R0009EBE - Framework agreement for the maintenance and service of heat pumps, cooling, refrigerating and dehumidifying installations.

Bergen kommune - Etat for bygg og eiendom

Bergen municipality, c/o the Building and Property Department (EBE), intends to enter into a framework agreement with two tenderers for the delivery of service, ongoing maintenance and repairs to the municipality's combined cooling and climate technical installations. This includes, among other things, heat pumps (air/air, air/water and fluid/water), dehumidifiers, ventilation installations (type 36.03 etc.), freezer and cooling installations, condensers for freezing and cooling installations, as well as "fancoils"/air coolers. The framework agreement shall also include the procurement and assembly of new installations within the same categories when the municipality needs this. The framework agreement shall be divided into two sub-contracts: Sub-contract 1 includes works in the Bergenhus, Årstad, Åsane and Arna districts (expected to make up approx. 60% of the estimated volume). Sub-contract 2 includes works in Fana, Ytrebygda, Laksevåg and Fyllingsdalen districts (expected to make up approx. 40% of the estimated volume). Emphasis is put on the fact that the distribution of the volume of the two sub-contracts is only estimates, so that real distribution can deviate to a significant degree. Tenderers shall submit tenders for both lots, but only one contract shall be awarded per tenderer, so that two different tenderers will be awarded. If a tenderer submits a tender with the highest point score for both lots, the tenderer will be awarded sub-contract 1, which is anticipated to have the largest volume. Tenderer ranked second will then be awarded sub-contract 2.

Frist

Fristen for mottak av tilbud var 2025-12-19. Anskaffelsen ble publisert 2025-11-18.

Hvem?

• Bergen kommune - Etat for bygg og eiendom

Hva?

Hvor?

• Vestlandet › Vestland

Anskaffelseshistorikk

Dato	Dokument
2025-11-18	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-11-18)
Gjenstand
Anskaffelsens omfang
Tittel: R0009EBE - Framework agreement for the maintenance and service of heat pumps, cooling, refrigerating and dehumidifying installations.
Referansenummer: 2025/223826
Kort beskrivelse:

Kontrakttype: Tjenester
Produkter/tjenester: Reparasjon og vedlikehold av kjøleanlegg 📦
Estimert verdi eksklusive mva: 44 000 000 NOK 💰
Beskrivelse
Intern identifikator: 2025/223826
Tilleggsprodukter/-tjenester:

Bygge- og anleggsarbeid i forbindelse med Varmepumpestasjon 📦

Deler til kjøle- og fryseutstyr samt varmepumper 📦

Deler til varmepumper 📦

+ 4 til

Installasjon av kjøleanlegg 📦

Kjøle- og fryseanlegg 📦

Vannkjøleanlegg 📦

Varmepumper 📦

By: Bergen
Land: Norge 🇳🇴
Utførelsessted: Vestland 🏙️
Varighet: 48 måneder
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: 1+1 year.
Tildelingskriterier
Pris ✅
Pris (vekting): 40
Kvalitetskriterium (navn): Quality - Case assignment
Kvalitetskriterium (vekting): 30
Kvalitetskriterium (navn): Environment - Case Assignment
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:

The Agency for Buildings and Property ́s task is to ensure that the installations function optimally as regards climate requirements such as humidity, pressure and temperature, as well as energy economic operation and statutory requirements for control and maintenance of plants. In order to maintain the systems as efficiently as possible, the contracting authority would like to enter into a contract for service, maintenance and repairs for this special area. All cooling and climate installations, including heat pumps, ventilation systems, dehumidifiers, cooling and refrigerating plants, condensers and fan coils, shall be subject to annual service and necessary repairs. The framework agreement mainly comprises service and maintenance of the following facilities: 16 swimming pools and 2 air-raid shelters where ventilation is installed with dehumidification installations (most of the facilities in the swimming pools are from Dantherm, Menerga or Novema). Various plants at Bergen main fire station, Mathallen and the other Fire Station, Refrigeration Plant, including heat pumps for approx. 130 - 150 buildings (divided between schools, nurseries, nursing homes, sports facilities, fire stations, other administration buildings etc.). See Annex 4A Price Form for a full overview of facilities included in this contract. The contract also includes the procurement and installation of all types of cooling installations and heat pumps. The contract does not include installations that are in the guarantee period, but as the warranty period has expired, these installations will as a main rule be included in this contract. There can be exceptions. Service and maintenance of ice halls is not included in this framework agreement. The building and/or construction can be taken out of use during the contract period and new ones can be added, so that the demand for service and maintenance can vary and change along the way. The list of services included in the framework agreement is not exhaustive. Other services that naturally come under the disciplines included in this framework agreement can be provided if there is a need in the contract period. The framework agreement can also include planning and engineering design in connection with call-offs. The contracting authority has entered into a framework agreement for ventilation and filters that for some assignments will border up to or overlap assignments under this agreement. The contracting authority will, in such cases, seek to use the contracts in the most appropriate way for the contracting authority. The contracting authority has also entered into individual service agreements for buildings that will therefore not be included in this framework agreement. The contracting authority reserves the right to choose not to use the framework agreement for the execution of major heat pump installations. In these cases the Contracting Authority will make special notices in the ordinary way in accordance with the relevant law and regulations.

Hovedtrekk ved prosedyren

Rettslig grunnlag:

The procurement will be carried out in accordance with the provision in the Procurement Act and the procurement regulations, parts I and part III. The contract will be awarded in accordance with the open tender contest procedure, which means that all interested tenderers can submit a tender.

Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-12-19 11:00:00 📅
Vilkår for åpning av tilbud: 2025-12-19 11:00:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 3 måneder
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Maksimalt antall deltakere: 2
Anbudsvilkår
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2025-12-19 11:00:00 📅
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2025-12-12 11:00:00 📅
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utvalgskriterium: Innmelding i handelsregister
Liste og kort beskrivelse av regler og kriterier:

Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex. Minimum qualification requirements Tenderers shall be a legally registered company. Documentation: Documentation: Documentation must not be enclosed for tenderers registered in the Norwegian Register of Units. The contracting authority will check the registration by using the organisation number stated in the tenderer ́s Mercell profile. Tenderers who are not registered in the above register must present a certificate or confirmation (equivalent company registration certificate) for registration in a trade or business register as prescribed by the law of the country where the tenderer is established. Such a certificate shall not be issued more than six months before the tender deadline.

Utvalgskriterium: Andre økonomiske eller finansielle krav
Liste og kort beskrivelse av regler og kriterier:

Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that: Minimum qualification requirements Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. The tenderer is required to have a minimum rating C (Moderate risk) in the credit company Creditsafe. Documentation: The contracting authority will check a credit rating carried out by the credit company Creditsafe, so the tenderer does not need to enclose their own credit rating. Newly established tenderers can submit a bank statement as proof of credit worthiness. If the tenderer is not registered in Creditsafe ́s registers, the company ́s last two auditor approved annual accounts shall be submitted upon request. If information in the above sources is not correct or supplementary information is needed to highlight the company's economic and financial situation, this can be submitted with the tender. The qualification requirement shall be fulfilled by the tender deadline date.

Utvalgskriterium: Referanser på spesifiserte tjenester
Liste og kort beskrivelse av regler og kriterier:

Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration. Minimum qualification requirements Tenderers shall have good and relevant experience. The experience shall include deliveries of relevant complexity that the delivery requested in this competition. Documentation requirement: Relevant experience shall be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. The references are to be added directly to Mercell as a response to this point. If more than five reference projects are given, only the first five will be assessed.

Utvalgskriterium: Attester fra uavhengige organer om kvalitetsstandarder
Liste og kort beskrivelse av regler og kriterier:

Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements? Minimum qualification requirements The contracting authority requires that all tenderers have implemented a certified quality management system that is satisfactory to ensure the quality of the execution of this contract. Documentation requirement: Certificate issued by an independent body approved for certification. The certificate must confirm that the tenderer's quality management system complies with requirements in a relevant European standard, for example ISO 9001. If a tenderer does not have such a certificate, the tenderer must provide other documentation for quality assurance measures that are equivalent to a relevant European quality assurance standard. Tenderers must also document that the measures are equivalent to those required in accordance with such quality assurance standard.

Utvalgskriterium: Attester fra uavhengige organer om miljøstyringssystemer eller -standarder
Liste og kort beskrivelse av regler og kriterier:

Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards? Minimum qualification requirements The contracting authority requires that all tenderers have implemented procedures and systems, certified by independent third parties, that ensure that the execution of this contract has a low impact on the environment. Documentation requirement: Certificate issued by an independent body approved for certification. The certificate must confirm that the tenderer's environmental management system complies with requirements in a relevant standard. Documentation is required that the tenderer either has an Eco-lighthouse certificate, is EMAS certified, is certified in accordance with ISO 14001, or have a valid certificate from other relevant environmental management schemes or standards. If a tenderer does not have such a certificate, the tenderer must provide other documentation for environmental management measures that are equivalent to a relevant environmental management scheme or standard. Tenderers must also document that the measures are equivalent to those required in accordance with such an environmental management scheme or standard. Tenderers who are qualified on the basis of other documentation for environmental management measures than the third-party certification that is awarded the contract, will be obliged to carry out third-party certification of their environmental management system. This is further described in the contractual requirements that are included in the annex for changes to the standard contract.

Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 20 til

Bedrageri

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Brudd på plikt til å betale skatter

Brudd på plikt til å betale trygdeavgifter

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Grov yrkesfeil

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig oppsigelse, erstatning eller andre tilsvarende sanksjoner

Tilsvarende situasjon som konkurs, insolvens eller akkord etter nasjonal rett

Uriktige opplysninger, tilbakeholdt informasjon, manglende evne til å fremlegge nødvendige dokumenter, eller å ha skaffet seg fortrolige opplysninger om denne anskaffelsesprosedyren

Beskrivelse av utelukkelsesgrunner:

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory…

… body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

… body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer aware of breaches of provisions on…

… working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

Oppdragsgiver
Navn og adresser
Navn: Bergen kommune - Etat for bygg og eiendom
Nasjonalt registreringsnummer: 964338531
Avdeling: Etat for bygg og eiendom
Postadresse: Postboks 7700
Postnummer: 5020
Poststed: Bergen
Region: Vestland 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Torjan Haaland
E-post: torjan.haaland@bergen.kommune.no 📧
Telefon: +47 05556 📞
URL: https://www.bergen.kommune.no 🌏
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://permalink.mercell.com/263702549.aspx 🌏
Deltakelses-URL: https://permalink.mercell.com/263702549.aspx 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Hordaland tingrett
Nasjonalt registreringsnummer: 926723367
Postnummer: 5004
Poststed: Bergen
Region: Vestland 🏙️
Land: Norge 🇳🇴
E-post: hordaland.tingrett@domstol.no 📧
Telefon: 55 69 97 00 📞
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Klageprosedyre
Presis informasjon om frister for klageprosedyrer: 10 days waiting period after notification.
Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 223-766543 (2025-11-18)

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