EBE 24 - 2023 Framework agreement - locks, fittings, and access control

Bergen kommune - Etat for bygg og eiendom

The Agency for Buildings and Property (Norwegian: EBE) manages, operates, maintains and develops the municipality's properties. The property mass consists of more than 1000 buildings of approx. 1.2 million m2 and 5000 vacant properties. Nearly 60 percent of the buildings are schools, nurseries, and nursing homes. The rest include office buildings, port buildings, fire stations, car parks, and sports halls. The Agency for Housing Management (EBF) owns, operates, and rents out municipal housing and other residential offers in Bergen Municipality, in addition both EBE and EBF operate and place orders for rented buildings.

Frist

Fristen for mottak av tilbud var 2024-01-16. Anskaffelsen ble publisert 2023-12-07.

Leverandører

Følgende leverandører er nevnt i tildelingsbeslutninger eller andre anskaffelsesdokumenter:

Hvem? Hva? Hvor?
Anskaffelseshistorikk
Dato Dokument
2023-12-07 Kunngjøring av konkurranse
2024-03-26 Kunngjøring om tildeling av kontrakt
Kunngjøring av konkurranse (2023-12-07)
Gjenstand
Anskaffelsens omfang
Tittel: Locksmith services
Referansenummer: 2023/241708
Kort beskrivelse:
The Agency for Buildings and Property (Norwegian: EBE) manages, operates, maintains and develops the municipality's properties. The property mass consists of more than 1000 buildings of approx. 1.2 million m2 and 5000 vacant properties. Nearly 60 percent of the buildings are schools, nurseries, and nursing homes. The rest include office buildings, port buildings, fire stations, car parks, and sports halls. The Agency for Housing Management (EBF) owns, operates, and rents out municipal housing and other residential offers in Bergen Municipality, in addition both EBE and EBF operate and place orders for rented buildings.
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Metadata for kunngjøring
Originalspråk: engelsk 🗣️
Dokumenttype: Kunngjøring av konkurranse
Kontraktens art: Tjenester
Forskrift: Det europeiske økonomiske samarbeidsområdet (EØS), med deltakelse av GPA-land
Felles innkjøpsordliste (CPV)
Kode: Låsesmedtjenester 📦
Tilleggs-CPV: Dørtelefoner 📦
Utførelsessted
NUTS-region: Vestland 🏙️

Prosedyre
Prosedyretype: Åpen anbudskonkurranse
Tilbudstype: Innlevering for alle delkontrakter
Tildelingskriterier
Det mest økonomisk fordelaktige tilbudet

Oppdragsgiver
Identitet
Land: Norge 🇳🇴
Type tildelende myndighet: Regional eller lokal myndighet
Navn på tildelende myndighet: Bergen kommune - Etat for bygg og eiendom
Postadresse: Postboks 7700
Postnummer: 5020
Poststed: Bergen
Kontakt
Internettadresse: https://permalink.mercell.com/213922979.aspx 🌏
E-post: torjan.haaland@bergen.kommune.no 📧
Telefon: +47 05556 📞
URL for dokumenter: https://permalink.mercell.com/213922979.aspx 🌏
URL for deltakelse: https://permalink.mercell.com/213922979.aspx 🌏

Referanse
Datoer
Sendt dato: 2023-12-07 📅
Innleveringsfrist: 2024-01-16 📅
Publiseringsdato: 2023-12-12 📅
Identifikatorer
Kunngjøringsnummer: 2023/S 239-751375
OJ-S-utgave: 239
Tilleggsinformasjon
The framework agreement is divided into two lots: Lot 1 - Bergenhus, Årstad, Åsane, and Arna, Lot 2 - Fana, Ytrebygda, Laksevåg, and Fyllingsdalen.

Gjenstand
Anskaffelsens omfang
Estimert totalverdi: 45 000 000 NOK 💰
Kort beskrivelse:
In order to cover the agencies' needs for ongoing maintenance and operation of buildings and areas, Bergen Municipality, through the Agency for Buildings and Property, intends to enter into a framework agreement as soon as possible with two tenderers for the provision of services within locks, fittings, and access control.
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The framework agreement is divided into the following lots:
- Lot 1 - Bergenhus, Årstad, Åsane, and Arna (60%)
- Lot 2 - Fana, Ytrebygda, Laksevåg, and Fyllingsdalen (40%)
Lot 1 comprises approx. 60% of the estimated volume, but the estimated volume can vary between the lots due to unforeseen needs that can arise in the contract period. Tenderers can submit a tender for both lots, but only one contract will be awarded per tenderer, so that two different tenderers will be awarded contracts. The tenderer that is in total ranked as number one will be awarded lot 1, and the tenderer that is ranked as number two will be then be awarded lot 2.
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The contract includes:
- Procurement of relevant products such as locks, fittings, access controls, etc. (with and/or without assembly).
- Maintenance and/or replacements of existing locks, fittings, and door automation.
- Installation, assembly, disassembly, and/or maintenance work within access control, alarms, door telephones, and camera surveillance.
- Assembly of new and subsequent delivery of lock systems and keys.
The list is not exhaustive, other goods and services that naturally come under the locksmith trade are also covered.
Some assignments can have interface with other framework agreements (for example electrical installations, lifts, joinery). The contracting authority will try to use the contracts in the most appropriate way for all parties.
It is emphasised that the Contracting Authority's scope may vary based on actual needs and/or the budget may change during the framework agreement period.
Furthermore, the contracting authority reserves the right not to use the framework agreement for the execution of major or complex projects. The contracting authority can hold separate contests for these cases.
Estimert verdi eksklusive mva: 45 000 000 NOK 💰
Varighet: 24 måneder
Beskrivelse av opsjoner: Option for an extension for 1+1 year.
Tilleggsinformasjon:
The framework agreement is divided into two lots: Lot 1 - Bergenhus, Årstad, Åsane, and Arna, Lot 2 - Fana, Ytrebygda, Laksevåg, and Fyllingsdalen.
Utførelsessted
Hovedsted eller utførelsessted: Bergen

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Egnethet til å utøve yrkesvirksomheten:
Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will control the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.
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Økonomisk og finansiell stilling:
In regards to any other economic and financial requirements stated in the tender notice or in the procurement documents, the tenderer must verify:
Minste nivå(er) av standarder:
The tenderer will have sufficient economic and financial capacity to fulfil the contract. The contracting authority will obtain a credit rating for each tenderer. The assessment will be based on the so-called credit rating assessment, i.e. a credit rating from a credit institution, a part judgement and historical rating of the respective tenderer. For this contract, creditworthiness with a requirement for a guarantee will be sufficient to fulfil the requirement. The tenderer's credit rating must not be worse than B (low risk) or equivalent if another rating system is used (numerical assessment). Tenderers with a rating lower than "B” or equivalent will be rejected. Recently established tenderers must not have a score lower than AN (worthy of credit, recently established companies) or equivalent if a different form of score is used (assessment of figures). Recently established service providers can present a bank guarantee as proof of credit worthiness. Documentation requirement for Norwegian tenderers: The contracting authority will obtain a credit rating for the individual tenderer from Creditsafe (https://www.creditsafe.com). If the individual tenderer is not registered with Creditsafe, the Contracting Authority will obtain a credit rating from Proff Forvalt (https://forvalt.no/). For Proff Forvalt, the tenderer's credit rating must not be poorer than 51 out of 100. If the tenderer is registered as having different credit ratings in the above-mentioned credit rating agencies, the credit rating on Creditsafe will be the determining basis for making the decision regarding fulfilment of the requirement. The contracting authority can also obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines on how tenderers can supplement available information if wanted. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.
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Teknisk og faglig kapasitet:
1. Technical facilities and quality assurance measures: Tenderers use the following technical facilities and quality assurance measures, and the tenderer's examination and research facilities are as follows:
2. Environment measures: Tenderers can utilise the following environment management measures for the implementation of the contract:
Minste nivå(er) av standarder:
1. The contracting authority requires that all tenderers have an established quality management system that is satisfactory to ensure quality in the execution of this contract. Documentation requirement: A description of the company´s implemented quality assurance system. Certificates must be submitted for the company's quality management system, issued by independent bodies, confirming that the company meets specific quality management standards, for example ISO 9001. If a company does not have a certificate, other documentation of the company's quality management system must be presented. In such cases, the following must, as a minimum, be submitted: * The system's name and a detailed table of contents * A general description of the system's contents, including an overview of check plans and check-lists that are relevant for this contract * An organisation chart that shows responsibilities in the quality assurance system * A description of procedures for internal control and handling deviations (work with corrective and preventive measures) * A description of how the system will be used to ensure quality in this contract. All submitted or collected documentation will form the basis for an overall evaluation of whether the qualification requirement is fulfilled.
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2. The contracting authority requires tenderers to have certification from independent third parties confirming that the tenderer has procedures and systems that ensure low environmental impact from the execution of the delivery. Documentation requirement: Tenderers must submit certificates from independent bodies that document an established and satisfactory quality management system. Documentation is required stating that the tenderer is environmentally certified in accordance with ISO 14001, is an Environmental Lighthouse company, is certified by EMAS, or is certified by equivalent third parties. If the tender does not have a certificate, other documentation of the tenderer´s environment management system must be presented. In such cases, the following must, as a minimum, be submitted: * The system's name and a detailed table of contents * A general description of the system's contents, including an overview of check plans and check-lists that are relevant for this contract * An organisation chart that shows responsibilities in the quality assurance system * A description of procedures for internal control and handling deviations (work with corrective and preventive measures) * A description of how the system will be used to ensure quality in this contract. All submitted or collected documentation will form the basis for an overall evaluation of whether the qualification requirement is fulfilled.
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Prosedyre
Rettslig grunnlag: 32014L0024
Antall deltakere som skal vurderes: 2
Tidspunkt for mottak av tilbud: 12:00
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Tilbudets gyldighetsperiode: 3 måneder
Dato for åpning av tilbud: 2024-01-16 📅
Tidspunkt for åpning av tilbud: 12:00
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 30%
Pris (vekting): 70%

Oppdragsgiver
Identitet
Nasjonalt registreringsnummer: 964338531
Kontakt
Kontaktpunkt: Torjan Haaland
Adresse til kjøperprofilen: https://www.bergen.kommune.no/ 🌏
URL for dokumenter: https://permalink.mercell.com/213922979.aspx 🌏

Utfyllende informasjon
Klageinstans
Navn: Hordaland tingrett
Poststed: Bergen
Land: Norge 🇳🇴
Kilde: OJS 2023/S 239-751375 (2023-12-07)
Kunngjøring om tildeling av kontrakt (2024-03-26)
Gjenstand
Anskaffelsens omfang
Tittel: EBE 24 - 2023 Framework agreement - Locks, fittings and access control.
Referansenummer: 2023/241708
Kort beskrivelse:
The Agency for Buildings and Property (EBE) manages, operates, maintains and develops the municipality ́s properties. The property mass consists of more than 1,000 buildings of around 1.2 million square meters and 5,000 undeveloped properties. Nearly 60 percent of the buildings are schools, nurseries and nursing homes. The remaining areas are, among other things, office buildings, port buildings, fire stations, car parks and sports halls. The Agency for Housing Management (EBF) owns, operates, manages and rents out municipal housing and other residential offers in Bergen municipality, in addition both EBE and EBF can operate and execute orders for hired buildings.
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Kontrakttype: Tjenester
Produkter/tjenester: Låsesmedtjenester 📦
Estimert verdi eksklusive mva: 45 000 000 NOK 💰
Totalverdi for anskaffelsen (eksklusive mva): 45 000 000 NOK 💰
Beskrivelse
Intern identifikator: 2023/241708
Tilleggsprodukter/-tjenester:
Beslag 📦
+ 6 til
Låser 📦
By: Bergen
Land: Norge 🇳🇴
Utførelsessted: Vestland 🏙️
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: 1+1 year
Tildelingskriterier
Pris ✅
Pris (vekting): 70
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 30
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:
Bergen municipality, c/o the Building and Property Department, intends to enter into a framework agreement as soon as possible with two tenderers for the provision of services within locks, fittings and access control. The framework agreement is divided into the following sub-contracts: Sub-contract 1 - Bergenhus, Årstad, Åsane and Arna (60%)Lot 2 - Fana, Ytrebygda, Laksevåg and Fyllingsdalen (40%)Sub-contract 1 includes approx. 60% of the estimated volume, but the estimated volume can vary between the sub-contracts due to unforeseen needs that may occur during the contract period. Tenderers will submit tenders for both lots, but only one sub contract shall be awarded per tenderer, so that two different tenderers will be awarded. The tenderer who overall is ranked as number one will be awarded sub-contract 1 and the tenderer ranked second will then be awarded sub-contract 2.  The contract includes: Procurement of relevant products such as locks, fittings, access controls etc. (with and/or without mounting). Maintenance and/or replacement of existing locks, fittings and door automation. Installation, assembly, disassembly and/or maintenance work within access control, alarm, port telephone and camera monitoring. Assembly of new and compliance with lock systems and keys. The list above is not exhaustive, other goods and services naturally related to the discipline of locksmith are included. Some assignments may interface with other framework agreements (e.g. electro, lift, joinery), and the Contracting Authority shall seek to use the agreements as appropriately as possible for all parties. Emphasis is put on the fact that the contracting authority ́s extent can vary based on actual need and/or the budget can change during the framework agreement period. The contracting authority reserves the right to choose not to use the framework agreement for the execution of large or complex projects. In these cases the contracting authority will be able to publish separate contracts.
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Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Tildeling av kontrakt
Kontrakt/delkontrakt tildeles ✅
Identifikasjonsnummer for delkontrakt: LOT-0000
Kontraktnummer: 2024/41719
Tittel: Framework agreement - Locks, fittings and access control - Sub-contract 1
Anbudsidentifikator: Låssenteret
Identifikator for lot eller gruppe av lot: LOT-0000
Navn og adresse på kontraktør
Navn: Låssenteret AS
Nasjonalt registreringsnummer: 913143159
Postadresse: Ytrebygdsvegen 11
Postnummer: 5251
Poststed: Søreidgrend
Land: Norge 🇳🇴
Kontaktpunkt: Låssenteret AS
E-post: bergen@lassenteret.no 📧
Telefon: 41700100 📞
Anbudsidentifikator: LOCKIT AS
Navn: Lockit as
Nasjonalt registreringsnummer: 993138975
Postadresse: Midtunlia 73
Postnummer: 5224
Poststed: Nesttun
Kontaktpunkt: Lockit as
E-post: christian@lockit.no 📧
Telefon: 55 92 20 80 📞

Oppdragsgiver
Navn og adresser
Navn: Bergen kommune
Nasjonalt registreringsnummer: 964338531
Postadresse: Postboks 7700
Postnummer: 5020
Poststed: Bergen
Land: Norge 🇳🇴
Kontaktpunkt: Torjan Haaland
E-post: torjan.haaland@bergen.kommune.no 📧
Telefon: +47 05556 📞
URL: https://www.bergen.kommune.no 🌏
Adresse til kjøperprofilen: https://www.bergen.kommune.no/ 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester

Utfyllende informasjon
Klageinstans
Navn: Hordaland Tingrett Bergen
Nasjonalt registreringsnummer: 974 737 418
E-post: hordaland.tingrett@domstol.no 📧
Telefon: 55 69 97 00 📞
Kilde: OJS 2024/S 063-185640 (2024-03-26)
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