Beskrivelse av anskaffelsen
The contract is for the procurement of services for snow clearing and gritting on municipal roads, pavements, foot/cycle paths, squares and squares in accordance with the attached route map.
There are 20 routes that will be put out for tender, 18 of the routes apply for snow clearing, where the tenderer is called out to be cleared by the contracting authority. 2 areas, Heistadmoen and Hvittingfoss apply to snow clearing and gritting, the tenderer must consider their own shelling, in accordance with instructions.
Relevant tenderers can submit prices for one or more of the lots.
From experience there are normally 15 - 25 snow clearing shells per winter season.
The contract period is 3 years. There is a unilateral option for Kongsberg municipality for 2+1+1 years on extension of the contracts. I.e. a maximum of 7 years.
It is a prerequisite that the tenderer familiarises himself with the routes in accordance with the attached route map, before submitting tender offers.
See annex 1 for further details on the assignment.
The contract is for a service contract for 20 free-standing areas.
Tenders can be submitted for parts of the assignment, i.e. one or several lots. Tenderers must have the capacity to carry out the assignment for all the areas that are priced. Freestanding tenders shall be submitted for each of the sections.
It will not be possible to offer a total price for several routes. Tenders that deviate
from the contracting authority ́s desired price structure will be rejected.
Tender letters must therefore be supplemented for the area or areas included in the tender.
Changes to routes/road lengths can occur during the contract period due to political decisions such as declassification of roads, budget and possibly adding new municipal roads.
Weighting model:
Each tender will be ranked under each award criteria on a points scale from 10-0. The tender that is best assessed under each criterion will be awarded 10 points, whilst the other tenders will be given a judgemental score under the same criterium that reflects the relative differences with the best tender.
Attachment:
· Annex 1: Assignment description, instructions for snow clearing and gritting.
· Annex 2: Route map
· Annex 3: Tender letter, tender form.
· Annex 4: Form 1 - 6, Machines, experience, driver list, stand-by/implementation ability, hourly allowance and climate and environment.
· Annex 5: Contract
The tender design:
Tenders shall be made in accordance with the outline given in this tender documentation. The tenderer is responsible for ensuring that all questions, requirements and clarification points are answered/highlighted and documented in the tender.
Questions received during the period 4 July - 28 July will be answered after staff holidays, from 28 July.
Tenders shall be drafted with this outline:
· A tender letter signed by a responsible representative for the tenderer.
· Name and contact information of the Tenderer's gender neutral preferred.
· Confirmation of acceptance of terms in the tender documentation and contract.
· Any conditions and deviations from the contract and requirement specifications. Must be specified precisely. Can lead to rejection of tender offers.
· Responses to the qualification requirements.
o 3.1 Tax and VAT conditions.
§ Tax certificate
§ VAT certificate.
o 3.2 The organisational and legal standing of the tenderer
§ Company Registration Certificate/Company Register.
· Response to award criteria 4.1
o 50% Price: Completed tender letter, tender form
o 20% Expected quality with offered machines and crew
§ Form 1, assessment form for machines/equipment.
§ Form 2, Tenderer's experience
§ Form 3, Drivers list, possibly sub-suppliers.
§ Form 4, Stand-by, implementation ability.
§ Form 5, Hourly allowance and option gritting.
o 30% Climate and Environment: Form 6, Self-declaration on the award criteria.
The documentation that shall be submitted shall be in Norwegian.