Procurement - Hire of coffee machines and water dispensers, 2025

Ålesund kommune

The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The delivery includes the following: 1) Hire of coffee machines with stable operation over time including the procurement of coffee, cocoa, other ingredients and other consumables. 2) Hire of water dispensers that filter and cool water (with and without carbon dioxide) with stable operation over time. The delivery will include the delivery of CO2 cartridges.

Frist

Fristen for mottak av tilbud var 2025-09-12. Anskaffelsen ble publisert 2025-08-08.

Hvem?

• Ålesund kommune

Hva?

• Diverse automater › Drikkevareautomat
• Diverse ernæringsmidler › Kaffe, te og liknende produkter
• Elektrotermiske apparater › Elektriske kaffemaskiner
• Installasjon av maskiner til nærings- og nytelsesmiddelindustrien › Installasjon av maskiner til drikkevannsindustrien
• Kakao; sjokolade- og sukkervarer/søtsaker › Kakao
• Kjøletårn › Vannkjøleanlegg
• Naturlig vann › Drikkevann
• Planter til fremstilling av drikkevarer › Kaffebønner
• Vanndistribusjon › Distribusjon av drikkevann

Hvor?

• Vestlandet › Møre og Romsdal

Anskaffelseshistorikk

Dato	Dokument
2025-08-08	Kunngjøring av konkurranse
2025-09-09	Kunngjøring av konkurranse

Kunngjøring av konkurranse (2025-08-08)
Gjenstand
Anskaffelsens omfang
Tittel: Procurement - Hire of coffee machines and water dispensers, 2025
Referansenummer: 25/8027
Kort beskrivelse:

Kontrakttype: Varer
Produkter/tjenester: Drikkevareautomat 📦
Estimert verdi eksklusive mva: 12 500 000 NOK 💰
Ytterligere kontraktstype: Tjenester
Beskrivelse
Intern identifikator: 25/8027
Tilleggsprodukter/-tjenester:

Distribusjon av drikkevann 📦

Drikkevann 📦

Elektriske kaffemaskiner 📦

+ 5 til

Installasjon av maskiner til drikkevannsindustrien 📦

Kaffe, te og liknende produkter 📦

Kaffebønner 📦

Kakao 📦

Vannkjøleanlegg 📦

Hovedsted eller utførelsessted:

Participants in this procurement are: The Procurement Cooperation in Sunnmøre (municipality, including municipal companies in each municipality): • Ålesund • Volda • Sande • Cyclone •Fjord • Ulstein • Vanylven •Haram Other participants: • Muritunet

Land: Norge 🇳🇴
Utførelsessted: Møre og Romsdal 🏙️
Varighet: 2 år
Maksimalt antall fornyelser: 2
Annen informasjon om fornyelser: Renewal lenght is 12 months
Tildelingskriterier
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vekting): 40
Kvalitetskriterium (navn): Environment
Kvalitetskriterium (vekting): 30
Pris ✅
Pris (vekting): 30
Tittel
Identifikasjonsnummer for delkontrakt: LOT-0000

Prosedyre
Prosedyretype
Åpen anbudskonkurranse ✅
Rettslig grunnlag: Direktiv 2014/24/EU
Hovedtrekk ved prosedyren:

The procurement will be carried out in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the Public Procurement Regulations (FOA) FOR 2016-08-12-974, parts I and part III. The contract will be awarded in accordance with the open tender contest procedure, c.f. FOA § 13-1 (1).

Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-09-12 10:00:58 📅
Vilkår for åpning av tilbud: 2025-09-12 10:01:00 📅
Språk som tilbud eller forespørsler om deltakelse kan sendes inn på: norsk 🗣️
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 89 dager
Informasjon om en rammeavtale eller en dynamisk innkjøpsordning
Rammeavtale med flere leverandører ✅
Maksimalt antall deltakere: 1
Anbudsvilkår
Avansert eller kvalifisert elektronisk signatur eller segl (som definert i forordning (EU) nr. 910/2014) er påkrevd
Åpningsdato: 2025-09-12 10:01:00 📅
Elektronisk fakturering: Påkrevd
Elektronisk bestilling vil bli brukt ✅
Elektronisk betaling vil bli brukt ✅
Frist for å be om tilleggsinformasjon: 2025-09-04 22:00:00 📅
Tildelingskriterier
Vekttype: Vekting (prosent, eksakt)

Juridisk, økonomisk, finansiell og teknisk informasjon
Vilkår for deltakelse
Utvalgskriterium: Referanser på spesifiserte tjenester
Liste og kort beskrivelse av regler og kriterier:

Demand: The tenderer, or employees at the tenderer are required to have experience from at least two equivalent assignments during the last three years. Equivalent assignments means a total delivery, in which the tenderer offers the delivery of coffee machines and water dispensers for hire, including service agreements (with full technical service and guarantee), with the delivery of the ingredients and consumables in addition with a value of minimum NOK 1,000,000 excluding VAT per contract. Documentation requirement: Completed annex "The Tenderer's experience" or other document with equivalent information (max. 2 A4 pages): Brief description of the most important deliveries in the last three years, including information on the contract ́s value, delivery frequency, number of delivery points as well as the name of the contracting authority and a description of the assignment ́s content. If another document is used, the response should be on a maximum of 2 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 2 will not be evaluated. Any links etc. in the reply will not be evaluated.

Utvalgskriterium: Andre økonomiske eller finansielle krav
Liste og kort beskrivelse av regler og kriterier:

Demand: Tenderers must have the financial capacity to execute the contract. The tenderer is required to be credit worthy, minimum A, in accordance with Dun & Bradstreet ́s service riskguardian suite (https://riskguardian.bisnode.no), or have the financial capacity to execute the contract based on the contracting authority ́s discretion. Documentation requirement: The Contracting Authority will carry out their own assessment of the supplier's finances through RiskGuardian Suite. Tenderers can enclose other necessary information if they believe that RiskGuardian Suite does not provide a correct picture of the financial situation. The RiskGuardian Suite service includes all Nordic countries. As a general rule, the Contracting Authority will not accept credit ratings from other company and accounting information systems than RiskGuardian Suite due to equal treatment of the tenderers. Foreign tenderers outside the Nordic countries will, however, use and accept credit appraisal through Dun & Bradstreet ́s service Credit (https://credit.dnb.com/). Credit rating: Tenderers that the contracting authority cannot find a RiskGuardian Suite (or Credit for suppliers outside the Nordic countries), e.g. newly established tenderers who have not built up a basis for a credit rating, must enclose a declaration/guarantee from a parent company/owner/bank or similar financing institutions, regarding the company's financial and economic position.

Utvalgskriterium: Forsyningssikkerhet
Liste og kort beskrivelse av regler og kriterier:

Due diligence assessments for responsible businesses Demand: Tenderers shall be suitable for fulfilment of contractual requirements for due diligence assessments for responsible businesses. This means that the tenderer has implemented measures and systems that are used in the tenderer ́s work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption. Documentation requirement: A description shall be given of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include: •Formal policy/guidelines that cover an obligation to comply with the requirements of responsible businesses. •Formal policy/guidelines for accountability for sub-suppliers/the supplier chain, (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used. • Descriptions of the tenderer's processes and routines for how the company works with due diligence assessments. • Description of how the tenderer will obtain and maintain an overview of the country of origin and production locations for the products that the tenderer offers.

Utvalgskriterium: Tiltak for miljøstyring
Liste og kort beskrivelse av regler og kriterier:

Demand: Tenderers shall have a good and well-functioning environmental management system, based on ISO 14001, Miljøfyrtårn, EMAS or equivalent, which is third-party certified by an accredited certification body. Documentation requirement: Copy of a valid system certificate issued by an accredited certification body* *The contracting authority shall accept other documentation for equivalent measures if the tenderer cannot obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures are equivalent to the requested standard/system.

Utvalgskriterium: Tiltak for å sikre kvalitet
Liste og kort beskrivelse av regler og kriterier:

For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.

Utvalgskriterium: Prøver, beskrivelser eller fotografier uten ekthetsattest
Liste og kort beskrivelse av regler og kriterier:

Procurement of goods: The tenderer presents supplies that shall be delivered, requested samples, descriptions or photographs, which do not need to be accompanied by certificates that they are genuine.

Utvalgskriterium: Prøver, beskrivelser eller fotografier med ekthetsattest for vareleveranser
Liste og kort beskrivelse av regler og kriterier:

When procurement of goods: If requested, the tenderer further declares that they will deliver the requested certificates that they are genuine.

Utvalgskriterium: Attester fra kvalitetskontrollinstitutter
Liste og kort beskrivelse av regler og kriterier:

Can tenderers submit the requested certificates issued by official bodies for quality control, and who can confirm that the goods, which are clearly identified by reference to technical specifications or standards, as determined in the notice or in the procurement documents, are in accordance with these?

Utvalgskriterium: Attester fra uavhengige organer om kvalitetsstandarder
Liste og kort beskrivelse av regler og kriterier:

Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?

Utvalgskriterium: Attester fra uavhengige organer om miljøstyringssystemer eller -standarder
Liste og kort beskrivelse av regler og kriterier:

Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?

Utestengelsesgrunn:

Akkord med kreditorer

Avtaler med andre økonomiske aktører som har til formål å vri konkurransen

Barnearbeid og andre former for menneskehandel

+ 20 til

Bedrageri

Brudd på forpliktelser på arbeidsrettens område

Brudd på forpliktelser på miljørettens område

Brudd på forpliktelser på sosialrettens område

Brudd på plikt til å betale skatter

Brudd på plikt til å betale trygdeavgifter

Deltakelse i en kriminell organisasjon

Direkte eller indirekte deltakelse i forberedelsen av denne anskaffelsen

Eiendeler under administrasjon av bobestyrer

Forretningsvirksomheten er suspendert

Grov yrkesfeil

Hvitvasking eller terrorfinansiering

Insolvens

Interessekonflikt på grunn av deltakelse i anskaffelsesprosedyren

Konkurs

Korrupsjon

Terrorhandlinger eller handlinger knyttet til terrorvirksomhet

Tidlig oppsigelse, erstatning eller andre tilsvarende sanksjoner

Tilsvarende situasjon som konkurs, insolvens eller akkord etter nasjonal rett

Uriktige opplysninger, tilbakeholdt informasjon, manglende evne til å fremlegge nødvendige dokumenter, eller å ha skaffet seg fortrolige opplysninger om denne anskaffelsesprosedyren

Beskrivelse av utelukkelsesgrunner:

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory…

… body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies?

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies?

… body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)

… body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

… body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer aware of breaches of provisions on…

… working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

… social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?

Has the tenderer's business conduct been stopped?

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer in a similar situation in accordance with an equivalent procedure set in the national law? See the national law, the relevant notice or procurement documents.

Oppdragsgiver
Navn og adresser
Navn: Ålesund kommune
Nasjonalt registreringsnummer: 929911709
Avdeling: Innkjøp
Postadresse: Keiser Wilhelms gate 11
Postnummer: 6003
Poststed: Ålesund
Region: Møre og Romsdal 🏙️
Land: Norge 🇳🇴
Kontaktpunkt: Irene Fylling
E-post: irene.fylling2@alesund.kommune.no 📧
Telefon: +4770162000 📞
Type oppdragsgiver
Offentligrettslig organ
Hovedaktivitet
Alminnelige offentlige tjenester
Kommunikasjon
URL for dokumenter: https://tendsign.com/doc.aspx?MeFormsNoticeId=66231 🌏
Deltakelses-URL: https://tendsign.com/doc.aspx?MeFormsNoticeId=66231&GoTo=Tender 🌏
Elektronisk innsending: Påkrevd

Utfyllende informasjon
Klageinstans
Navn: Møre og Romsdal tingrett
Nasjonalt registreringsnummer: 926 723 200
Postadresse: Postboks 1354
Postnummer: 6001
Poststed: Ålesund
Region: Møre og Romsdal 🏙️
Land: Norge 🇳🇴
E-post: more.og.romsdal.tingrett@domstol.no 📧
Telefon: 70 33 47 00 📞
URL: https://www.domstol.no/no/domstoler/tingrett/more-og-romsdal-tingrett/ 🌏
Tjeneste hvor informasjon om klageprosedyren kan innhentes
Samme som: Navn og adresser
Klageprosedyre
Presis informasjon om frister for klageprosedyrer:

It is as a general rule the district court in the contracting authority ́s household that shall be stated as the body responsible for the formal appeals proceedings. Neither the Contracting Authority itself, Kofa (the complaints body for public procurements) nor other than the courts are considered a "formal complaints body." Therefore it is the court court that will be correct to fill in the relevant field in the notice form. You can find your home care at the https://www.domstol.no/om-domstolene/de-alminnelige-domstolene/tingrettene/. Even if the contracting authority is not a formal complaints body, it will in most cases be most appropriate for a tenderer or others with an interest in appeals to start their appeals process with an enquiry to the contracting authority. The contracting authority, on certain terms, has the option to alter decisions he has made in a procurement process if the contracting authority is made aware that the decision is contrary to the procurement regulations. Also the cofa (the complaints body for public procurements) can be used as a complaints body. Kofa is also not to be seen as a formal complaints body as they only give advisory statements on any breach of the procurement regulations. The exception to this is that Kofa may impose an administrative fine on illegal direct procurements. Beyond the fine, only the courts can put power behind their decisions.

Informasjon om elektroniske arbeidsflyter
Elektronisk fakturering vil bli akseptert
Kilde: OJS 2025/S 152-524836 (2025-08-08)

Kunngjøring av konkurranse (2025-09-09)
Gjenstand
Anskaffelsens omfang
Estimert verdi eksklusive mva: 12 500 000 NOK 💰

Prosedyre
Administrativ informasjon
Frist for mottak av tilbud eller forespørsler om deltakelse: 2025-09-19 10:00:58 📅
Vilkår for åpning av tilbud: 2025-09-19 10:01:00 📅
Minste tidsramme som tilbyderen må opprettholde tilbudet i: 97 dager
Anbudsvilkår
Åpningsdato: 2025-09-19 10:01:00 📅
Frist for å be om tilleggsinformasjon: 2025-09-11 22:00:00 📅

Endringer
Tekst som skal korrigeres i den opprinnelige kunngjøringen
Seksjonsnummer: PROCEDURE
Identifikasjonsnummer for delkontrakt: LOT-0000
Ny verdi
Tekst:

The tender deadline has been extended to 19 September. 1. The new price box has been published. A third-party certification for Instant Coffee and Coffee Concentrate is sufficient. Product lines 3.8 Instant coffee/concentrate organic and 3.9 Instant coffee/concentrate both ecologically and certified socially responsible produced are removed from the price form. Changes: Product lines 3.5 Instant coffee/concentrate and 3.6 Instant coffee/concentrate ecologically certified social responsible produced: Consumption: changed to the number of cups (not litres or kg, which you were informed of before). Answered by: Irene Fylling / Ålesund municipality. 2. The following changes are added under the point "Assortment of coffee machines": Original text: "Coffee machine E: A simple to use, energy efficient and robust coffee machine that can produce black coffee from instant coffee. Some locations may be able to connect payment systems/payments with employee cards." New text: "Coffee machine E: A simple to use, energy efficient and robust coffee machine that can produce black coffee from instant coffee or coffee concentrate. Some locations may be able to connect payment systems/payments with employee cards." This means that the tenderer can choose to offer a machine that uses either instant coffee or coffee concentrate.

Tekst som skal korrigeres i den opprinnelige kunngjøringen
Anskaffelsesdokumentene ble endret den ✅
Endringsdato for anskaffelsesdokumentene: 2025-09-09 📅
Annen tilleggsinformasjon
Hovedårsak til endring: Informasjon oppdatert
Informasjon om endringer
Identifikator for endret kunngjøringsversjon: 0b06ba88-ea9c-428f-ad6c-baaebbb3161f-01
Kilde: OJS 2025/S 173-589786 (2025-09-09)

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