System for meeting room booking with accompanying equipment.

DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)

The objective and extent of the procurement, DIO, shall procure a SaaS system for meeting room booking with associated services and some equipment. The objective of the procurement is a streamlined way of administering meeting rooms and other common rooms for meeting room managers and for users to book rooms that shall have access to one or several of the rooms the system manages. The system shall be used in connection with the new government block, but it is not limited to this. Also rooms in other buildings can be administered through the same room booking system. Some equipment (monitors) will also be a part of the procurement.

Frist

Fristen for mottak av tilbud var 2025-08-13. Anskaffelsen ble publisert 2025-06-10.

Hvem?

• DEPARTEMENTENES DIGITALISERINGSORGANISASJON (DIO)

Hva?

• Dataskjermer og konsoller › Dataskjermer
• Programvare og informasjonssystemer

Hvor?

• Oslo og Viken › Oslo

Anskaffelseshistorikk

Dato	Dokument
2025-06-10	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-06-10)
Gjenstand
Anskaffelsens omfang
Tittel: System for meeting room booking with accompanying equipment.
Referansenummer: 25/85
Kort beskrivelse:

Kontrakttype: Varer
Produkter/tjenester: Programvare og informasjonssystemer 📦
Estimert verdi eksklusive mva: 9 000 000 NOK 💰
Informasjon om delkontrakter
Denne kontrakten er delt opp i delkontrakter ✅
Maksimalt antall delkontrakter som kan tildeles én tilbyder: 2
Tilbud kan leveres for alle delkontrakter ✅

1️⃣
Intern identifikator: 25/85 a
Tittel: System for meeting room booking.
Estimert verdi eksklusive mva: 7 500 000 NOK 💰
Tilleggsprodukter/-tjenester:

Dataskjermer 📦

Dataskjermer og konsoller 📦

Datautstyr og -materiell 📦

Land: Norge 🇳🇴
Utførelsessted: Oslo 🏙️
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0001

2️⃣
Intern identifikator: 25/85 b
Tittel: Accompanying equipment for meeting room booking.
Estimert verdi eksklusive mva: 2 500 000 NOK 💰
Beskrivelse av anskaffelsen:

The Digitisation Organisation of the Ministries (DIO) shall procure room panels and overview screens. The equipment shall function seamlessly with the customer ́s system for meeting room booking, which the supplier delivers to the customer over SSA-L. Equipment concerns room panels and overview screens. Room panels are info screens with a size of around 10'', located outside each meeting room. These shall show whether the room is free or busy, information on reservations and ad hoc reservations shall be possible. The objective of the procurement is to get equipment that functions seamlessly with the meeting room booking system, which is a part of the same procurement, but another contract (SSA-L).

Varighet: 24 måneder
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser:

The contracting authority has the right to extend the framework agreement for two years. The framework agreement can be valid for a maximum of four years (2+1+1). The option will automatically be taken up unless the contracting authority gives written notification that the option shall not be taken up or that the option shall be taken up for a shorter period than 1 (one) year. Notification that the option shall not be taken up must be given at the latest 3 (three) months before the contract period expires. Several short options can be taken up, so that the total extension of the framework agreement is 2 (two) years. If the option is triggered for a shorter period than 1 (one) year, the remaining option will automatically be taken up in accordance with the same rules as in the above section.

Tittel
Identifikasjonsnummer for delkontrakt: LOT-0002

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-08-13 10:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 3 måneder
Anbudsvilkår
Elektronisk fakturering: Påkrevd
Elektronisk betaling vil bli brukt ✅

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utvalgskriterium: Andre økonomiske eller finansielle krav
Liste og kort beskrivelse av regler og kriterier:

Payment of taxes and duties Documentation requirement For Norwegian tenderers: Tax certificate, not older than 6 months, which confirms that the tenderer has fulfilled his obligations with respect skatteetaten.no to the payment of taxes, social security contributions and VAT. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. The certificate is electronically certified and is therefore not signed. See the skatteetaten.no for further information.

4.3 Economic and financial capacity Tenderers shall have sufficient economic and financial capacity to fulfil a contract of an equivalent nature and scope, where, among other things, being creditworthy without any requirement for collateral will be adequate. Documentation requirement • Credit rating with key figures from a certified credit rating company, or other form of documentation to demonstrate that the requirement has been met. The credit rating shall include the credit rating degree (rating) of the tenderer - typically indicated by a rating code or brief text. The assessment shall include, or be attached, an explanation on the rating code/scale of possible rating codes. The assessment should be based on the last annual accounts.

Utvalgskriterium: Tiltak for å sikre kvalitet
Liste og kort beskrivelse av regler og kriterier:

4.4 Technical and professional qualifications Description: Qualification requirement: Tenderers must have the necessary technical and professional qualifications, including human and technical resources and experience, to fulfil the contract. Documentation requirement A description of a) the up to three most relevant cloud services deliveries and b) up to three most relevant deliveries with assembly that the tenderer has carried out in the last three years. Information on the contracts ́ value, date of delivery or execution and the name of the recipient shall be provided. Relevant assignments mean for a) deliveries that are comparable and for b) services that are comparable in content. Tenderers are themselves responsible for ensuring that the description is of such a nature that it documents that the requirement is met.

Utvalgskriterium: Innmelding i et relevant fagregister
Liste og kort beskrivelse av regler og kriterier:

4.2 The tenderer ́s registration, authorisations, etc. Description: The tenderer shall be a legally established company. Documentation requirement • Norwegian companies: Company Registration Certificate or printout from the Register of Entities for non-registration obliged individual companies. • Foreign companies: Confirmation that the company is registered in a trade or business register as prescribed by the law of the country where the company is established. The confirmation can be delivered in writing or with reference to BRIS.

Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 21 til

Bedrageri

Brudd på forpliktelser fastsatt i nasjonale utelukkelsesgrunner

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Brudd på plikt til å betale skatter

Brudd på plikt til å betale trygdeavgifter

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Grov yrkesfeil

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig oppsigelse, erstatning eller andre tilsvarende sanksjoner

Tilsvarende situasjon som konkurs, insolvens eller akkord etter nasjonal rett

Uriktige opplysninger, tilbakeholdt informasjon, manglende evne til å fremlegge nødvendige dokumenter, eller å ha skaffet seg fortrolige opplysninger om denne anskaffelsesprosedyren

Beskrivelse av utelukkelsesgrunner:

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory…

… body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

… body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer aware of breaches of provisions on…

… working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

The following rejection reasons in the procurement regulations § 24-2 are purely national rejection reasons: - § 24-2 (2). This provision states that the contracting authority shall reject a tenderer when the contracting authority is aware that the tenderer has been legally convicted or has accepted a wrought for the stated punishable conditions. The requirement that the contracting authority shall reject tenderers who have accepted a wreap for the stated punishable conditions is a distinctively Norwegian requirement. - § 24-2 (3) letter in. The rejection reason in the ESPD form only concerns serious errors in professional practice, whilst the Norwegian rejection reason also includes other serious errors that can lead to doubt about the tenderer's professional integrity.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Oppdragsgiver
Navn og adresser
Navn: Departementenes digitaliseringsorganisasjon (dio)
Nasjonalt registreringsnummer: 932931311
Postadresse: Postboks 8112 Dep
Postnummer: 0032
Poststed: Oslo
Region: Oslo 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Morten Johan Ringøen
E-post: morten-johan.ringoen@dss.dep.no 📧
Telefon: +47 48023692 📞
URL: https://www.dio.dep.no/ 🌏
Adresse til kjøperprofilen: https://eu.eu-supply.com/ctm/company/companyinformation/index/546638 🌏
Type oppdragsgiver
Departement eller annen nasjonal eller føderal myndighet
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=433960&B= 🌏
Deltakelses-URL: https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=433960&B= 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Oslo tingrett
Nasjonalt registreringsnummer: 926725939
Postnummer: 0032
Poststed: Oslo
Region: Oslo 🏙️
Land: Norge 🇳🇴
Klageprosedyre
Presis informasjon om frister for klageprosedyrer:

10 calendar days calculated from the first calendar day after the date the notification letter is sent out.

Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kunngjøringsinformasjon
Foretrukket publiseringsdato: 2025-06-11Z 📅
Kilde: OJS 2025/S 111-379370 (2025-06-10)

Nye anskaffelser i relaterte kategorier 🆕

Programvare og informasjonssystemer (>20 nye anskaffelser)