System for meeting room booking.

DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)

1.2 The objective and extent of the procurement, DIO, shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. The scope of the procurement is for a system for room administration, associated services and equipment. Services can be assistance with use, troubleshooting, integration with other systems (e.g. outlook) etc. The equipment primarily concerns information screens outside of each meeting room. The estimated value of the SaaS system over four years is NOK 2-6 million excluding VAT. This is not an amount cap or framework for the contract, as it is an ongoing contract that will be signed for the system. The estimated value of the equipment is from NOK 100,000,000 excluding VAT 900,000 to 2,500,000,-. The maximum amount on the contract is NOK 3 million excluding VAT. Contracts Two contracts will be signed: - A contract for the SaaS system where an SSA-L will form the starting point. o Duration: The contract will be valid for 3 (three) years. The agreement will then be renewed automatically for 1 (one) year at a time until notice is given. - An agreement for the equipment that will be a framework agreement (SSA-R) with an SSA-K as a call-off agreement. o Duration: The framework agreement will be valid for two years with an option for a two year (1+1) extension, to a total maximum of four years. One tenderer will be awarded both contracts.

Frist

Fristen for mottak av tilbud var 2025-05-02. Anskaffelsen ble publisert 2025-03-27.

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Anskaffelseshistorikk
Dato Dokument
2025-03-27 Kunngjøring av konkurranse
Kunngjøring av konkurranse (2025-03-27)
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Anskaffelsens omfang
Tittel: System for meeting room booking.
Referansenummer: 25/85
Kort beskrivelse:
1.2 The objective and extent of the procurement, DIO, shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. The scope of the procurement is for a system for room administration, associated services and equipment. Services can be assistance with use, troubleshooting, integration with other systems (e.g. outlook) etc. The equipment primarily concerns information screens outside of each meeting room. The estimated value of the SaaS system over four years is NOK 2-6 million excluding VAT. This is not an amount cap or framework for the contract, as it is an ongoing contract that will be signed for the system. The estimated value of the equipment is from NOK 100,000,000 excluding VAT 900,000 to 2,500,000,-. The maximum amount on the contract is NOK 3 million excluding VAT. Contracts Two contracts will be signed: - A contract for the SaaS system where an SSA-L will form the starting point. o Duration: The contract will be valid for 3 (three) years. The agreement will then be renewed automatically for 1 (one) year at a time until notice is given. - An agreement for the equipment that will be a framework agreement (SSA-R) with an SSA-K as a call-off agreement. o Duration: The framework agreement will be valid for two years with an option for a two year (1+1) extension, to a total maximum of four years. One tenderer will be awarded both contracts.
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Kontrakttype: Varer
Produkter/tjenester: Programvare og informasjonssystemer 📦
Estimert verdi eksklusive mva: 9 000 000 NOK 💰
Informasjon om delkontrakter
Denne kontrakten er delt opp i delkontrakter ✅
Tilbud kan leveres for alle delkontrakter ✅

1️⃣
Intern identifikator: 1
Estimert verdi eksklusive mva: 6 000 000 NOK 💰
Tilleggsprodukter/-tjenester:
Utførelsessted: Oslo 🏙️
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

2️⃣
Intern identifikator: 2
Tittel: Room panel, road finder screen and kiosk system for meeting rooms (1)
Estimert verdi eksklusive mva: 3 000 000 NOK 💰
Varighet: 2 år
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: Extension for 2 times a one year. (1+1)
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0002
Beskrivelse
By: Oslo
Land: Norge 🇳🇴

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-05-02 10:00:00 📅
Vilkår for åpning av tilbud: 2025-05-02 10:05:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Anbudsvilkår
Tilbydere kan levere mer enn ett tilbud
Åpningsdato: 2025-05-02 10:05:00 📅
Elektronisk fakturering: Påkrevd
Elektronisk betaling vil bli brukt ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utestengelsesgrunn:
Akkord med kreditorer
Avtaler med andre økonomiske aktører som har til formål å vri konkurransen
Barnearbeid og andre former for menneskehandel
+ 21 til
Bedrageri
Betaling av skatter
Betaling av trygdeavgifter
Brudd på forpliktelser på arbeidsrettens område
Brudd på forpliktelser på miljørettens område
Brudd på forpliktelser på sosialrettens område
Deltakelse i en kriminell organisasjon
Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen
Eiendeler under administrasjon av bobestyrer
Forretningsvirksomheten er suspendert
Hvitvasking eller terrorfinansiering
Insolvens
Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren
Konkurs
Korrupsjon
Rent nasjonale utelukkelsesgrunner
Situasjon tilsvarende konkurs etter nasjonal lovgivning
Skyldig i alvorlige feil i yrkesutøvelsen
Skyldig i uriktig fremstilling, tilbakeholdt informasjon, ute av stand til å fremlegge nødvendige dokumenter og innhentet konfidensiell informasjon om denne prosedyren
Terrorhandlinger eller handlinger knyttet til terrorvirksomhet
Tidlig heving, erstatning eller andre sammenlignbare sanksjoner
Beskrivelse av utelukkelsesgrunner:
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies,…
… in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
… at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies,…
… in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
… at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
… in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
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Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
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4.5.2 National rejection reasons In accordance with ESPD part III: Rejection reasons, section D: "Other rejection reasons set out in the national legislation in the member state of the Contracting Authority". The Norwegian procurement rules go further than what is stated in the rejection reasons stated in the EU Public Procurement Directive and in the standard form for ESPD. Emphasis is put on the fact that all the rejection reasons in the procurement regulations § 24-2, including the purely national rejection reasons, also apply in this competition. The following rejection reasons in the procurement regulations § 24-2 are purely national rejection reasons: § 24-2 (2). This provision states that the contracting authority shall reject a tenderer when the contracting authority is aware that the tenderer has been legally convicted or has accepted a wrought for the stated punishable conditions. The requirement that the contracting authority shall reject tenderers who have accepted a wreap for the stated punishable conditions is a distinctively Norwegian requirement. - § 24-2 (3) letter in. The rejection reason in the ESPD form only concerns serious errors in professional practice, whilst the Norwegian rejection reason also includes other serious errors that can lead to doubt about the tenderer's professional integrity.
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Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
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Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
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Oppdragsgiver
Navn og adresser
Navn: Departementenes digitaliseringsorganisasjon (dio)
Nasjonalt registreringsnummer: 932931311
Postadresse: Postboks 8112 Dep
Postnummer: 0032
Poststed: Oslo
Land: Norge 🇳🇴
Kontaktpunkt: Morten Johan Ringøen
E-post: morten-johan.ringoen@dss.dep.no 📧
Telefon: +47 48023692 📞
URL: https://www.dio.dep.no/ 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/company/companyinformation/index/546638 🌏
Type oppdragsgiver
Departement eller annen nasjonal eller føderal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=427203&B= 🌏
Deltakelses-URL: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=427203&B= 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Oslo Tingrett
Nasjonalt registreringsnummer: 926725939
Poststed: Oslo
Land: Norge 🇳🇴
E-post: oslo.tingrett@domstol.no 📧
Telefon: 22035200 📞
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 063-204318 (2025-03-27)
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