completed and submitted with the tender: · Complete Annex 1 - Tender Form · Digital requirement specifications and price form with reference to any annexes. · Completed data processing agreement with annexes. · Censured version of the offer

Frist

Deadline 2026-10-07

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2026-09-02 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2026-09-02)
Gjenstand
Anskaffelsens omfang
Tittel: Electronic substance register
Referansenummer: cmp3yswim000004kyasqp8wve
Kort beskrivelse:
Background Trøndelag county needs a modern and comprehensive system for electronic substance register, which can support the entity's work on health, safety and the environment. The procurement is being carried out in order to ensure easy access to updated chemical information, contribute to compliance with the current regulations and facilitate safe handling of chemical products throughout the entire organisation. The county has a compound entity with different user groups and work areas, including sixth form colleges, laboratories, operation and cleaning functions, workshops, dental health services, road operation, administration and teaching environments. This sets requirements for a system that is user friendly, accessible and suitable for both employees and pupils, while at the same time being managed in an efficient way across units and professional environments. The aim of the procurement is to establish a joint system that provides a better overview of chemicals, supports local needs and at the same time enables central management and follow-up. Tenderers must therefore understand that the system shall function in a large and varied organisation, with a need for both broad availability and appropriate administration. Description of the assignment Trøndelag county shall procure an electronic substance register that is delivered as a site license for approx. 5,000 employees and 20,000 students. The system shall cover the county ́s need for registration, disclosure and management of information on chemical products across the entity. The delivery includes a digital system with functionality for i.a. search and access to safety data sheets, an overview of chemicals, as well as support for the accompanying HSE work such as risk assessment, substitute and exposure register. The system shall be suitable for different types of users and it can be used in both teaching related and operational contexts. Furthermore, the system shall support secure and efficient access management, including log-on and user administration adapted to the county ́s established identity management. A system is requested that combines user friendliness for local units with the possibility for general administration and control across the organisation. The design of the tender Tenderers shall fill in and respond to all points in the ESPD form, requirement specifications and price form. Any documentation beyond replies directly to the requirement specification shall be uploaded as pdf files, unless otherwise specified. The following shall be completed and submitted with the tender: · Complete Annex 1 - Tender Form · Digital requirement specifications and price form with reference to any annexes. · Completed data processing agreement with annexes. · Censured version of the offer
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Kontrakttype: Tjenester
Produkter/tjenester: Programvarerelaterte tjenester 📦
Andre restriksjoner på utførelsesstedet: Hvor som helst innenfor det aktuelle landet
Beskrivelse
Intern identifikator: cmp3yswk4000304kyftevvl02
Tilleggsprodukter/-tjenester:
+ 7 til
Formål med strategisk innkjøp: Oppfyllelse av sosiale mål
The objective of the procurement is to promote social aims.
Sosialt mål som fremmes: Tilgjengelighet for alle
Hovedsted eller utførelsessted: Anywhere in Norway
Land: Norge 🇳🇴
Varighet på kvalifikasjonsordningen
Ubegrenset varighet ✅
Informasjon om opsjoner
Opsjoner ✅
Beskrivelse av opsjoner:
The contract start-up date can be moved up to 14 days if the offered establishment/implementation plan requires it.
Tildelingskriterier
Kvalitetskriterium (navn): Non-price
Kvalitetskriterium (vekting): 60
Pris ✅
Pris (vekting): 40
Kvalitetskriterium (navn): Climate and environment
Kvalitetskriterium (vekting): 0
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
All interested suppliers can submit tender offers through Hyyr. The competition does not have a prequalification phase. The tenders will be evaluated directly, and dialogues or negotiations will not be allowed beyond minor clarifications and corrections of the tenders. Tenderers are strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly ask questions about uncertainties in the communication module in Hyyr.
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Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2026-10-07 12:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
engelsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 90 dager
Anbudsvilkår
Tilbydere kan levere mer enn ett tilbud
Elektronisk fakturering: Påkrevd
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)
Anbudsvilkår
Kontrakten har gjennomføringsvilkår ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Liste og kort beskrivelse av regler og kriterier: The qualification requirements are described in the tender documentation.
Hovedfinansieringsvilkår og betalingsordninger og/eller henvisning til relevante bestemmelser som regulerer dem: See tender documents
Vilkår knyttet til kontrakten
Vilkår for kontraktoppfyllelse: See Tender Documents

Oppdragsgiver
Navn og adresser
Navn: Trøndelag Fylkeskommune
Nasjonalt registreringsnummer: 817920632
Postadresse: Fylkets hus Postboks 2560
Postnummer: 7735
Poststed: Steinkjer
Region: Trøndelag 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Trøndelag Fylkeskommune
E-post: postmottak@trondelagfylke.no 📧
Telefon: +47 74 17 40 00 📞
Type oppdragsgiver
Regionalt eller lokalt byrå/kontor
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://hyyr.no/procurement/cmp3yswim000004kyasqp8wve 🌏
Deltakelses-URL: https://hyyr.no/procurement/cmp3yswim000004kyasqp8wve 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Trøndelag tingrett
Nasjonalt registreringsnummer: 926722794
Postadresse: Postboks 2317 Torgarden
Postnummer: 7004
Poststed: Trondheim
Region: Trøndelag 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Trøndelag tingrett
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Klageinstans
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2026/S 170-606705 (2026-09-02)
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