Day centre transport by minibus of persons with dementia and disabilities.

Kort beskrivelse

PURPOSE AND SCOPE

The aim of the procurement is to cover the need for transport services, including drivers and auxiliary zones, to and from day activities and senior centre offers in the district. There are 19 people with normal driving who need daily transport. This can be changed over time and changes will be reported once per ocean year. The maximum number of persons will not exceed 25.

All transport shall be carried out by vehicles that are powered with electricity or hydrogen in order to reduce CO2 emissions and contribute to Oslo municipality ́s green profile. From 01.01.2025, all deliveries/assignments for Oslo municipality where transport is a part of the service, shall be undertaken by using zero emission (i.e. battery electric or hydrogen) or biogas technology that as a minimum fulfils euro class 6/ VI.

The contract has an annual estimated value of NOK 1,500,000.                          

The contracting authority draws attention to the fact that the estimate is based on previous consumption, historical data and the expected future need.

This contract is valid for up to a maximum value of NOK 6,000,000, including any option for a 2 year extension.

The estimate is only a guideline and is without obligation for the Contracting Authority.

Transport of up to 19 people with up to 4 wheelchair users is required. The number can be changed with each new order made every six months. The change can be both a reduction of persons with a need for changing the number of wheelchair users, changing the number that shall be transported in the form of reduction and increase. An increase will normally not be more than 2 - 3 persons.

The contracting authority envisages that two vehicles will be used for the assignment. According to the oslo municipality's rules, none of the vehicles can use fuel that is used.

In addition to the drivers, the tenderer must offer a permanent person/helper who shall assist in transporting the users. An attendant from the day centre will also assist with the transport.

The urban district orders day centre places every half year according to the district ́s need, and the district will notify the carrier of any changes when the order is made.

The district has a maximum need of 12 places at Sofienberg day centre plus an attendant from the day centre and 7 at Økern day centre plus an attendant from the day centre. However, this may change over time. See the description of changes to the number of persons with a need for transport in point one.  

In total, Økern day centre has day places for 7 users with dementia, and Sofienberg day centre has day places for 12 users.

The users shall be picked up and delivered all business days outside of Saturday and Sunday.

Tenderers shall ensure daily transport of elderly persons between their residence and the following two day centres:
Økern Day Centre (Kingosgate Residential and Rehabilitation Centre), Kingosgate 14-16

Sofienberg day centre (sofienberg centre), Helgesensgate 62.

To and from Økern Day Centre:

·       08:30 with 1 bus that picks up day centre users at their homes and drives them to the day centre within approx. 09:00. They will not be picked up at home until 08:30.

·       At 14:00, one bus will be picked up for the same people at the day centre and drive them home.

To and from Sofienberg day centre

·       09:00 with 1 bus that picks up day centre users at their homes and drive them to the day centre within approx. 10.00.

·       At 14:45 a.m., one bus will pick up the same people at the day centre and drive them home.

There are up to 19 persons each day who shall be picked up and driven to the day centre. The number of persons going to Økern day centre and Sofienberg day centre will vary. The parties to the contract can reach agreement on other times. If the opening hours are changed, the date of transport to and from can be changed accordingly.

Both centres are closed on weekends, public holidays, Christmas Eve and New Year's Eve.

Before the assignment, employees at the day centres will make the tenderer aware of the needs of each user so that the transport can be adapted to this. It can, for example, be whether the user uses a wheelchair, type of wheelchair, any need for stair climbers, a need to be followed to the entrance door etc.

Tenderers will get lists from the day centres with an overview of each user, addresses, any changes to lists and other necessary information about users. 
There will be some waiting time for the collection, as users may not always be ready on time.

The users who use the tender will vary, and for this reason there will be some variation in which addresses the drivers shall collect and deliver users from.  

Not all users are able to walk by their own help with the vehicles. It is therefore necessary that the users are picked up as close to the entrance door as possible. Some users also have dementia and must be followed to/from a vehicle and their own home.

Liste og kort beskrivelse av regler og kriterier

Environmental management measures: Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract's environmental provisions.

This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.
Documentation requirements:
A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation.

Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in Regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.